Near Earth Orbit Network Program's Sounder for Microwave-Based Applications

Questions & Answers / Clarifications

This document provides answers to questions 13 and 14 related to the Sounder for Microwave-Based Applications (SMBA) Request for Proposal (RFP) 80GSFC26R0028. It clarifies contract terms and conditions.

• Milestone Payments (Question 13): The Government confirms that successful completion of on-orbit commissioning and demonstration will trigger milestone payments (2009 and 2017) and the associated 7% payment, not at the end of the five-year mission life.
• Cost Responsibility for Defective Parts (Question 14a): Costs associated with parts procured under CLIN 0001 that are later found to be defective, including replacement parts and rework, will be addressed under CLIN 0001.
• Cost Responsibility for Contractor Errors (Question 14b): Costs arising from contractor mishandling, production errors, assembly defects, or integration issues under CLIN 0002 will be the contractor's responsibility under CLIN 0002.

This Q&A clarifies payment schedules and cost responsibilities between CLINs, which may impact bidder understanding of contract terms and proposal pricing.

Questions & Answers / Clarifications

This document provides clarification for the Sounder for Microwave-Based Applications (SMBA) Request for Proposal (RFP) 80GSFC26R0028, specifically addressing a question regarding Government Furnished Property (GFP) related to a Black Body Calibration Target.

• SI Traceable Calibration of Black Body Calibration Target: Offerors are not required to develop hardware, methodology, or capabilities to achieve SI traceability for the Black Body Calibration Target. Offerors should assume the characteristics of the GFP Blackbody as provided by the Contracting Officer when addressing related calibration or intercalibration.
• Contractor Responsibility for Periodic Calibration: The contractor will NOT be responsible for the periodic calibration of the target through NIST.
• NASA Responsibility for Calibration Management: NASA WILL perform and manage the calibration standard for the Black Body Calibration Target.

This clarification confirms that the contractor is not responsible for the calibration of the specified Government Furnished Property, and NASA will manage this aspect. Offerors should proceed with proposal preparation assuming the provided GFP characteristics and NASA's management of its calibration.

Amendment / Modification

This amendment (0003) to solicitation 80GSFC26R0028 makes the following key changes:

• Addition of New Clause: Clause 52.222-90, "ADDRESSING DEI DISCRIMINATION BY FEDERAL CONTRACTORS" (APR 2026) (DEVIATION), has been added. This clause prohibits racially discriminatory diversity, equity, and inclusion (DEI) activities and requires contractors to provide information for compliance verification. Non-compliance may lead to contract termination or ineligibility for future contracts.
• Clause Updates:
  • Clause 1852.235-73 FINAL SCIENTIFIC AND TECHNICAL REPORTS. (AUG 2025) (DEVIATION) has been updated to (SEP 2025) (DEVIATION).
  • Clause GSFC 52.223-91 SAFETY AND HEALTH ADDITIONAL REQUIREMENTS has been updated to reflect August 2025.
  • Clause 52.223-23 SUSTAINABLE PRODUCTS AND SERVICES. (NOV 2025) (DEVIATION) has been updated to 52.223-23 SUSTAINABLE PRODUCTS. (NOV 2025) (DEVIATION).
  • Clause 52.225-8 DUTY FREE ENTRY. (OCT 2025) has been updated to (OCT 2010).
  • Clause 52.48-1 VALUE ENGINEERING. (JUN 2020) (DEVIATION) has been updated to (NOV 2025) (DEVIATION) and is included in full text. This clause details the process for submitting and accepting Value Engineering Change Proposals (VECPs), including definitions, preparation requirements, submission procedures, government action, sharing rates for net acquisition savings, contract adjustments, and subcontract requirements.
  • Clause 52.216-22 INDEFINITE QUANTITY. (NOV 2025) (DEVIATION) has been updated to remove "0 years from".
• Clause Relocation: Clause 52.247-34 FOB DESTINATION. (JAN 1991) has been moved from Section I to Section F.

Sections F and I of the solicitation are affected by these changes.

Bidders should review these updated clauses and the new DEI clause carefully as they may impact proposal preparation and contract performance. The specific impact on deadlines or submission requirements is not detailed in this amendment, but bidders should ensure their proposals address all updated requirements.

Questions & Answers / Clarifications

This document provides a question and answer clarification related to the Sounder for Microwave-Based Applications (SMBA) Request for Proposal (RFP) 80GSFC26R0028.

