NCI Becton Dickinson Maintenances

Form / Attachment / Pricing Sheet

This document, "Table 12-3 — Clauses to Include as Prescribed," lists various contract clauses that are required to be included in solicitations and contracts. It serves as a reference for contracting officers to ensure compliance with federal acquisition regulations.

The table is organized by clause number, title, and source (e.g., Statute, Other, EO). It includes a checkbox next to each clause, presumably for tracking inclusion. The clauses cover a wide range of topics, including:

• Restrictions on Subcontractor Sales
• Contractor Code of Business Ethics and Conduct
• Personal Identity Verification
• System for Award Management
• Small Business Subcontracting Plans
• Equal Opportunity and Employment Reports
• Service Contract Labor Standards
• Buy American provisions
• Trade Agreements
• Security Requirements
• Basic Safeguarding of Contractor Information Systems

Bidders should review this list to understand the standard and potentially unique clauses that will govern the contract. Familiarity with these clauses is crucial for preparing compliant proposals and understanding contractual obligations. Specific clauses related to small business concerns, labor standards, and trade agreements may be particularly relevant for determining eligibility and structuring proposals.

Form / Attachment / Pricing Sheet

This document provides detailed instructions and requirements for submitting invoices and receiving payments from the National Institutes of Health (NIH) Office of Financial Management (OFM). It outlines the "Prompt Payment" clause (FAR 52.232-25) and specific NIH implementation requirements for proper invoicing.

• Invoice Requirements: Specifies 12 mandatory elements for a proper invoice, including contractor name/address, remit-to address, invoice date, unique invoice number, NBS document numbers, DUNS/TIN/VIN, three-way match identification, description of supplies/services matching the award, billing of freight/delivery charges as shown on the award, and quantity/unit/price details matching the award.
• Submission Method: Invoices must be submitted electronically via email to invoicing@nih.gov in Word or PDF format. Hard copy invoices will no longer be accepted after December 1, 2020.
• Payment Terms: Payment is generally due 30 days after receipt of a proper invoice or government acceptance of supplies/services, whichever is later.
• Interest Penalties: Applicable if payment is not made by the due date under specific conditions.
• Accelerated Payments: Outlines requirements for contractors to make accelerated payments to small business subcontractors.
• Email Submission Format: Provides detailed instructions on formatting the email subject line, attaching the invoice, and including a "Correspondence Email" line in the email body.

This document is critical for any contractor seeking payment from NIH. Bidders must understand these invoicing and payment procedures to ensure timely and accurate payment upon contract award. Failure to comply with these instructions can lead to payment delays or rejections. It details the transition from hard copy to electronic invoicing and the specific format required for electronic submissions.

Solicitation / RFP / RFQ

This is a non-competitive combined synopsis/solicitation (RFQ 75N98026Q00288) for maintenance and service for Government-Owned Becton Dickinson and Company Flow Cytometer Equipment. The National Institutes of Health (NIH), National Cancer Institute (NCI) intends to award a purchase order without full and open competition to Becton, Dickinson and Company for these services.

• Maintenance and Service Contract for Government-Owned Becton Dickinson and Company (BD Biosciences) Flow Cytometers.

• Provide all labor, material, and equipment necessary to maintain and provide preventive maintenance for the specified equipment and associated system components (e.g., autoloaders, lasers).

• Contract Type: Firm-fixed-price purchase order.

• Period of Performance:

  • Base Period: 07/02/2026 - 07/01/2027
  • Option Period 1: 07/02/2027 - 07/01/2028
  • Option Period 2: 07/02/2028 - 07/01/2029
  • Option Period 3: 07/02/2029 - 07/01/2030

• Total duration, including options, shall not exceed 4 years.

• Quotes must be received by 1:00 p.m., Eastern Daylight Time, on Monday, May 18, 2026.

• Submission Method: Electronic submission to Sieaun Marks (siaeun.marks@hhs.gov) and Valerie Whipple (valerie.whipple@hhs.gov).

• Evaluation Factors: Technical capability, price, and past performance. Technical and past performance combined are significantly more important than cost or price.

• Quote Content: Must include unit price, list price, shipping and handling costs, delivery days after contract award, delivery terms, prompt payment discount terms, F.O.B. Point, product/catalog number(s), product description, labor categories, estimated hours per category, fixed hourly rate, breakdown of other direct costs/materials, and total amount.

• This is a non-competitive acquisition.

• NAICS Code: 811210 - Electronic and Precision Equipment Repair and Maintenance.

• Small Business Size Standard: $34M.

• Offerors must have an active registration in the System for Award Management (SAM).

• The solicitation incorporates provisions and clauses by reference (FAR and HHSAR). Full text can be accessed at www.acquisition.gov and https://www.hhs.gov/contract-policies-regulations/hhsar-overhaul.

• Contractor performance will be evaluated annually via CPARS.

• The Contracting Officer Representative (COR) will be specified at time of award.

• A determination to compete this contract based on responses is at the Government's discretion.

Statement of Work (SOW) / Performance Work Statement (PWS)

The U.S. Department of Health and Human Services (HHS), National Institutes of Health (NIH), National Cancer Institute (NCI), Center for Cancer Research (CCR) requires maintenance and support for twenty-two (22) Government-owned Becton Dickinson and Company (BD) Flow Cytometers.

• Provide all labor, material, and equipment necessary to maintain and provide preventive maintenance for specific BD Flow Cytometer equipment and associated system components.

• The document lists 23 specific equipment items with serial numbers, including models like FACSymphony A5, FACSymphony A3, FACSymphony S6, LSR Fortessas, FACSArias, and FACSCanto II.

• Preventive Maintenance (PM): Two (2) planned PM inspections per contract period, including thorough cleaning, calibration, adjusting, inspection, and testing.

• Emergency Service: On-site emergency repair service visits required during normal working hours (8:00-17:00 EST, Mon-Fri, excluding Federal Holidays). Initial response within one hour of notice, with repairs furnished within 48 hours.

• Replacement Parts: OEM parts (new or certified OEM remanufactured) to be furnished at no additional cost, except consumables. Delivery within 24 hours or next business day.

• Software Updates/Service: Provide software service and updates per manufacturer's procedures, including error revisions and FDA-mandated updates. Advance approval from the Government is required for installations.

• Technical Support: Unlimited toll-free technical telephone and email support (24/7). General technical support available 24/7; instrument and clinical application support available Mon-Fri, 8:00-17:00 EST.

• Period of Performance: One-year base period (July 2, 2026 – July 1, 2027) with three one-year option periods.

• Place of Performance: Onsite services at NIH, Main Campus, Bethesda, MD, with specific lab points of contact listed for different locations and equipment.

• Service Exclusions: Contractor not responsible for repairs due to abuse, neglect, vandalism, Acts of God, fire, or water. Consumables are not included.

• Personnel Qualifications: Technicians must be technically qualified, OEM-trained, and authorized, with at least one backup support person of equal expertise.

• Contract Type: Firm-fixed-price Purchase Order for severable services.

• Travel: All travel costs are inclusive in the firm-fixed-price and will not be reimbursed separately.

• Deliverables: Quarterly Invoices (electronic, quarterly) and Field Service Reports (electronic, as required within 72 hours of service completion).

• Inspection and Acceptance: Work subject to final inspection and acceptance by the Government's authorized representative (NCI Contracting Officers Representative/Technical Point of Contact).