• Question: Whether the "detailed system budgets and analysis" required under Section L, Mission Suitability requirements, A.2, can be included as part of the Compliance Matrices that are excluded from the page count (as per Table on page L-10).
• Government Response: The Government confirms that the "detailed system budgets and analysis" is considered part of the PRD Requirements Compliance Matrix and is therefore exempt from the page count.

This clarification confirms that specific budget and analysis details do not count towards the page limit for the Compliance Matrices, potentially allowing for more comprehensive submissions in that section.

Questions & Answers / Clarifications

This document provides a question and answer related to the Sounder for Microwave-Based Applications (SMBA) Request for Proposal (RFP) 80GSFC26R0028. It clarifies a specific requirement.

• SMBA-39 (Isolation between frequency bands): This requirement, added by Draft RFP Amendment 24, mandates isolation greater than 70 dB for all frequencies outside of a band.
• Question: A bidder inquired if the requirement could be modified to specify a threshold value of 40 dB isolation and an objective value of 70 dB isolation.
• Government Response: The requirement will remain as written, meaning the isolation must be greater than 70 dB.

This clarification confirms that the existing requirement for isolation greater than 70 dB will not be modified. Bidders should ensure their proposals address this specific performance standard.

Form / Attachment / Pricing Sheet

This document contains several exhibits related to Amendment 2 of RFP #80GSFC26R0028. These exhibits are intended for bidders to provide detailed cost, labor, and subcontracting information. Bidders must select whether they are the Prime Offeror or a Significant Subcontractor.

• Exhibit 1 (Rates): Summary of proposed rates for various direct labor categories, fringe benefits, overhead, G&A, and other costs, broken down by Government Fiscal Year (GFY).
• Exhibit 2 (Prod WY): Calculation of the Productive Work Year in hours, detailing total possible hours and deductions for leave and holidays.
• Exhibit 3 (CPFF): Cost summary by element of cost (labor, fringe, overhead, materials, travel, G&A, etc.) and by GFY for Cost Plus Fixed Fee (CPFF) CLINs.
• Exhibit 3A (Total Cost by WBS): Total cost breakdown by Work Breakdown Structure (WBS) elements.
• Exhibit 3B (Total Labor Hour): Total labor hours breakdown by WBS elements.
• Exhibit 3C (Total Labor $): Total labor dollar breakdown by WBS elements.
• Exhibit 4 (Material): Details of material items, including nomenclature, part number, quantity, unit price, and total price, broken down by CLIN and WBS.
• Exhibit 5 (Funding Summary): Funding summary by Government FY for CLIN 0001 (Cost Plus Fixed Fee) and CLIN 0002 (Firm Fixed Price).
• Exhibit 6A (DCAA Info): Information required for the Cognizant Defense Contract Audit Agency (DCAA) office.
• Exhibit 6B (DCMA Info): Information required for the Cognizant Defense Contract Management Agency (DCMA) office, including disclosures related to various contractor system reviews.
• Exhibit 7 (FFP): Firm Fixed Price details for CLIN 0002.
• Exhibit 8 (Sub Goals): Small Business Subcontracting Plan Goals, detailing proposed goals for various small business categories based on total subcontracting values.

These exhibits are critical for bidders to accurately prepare and submit their cost proposals, labor hour estimates, material requirements, and subcontracting plans as required by the solicitation. Completing these forms accurately is essential for proposal evaluation.

Amendment / Modification

This amendment (0002) to solicitation 80GSFC26R0028 makes the following changes:

• Cost Exhibits Update: Removes the "Profit/Total Cost" breakout for the Firm Fixed Price Contract Line Item Number (CLIN) 0002.

• Basis of Estimate (BOE) Addition: Adds a "Common Estimating Basis Narrative" to the Basis of Estimates section.

• Cost/Price Volume Clarification: Clarifies page counts within the Cost/Price Volume.

• Section L, COST/PRICE VOLUME INSTRUCTIONS, EXHIBIT 5: "Annual Cost" and "Annual Profit" columns are removed from CLIN 0002.

• Section L, COST/PRICE VOLUME INSTRUCTIONS, paragraph (c)(9): This paragraph is revised to add the "Common Estimating Basis Narrative" and is replaced in its entirety.

• Section L, GSFC 52.215-201 PROPOSAL PREPARATION – GENERAL INSTRUCTIONS, paragraph (b)(1): This provision is revised to add a two-page limit for the "Common Estimating Basis Narrative" and clarifies that there is no page limit for the Attachment K calculation of fully-burdened rates within the Basis of Estimate.

• Proposal Content and Page Limitations Table: Updates are made regarding page limits for the Cost/Price Volume, specifically for the Basis of Estimate (BOE) and Common Estimating Basis Narrative.

• The changes primarily affect the content and formatting of the proposal's cost and estimating volumes.

• Offerors must now include a "Common Estimating Basis Narrative" and adhere to specific page limits for this narrative and the BOE.

• The removal of the profit/total cost breakout for CLIN 0002 alters the required cost exhibit format.

Questions & Answers / Clarifications

This document provides questions and answers related to the Sounder for Microwave-Based Applications (SMBA) Request for Proposal (RFP) 80GSFC26R0028. It aims to clarify requirements and instructions for potential bidders.

• Proposal Submission Format: Bidders are instructed to submit each proposal volume as a single, searchable Adobe Portable Document Format (PDF) file. Exceptions for certain Mission Suitability items (Volume II) and Cost/Price Volume Exhibits (Volume III) are noted, with specific instructions for Excel submissions for these items.
• Basis of Estimate (BOE) Page Limits: Explanations of comparable programs, Cost Estimating Relationships, etc., within the BOE narrative are not intended to be counted towards the two-page limit per WBS Level 4. A separate "Common Estimating Basis Narrative" section will be added to the RFP, limited to two pages, for these descriptions.
• Profit/Total Cost Breakouts: The RFP will be amended to remove the requirement for profit/total cost breakouts in Enclosure 2, Exhibit 5, as FFP pricing does not require this breakdown.
• Small Business Plan: CLIN 0003 (T&M) will not be removed from the Small Business Plan, but bidders should consider the T&M ceiling value as part of the overall contract value for the plan.
• Fully Burdened T&M Rates: The calculation of Fully Burdened T&M rates will be exempt from the BOE page restriction and can be submitted as a separate Excel file within the BOE section.
• Acceptance Timeline: The acceptance timelines for Flight Model 2 and Flight Model 3 hardware deliveries are defined in Section E, clause GSFC 52.246-93, as "Post-Bench Acceptance Test at the Spacecraft/Mission Elements Contractor's Facility."

Several sections of the RFP will be amended based on these Q&As, including clarifications on submission formats, BOE page limits, and the removal of specific cost breakouts. Bidders should review the updated RFP for these changes.

Amendment / Modification

This amendment (0001) to solicitation 80GSFC26R0028 makes the following changes:

• Addition of Supply Chain Visibility (SCV) Reporting: A new requirement for SCV Reporting has been added to Section B, clause GSFC 52.211-90 "SUPPLIES AND/OR SERVICES TO BE PROVIDED" as Item 29. This also impacts Section E, clause GSFC 52.246-93 "ACCEPTANCE -- LOCATION(S)" and Section J, clause GSFC 52.211-101 "LIST OF ATTACHMENTS" to include SCV Reporting.

• Correction of Percentages in Attachment O: The percentages within Attachment O, "Milestone Payment Schedule," have been corrected.

• Section B, clause GSFC 52.211-90 SUPPLIES AND/OR SERVICES TO BE PROVIDED

• Section E, clause GSFC 52.246-93 ACCEPTANCE -- LOCATION(S)

• Section J, clause GSFC 52.211-101 LIST OF ATTACHMENTS

• Attachment C (updated to version dated April 8, 2026, to include Data Requirements Description, Item 6, SCV Reporting)

• Attachment O (updated to version dated April 8, 2026)

No changes to proposal submission deadlines or evaluation factors are explicitly mentioned. Bidders should review the updated attachments and clauses for any impact on their proposal preparation, particularly regarding the new SCV Reporting requirement and the corrected percentages in Attachment O.

Form / Attachment / Pricing Sheet

This document, "Attachment C - NON-TECHNICAL CONTRACT DATA REQUIREMENTS LIST," outlines the specific data requirements that a contractor must deliver to NASA's Goddard Space Flight Center under Solicitation 80GSFC26R0028. It details the types of data, their descriptions, and the responsible offices for each.

• Contract Data Requirements List (CDRL): A list of data requirements by number, data type, title, and Office of Primary Responsibility (OPR).
• Data Requirements Description (DRD): Each DRD specifies the content, format, and submittal requirements for a particular data deliverable.
• Data Types:
  • Type 1: Requires written approval from the contracting officer before release.
  • Type 2: NASA reserves a right to disapprove; contractor must submit for review within a specified timeframe.
  • Type 3: Delivered as required by the contract, no NASA approval needed.
• Format: Electronic submission is required, typically as a single Adobe Acrobat PDF file along with the native format electronic file(s) (e.g., Word, Excel, PowerPoint). Hardcopy is generally not required.
• Transmittal: Data is transmitted via email to the Contracting Officer (CO), with specific requirements for email size (<= 10 MB) and encryption. Each transmittal package must include a memorandum with contract number, DRD number, data type, submission date, document details, file names, and NASA Records Retention Schedule number if applicable.
• Identification & Marking: Documents must include specific identification elements (number, change legend, date, title, contract number) and be marked according to data rights clauses.
• Revisions: Procedures for document revisions are outlined, including individual page revisions and complete reissues, with a requirement for a revision log.
• CDRL/DRD Maintenance: Procedures for NASA-initiated changes and contractor-initiated revisions are detailed, including annotation in a Document Change Log.

This attachment is crucial for bidders as it defines the non-technical data deliverables expected throughout the contract performance. Understanding these requirements is essential for accurately estimating proposal costs, planning project execution, and ensuring compliance with contract terms. Bidders must pay close attention to the types of data required, their formats, submission procedures, and revision protocols to prepare a compliant and comprehensive proposal.

Form / Attachment / Pricing Sheet

This document, a Baseline Data Requirements Description (DRD), outlines the requirements for Supply Chain Visibility (SCV) Reporting that prime contractors must adhere to for NASA mission programs. The goal is to build and maintain visibility into supply chains to enable proactive Supply Chain Risk Management (SCRM).

• Reporting Scope: Prime contractors must report on their direct sub-contractors (Tier Two) and their direct suppliers (Tier Three).
• Information Required: This includes entity names, customer details, locations, identification codes (CAGE, UEI, NCAGE), descriptions of deliverables, technology areas (using NASA Technology Taxonomy), contract dates, and information on new or terminated supplier contracts.
• Submission Platform: Reporting is to be fulfilled using the NASA Supply Chain Insight Central (SCIC) platform.
• Initial Submission: Within 90 days of contract award.
• Submission Frequency: Every six months after the initial report.

This DRD specifies a critical reporting requirement that will be incorporated into the contract. Bidders should understand the scope and detail of the SCV reporting expected, including the data they will need to collect and submit regarding their own supply chain and that of their sub-contractors. This will impact proposal preparation and ongoing contract performance.

Form / Attachment / Pricing Sheet

This document, "Attachment O - Milestone Payment Schedule and Event Closure Criteria," details the performance-based payment schedule and the criteria for completing specific milestones for Contract Line Item Number (CLIN) 0002, which pertains to Flight Model (FM) 2 and FM3 Production.

• Milestone Payment Schedule: Outlines 17 distinct payment events, each associated with a specific milestone and a percentage of the total payment amount (summing to 100%).
• Event Closure Criteria: For each milestone event, provides detailed criteria that must be met for the milestone to be considered complete and for payment to be processed. These criteria often include:
  • Completion of specific reviews (e.g., Kick Off, Readiness, Pre-Environmental, Pre-Shipment).
  • Successful completion of fabrication, assembly, and testing phases.
  • Delivery and acceptance of hardware and required documentation (CDRLs).
  • Verification of performance against requirements.
  • Government approval of deliverables and reviews.
• CLIN 0002: Specifically applies to the production of Flight Model 2 and Flight Model 3.

This attachment is crucial for bidders to understand the payment structure and the performance expectations tied to the contract. It clarifies what constitutes successful completion of key stages in the production of FM2 and FM3, directly impacting how a vendor would plan their work, track progress, and invoice the government. Bidders should pay close attention to the event closure criteria to ensure they can meet the government's requirements for each payment milestone.

Form / Attachment / Pricing Sheet

This document, "Attachment G - Small Business Subcontracting Plan," is a required form to be submitted with proposals for RFP 80GSFC26R0028. It outlines the requirements for a small business subcontracting plan.

• The plan is to be submitted with the proposal.
• It is associated with RFP 80GSFC26R0028.
• The contract type is TBD (To Be Determined).

Bidders must complete and submit this Small Business Subcontracting Plan as part of their proposal to be considered for this opportunity. Failure to submit the required plan may impact proposal evaluation or eligibility.

Form / Attachment / Pricing Sheet

This document, "Attachment B - Financial Management Reporting Requirements," outlines the specific requirements for financial management reports that the contractor must submit. It details the format, content, and submission schedule for these reports, which are crucial for tracking contract costs and performance.

• Reporting Basis: Reports are to be submitted using NASA's 533 series reports, adhering to NASA Procedural Requirements NPR 9501.2E and any additional instructions from the Contracting Officer.
• Level of Detail: Reports must include a summary of total contract costs and a separate breakdown for each Work Breakdown Structure (WBS) Level 2 element. Costs must be detailed by specific cost categories.
• Variance Narrative: Contractors must provide a narrative explanation for variances exceeding +/- 10% in Total Direct Labor Hours or Total Estimated Cost compared to the prior month. This explanation should cover the reason for the variance, its impact, and corrective actions.
• Distribution Schedule: Initial reports are due within 30 working days of contract award. Subsequent monthly reports (NF 533M) are due by the 10th working day after the accounting period closes. Quarterly reports (NF 533Q) are due by the 15th of the month preceding the quarter.
• Cost Categories: Reports must detail costs by Prime Direct Labor Hours, Subcontractor Direct Labor Hours (for specific subcontractors), Prime Direct Labor Costs, Prime Overhead Expense, Other Direct Costs (including subcontracts, material, travel, and other specified items), G&A Expense, Total Estimated Cost, and Fixed Fee.

This attachment is critical for bidders to understand the ongoing financial reporting obligations and the level of detail required for cost tracking and variance analysis throughout the contract performance period. It highlights the importance of robust financial management systems and accurate cost accounting practices.

Form / Attachment / Pricing Sheet

This document, "Attachment C - Non-Technical Contract Data Requirements List," outlines the specific data delivery requirements for contractors under Solicitation 80GSFC26R0028. It details the types of data, their descriptions, and the responsible offices for each.

• Contract Data Requirements List (CDRL): Lists data requirements by number, data type, title, and Office of Primary Responsibility (OPR).
• Data Requirements Description (DRD): Each DRD specifies content, format, and submittal requirements for a particular data deliverable.
• Data Types:
  • Type 1: Requires written approval from the contracting officer before release.
  • Type 2: NASA reserves a time-limited right to disapprove; contractor must submit for review and clearly identify the release target date.
  • Type 3: Delivered as required by the contract, no NASA approval needed.
• Contract Data Requirements List (CDRL) Table: Includes specific DRDs such as:
  • DRD 1: Organizational Conflict of Interest (OP)
  • DRD 2: Security Requirements for Unclassified IT Resources (OCIO)
  • DRD 3: Capital Planning and Investment Control (CPIC) Cost Reporting (OCIO)
  • DRD 4: Commercial IT Authorization Report (CITAR) (OCIO)
  • DRD 5: Commercial Artificial Intelligence Risk and Impact Assessment (CAIRIA) (OCIO)
• General Requirements: Covers subcontractor data flow-down, data distribution, electronic and hardcopy formats, transmittal procedures (email size limits, encryption), and data identification/marking.

This attachment is crucial for bidders as it defines the non-technical data deliverables expected from the prime contractor. Understanding these requirements, including the types of data, their formats, submission procedures, and approval processes, is essential for accurately estimating costs, planning project execution, and ensuring compliance with contract terms. The CDRL table specifically highlights key reporting and compliance data that will need to be produced and submitted.

Form / Attachment / Pricing Sheet

This document, "DRD 1 - OCI Plan," outlines the requirements for an Organizational Conflicts of Interest (OCI) Plan that contractors must submit. The plan is intended to communicate the contractor's approach to identifying, dispositioning, and resolving OCIs during contract performance.

• Description/Use: The plan will detail the contractor's strategy for identifying and resolving OCIs.
• Initial Submission: The OCI Plan must be submitted with the initial proposal.
• Format: As specified in Contract Attachment C, Non-Technical Data Requirements List.
• Scope: The plan must cover the contractor's comprehensive approach to identify, avoid, mitigate, neutralize, and report potential OCI issues.
• Contents: The plan must include:
  • A point of contact for OCI issues.
  • Understanding of OCI principles and types of harm.
  • Company roles, responsibilities, and procedures for screening and reporting OCIs.
  • Employee notification and training procedures.
  • Reporting of breaches and corrective actions.
  • Identification of affiliated companies and coordination of OCIs.
  • Process for reporting all potential/actual OCIs.
  • Flow-down of OCI provisions to subcontractors.
  • Sanctions for violations.
  • Assertion of no current OCIs and a list of all prime and subcontractor NASA contracts (past 5 years) and non-NASA Federal contracts (past 5 years) that may give rise to an OCI.
  • Discussion of financial or other interests that may give rise to an OCI.
  • Strategy for avoiding, neutralizing, or mitigating potential OCIs.
  • Requirement to update the plan as necessary.
  • Periodic self-audits.
  • Definition of records to be made available to the Government.
  • Strategy for resolving OCIs identified in the solicitation or created by the contract requirements.
• Remarks: The OCI Plan must explicitly address mitigation, including firewalls from other Near Earth Orbit Network procurement activities.
• Maintenance: The OCI Plan must be reviewed annually or as directed by the contracting officer and is subject to approval.

This document is critical for bidders as it specifies a mandatory submission requirement with the proposal. Bidders must understand and address all outlined OCI requirements to ensure their proposal is compliant and to demonstrate their capability to manage potential conflicts of interest throughout contract performance.

Form / Attachment / Pricing Sheet

This document, titled "DRD 2 - Security Requirements for Unclassified IT Resources DRD w C-SCRM requirements," outlines the specific IT security requirements, including training and Cyber Supply Chain Risk Management (C-SCRM), that must be met during the performance of a contract. It serves as a mandatory requirement for contractors involved with NASA's unclassified IT resources.

• Deliverables: Includes Information System Security Plans, C-SCRM plans, Non-Federal System Certifications, and reports on employees in sensitive positions.
• Training Requirements: Mandates IT Security Awareness Training and Cybersecurity and Privacy Role-Based Training for contractor employees.
• Compliance: References numerous Federal Acquisition Regulations (FAR), NASA Federal Acquisition Regulation Supplement (NFS), Federal Information Security Modernization Act (FISMA), NIST Special Publications (SP), NASA Procedural Requirements (NPR), and NASA Policy Directives (NPD).
• Submission: Specifies initial submission timelines for various documents (e.g., at phase-in, with system delivery) and ongoing submission frequencies (e.g., annually).
• Incident Reporting: Requires immediate reporting of any incident involving NASA information on nonfederal systems.

This document is critical for bidders to understand the stringent IT security and C-SCRM obligations associated with the contract. It details the specific plans, certifications, training, and reporting that must be implemented and maintained. Failure to comply with these requirements could impact proposal evaluation and contract performance.

Form / Attachment / Pricing Sheet

This document is a Cyber Supply Chain Risk Management (C-SCRM) Plan Questionnaire designed to assist contractors in meeting the requirements of the DRD, "Security Requirements for Unclassified Information Technology Resources." It aligns with the NIST SP 800-161 template and is intended to simplify compliance. Contractors may submit this questionnaire OR a C-SCRM plan compliant with NIST SP 800-161; submission of both is not required.

• Instructions: Clarifies that the questionnaire is optional and can be used in lieu of a full NIST SP 800-161 compliant plan. Provides contact information for questions.
• Background: Defines C-SCRM and its applicability to contractor information systems at NASA.
• Sections 1-6: The questionnaire is divided into six sections:
  • Section 1 (Corporate Information): Gathers company details, contract information, and POC information.
  • Section 2 (Supply Chain Provenance): Inquires about supplier identification, ownership verification, and foreign locations.
  • Section 3 (Supply Chain Management and Supplier Governance): Assesses threat identification, supplier mapping, policy implementation, and risk assessments.
  • Section 4 (Physical and Personnel Security): Covers background checks, tampering prevention, and insider threat training.
  • Section 5 (Supply Chain Integrity and Resilience): Addresses management of third-party defects, lifecycle requirements, and resilience processes.
  • Section 6 (Inventory): Requires detailed lists of contractor-owned hardware and software used in contract performance, referencing the Commercial IT Request (CITR) process for newly acquired items.
• Hardware/Software Options: Provides lists of common hardware and software types for reference.

This questionnaire is a critical tool for bidders to understand and document their C-SCRM compliance. Completing it (or ensuring a separate plan meets these requirements) is necessary to fulfill the security obligations outlined in the DRD. It requires detailed information about the bidder's supply chain, security practices, and inventory, directly impacting proposal preparation and compliance verification.

Form / Attachment / Pricing Sheet

This document, "DRD 3 - CPIC DRD.pdf", outlines the requirements for Information Technology (IT) Capital Planning and Investment Control (CPIC) reporting for contractors. It details the description and use of the DRD, which is to ensure contractor compliance with Federal and NASA IT CPIC Planning and Reporting regulations.

• Description/Use: To document contractor compliance with Federal and NASA IT CPIC Planning and Reporting regulations.
• Distribution: Electronic submission to the Contracting Officer (CO), Contracting Officer's Representative (COR), and Customer Organization Investment Manager.
• Initial Submission: With the first CPIC reporting cycle after contract award.
• Submission Frequency: Minimum of once annually, typically in late January/early February, to support Government budget formulation and IT reporting activities.
• Format: Soft-copy via electronic transfer mechanism (e.g., email, flash drive, FTP) in a format readable by Government devices, adhering to NASA-STD-2804.
• Interrelationship: Linked to Contract Requirements and Statement of Work sections related to Information Technology.
• Applicable Documents: OMB Circular A-11 and A-130.
• Scope: Covers IT investment reporting requirements as mandated by legislative actions, executive mandates, and directives, including FITARA of 2014 and OMB Circular A-130.
• Contents: Contractors must submit Fiscal Year spending plans for review and approval by the Center Chief Information Officer (CIO) or designee prior to the start of the fiscal year. Changes during the fiscal year also require CIO approval. Formats and reporting processes are provided annually.
• Sample Template: An attached Excel Spreadsheet titled "CPIC DRD Template for IT Portfolio PPM Data Collection" is provided as a sample for Year 1.

This document is crucial for bidders as it defines the reporting obligations related to IT expenditures and CPIC. It specifies the frequency, format, and content of required reports, ensuring that contractors understand their responsibilities in supporting the agency's budget formulation and IT investment management processes. Bidders should pay close attention to the submission deadlines, format requirements, and the need to comply with federal regulations and agency policies as outlined.

Form / Attachment / Pricing Sheet

This document is an Excel template designed to capture planned IT expenditures for the Agency PPBE 2025 IT Data Call. It requires contractors to report IT planned obligations by NASA Project Code within the TBM+ framework.

• Reporting Structure: Data must be reported within NASA's Mission-Theme-Program-Project (MTPP) structure, with one template submitted per Project Code containing IT content.
• Fiscal Years: Reports should cover Prior Year (PY)-2 through Budget Year (BY)+4.
• Expenditure Categories: IT obligations must be categorized as Development, Modernization & Enhancement (DME) and/or Steady State (SS).
• Taxonomy Alignment: Investments need to be categorized by applicable IT Towers, Sub-Towers, IT Cost Pools, Sub-Cost Pools, Solution Type, Solution Category, and Solution Name, adhering to the TBM (Technology Business Management) taxonomy.
• Data Sheets: Includes sections for Project Info, Budget Request, Solutions, Towers, and Cost Pools, with detailed definitions provided in separate sheets.

Bidders must use this template to provide detailed IT budget and expenditure data as required by the government. Accurate completion and submission of this template are crucial for the government's PPBE 2025 IT budget formulation process. It outlines the specific data points, categorization requirements (using TBM taxonomy), and fiscal year coverage necessary for proposal preparation related to IT investments.

Form / Attachment / Pricing Sheet

This document, titled "Commercial IT Authorization Report" (DRD Title), serves as a report to document and record IT purchases authorized through the OCIO Commercial IT Request (CITR) Application, in accordance with OCIO policy.

• DRD Title: Commercial IT Authorization Report
• DRD No.: 4
• Solicitation No.: 80GSFC26R0028
• Contract No.: TBD
• Date Issued: 12/01/2023
• DRD Category: Administrative
• Description/Use: Documents and reports IT purchases authorized via the CITR Application.
• Distribution: Electronic Submission to the CO and COR.
• Initial Submission: Within 90 days of contract start.
• Submission Frequency: Monthly on the 15th of each month (or next business day), with a final submission at contract closeout.
• Format: Contractor must use the CITAR Template and cannot alter it. Reports are cumulative.
• Interrelationship: Connects to Contract Requirements and Statement of Work sections for IT and IT Purchase Authorization.
• Applicable Documents: Lists several OMB Memoranda related to Federal Information Technology management, category management for IT hardware (laptops, desktops), software licensing, and mobile devices/services.
• Scope: Complete the CITAR Template.
• Contents: Refer to the CITAR Template.
• Remarks: Refer to the "Instructions" Tab on the CITAR Report Template. Negative responses are not required.
• Maintenance: N/A

This document outlines reporting requirements for contractors, specifically regarding IT purchases. Bidders should note the required format (CITAR Template), submission frequency, and the associated OMB policies that may influence IT procurement under this contract. The Solicitation No. 80GSFC26R0028 is directly linked to this reporting requirement.

Form / Attachment / Pricing Sheet

This document is a template for the Commercial IT Request (CITR) Report, designed to capture details of purchased IT items or services. It serves as a standardized format for reporting procurement information related to IT assets.

• Technical POC: Name of the knowledgeable point of contact for the item/service.
• Part #: Unique identifier for the purchased item or service.
• Part Description: Detailed description including specifications.
• Quantity: Number of units being purchased.
• Dollar Amount: Total cost (if applicable and not "In Process").
• Purchased Date: Date of purchase or initiation.
• Work Package, Task Order, TDN, or Task #: Reference number for associated work.
• Commercial IT Request (CITR) IT Authorization #: Authorization number obtained via the CITR application.
• Status: Drop-down options include "In Work," "Authorized/Not Purchased," and "Purchased."

While this document is a template for internal reporting, bidders may be required to provide information that aligns with these fields if the opportunity involves specific IT procurements or requires detailed reporting on acquired assets. Understanding these fields can help bidders anticipate the type of data that may be requested during the procurement process or contract performance.

Form / Attachment / Pricing Sheet

This document, "Attachment E - Cyber Supply Chain Risk Management (C-SCRM) Plan," outlines the requirements for a C-SCRM plan that must be submitted by bidders. It is to be submitted in accordance with Attachment C, Data Requirements Description (DRD) 2.

• The document specifies that the C-SCRM plan is required for RFP 80GSFC26R0028.
• The contract type is TBD.

Bidders must prepare and submit a Cyber Supply Chain Risk Management (C-SCRM) Plan as part of their proposal. The specific requirements for this plan are detailed in this attachment and must also adhere to Attachment C, Data Requirements Description (DRD) 2.

Form / Attachment / Pricing Sheet

This document, "Attachment I - Government Furnished Property List," dated February 13, 2026, identifies property that the government will furnish to the contractor under Solicitation 80GSFC26R0028. This list is crucial for bidders to understand what resources will be provided, impacting their planning and proposal development.

• Item Description: Standard Black Body Calibration Target.
• Acquisition Date: September 2027.
• Acquisition Cost: $250,000 per unit.
• Quantity: 2 units.
• Equipment Details: Manufacturer, Model, and Serial Number are listed as TBD (To Be Determined).
• Note: The design of the Black Body Calibration Target is available upon request from the Contracting Officer.

Bidders should review this list to confirm the availability and nature of government-furnished property. This information is essential for accurately estimating costs, planning logistics, and understanding the scope of work related to the use and maintenance of this property. The TBD status for equipment details suggests that further clarification may be needed or that this information will be provided at a later stage.

Form / Attachment / Pricing Sheet

This document, "Contractor Proposed Enhancements," serves as Attachment L to RFP 80GSFC26R0028. It outlines a process for contractors to propose enhancements to the Sounder for Microwave-Based Applications that go beyond the minimum requirements specified in the contract's Statement of Work (SOW), Specifications, and other attachments.

• Contractors are instructed to insert their proposed enhancements using Performance Work Statement (PWS) terminology.
• For each enhancement, contractors must identify the current contract performance requirement (referencing specific sections of attachments like SOW or Specifications) and then clearly define the proposed enhancement in PWS terms.
• Examples provided illustrate how to format proposed enhancements, focusing on improvements such as reduced response times for service calls and increased performance in cleaning/decontaminating test facilities.

This attachment is crucial for bidders as it provides a structured method for proposing value-added services or performance improvements. It guides bidders on how to present their innovative solutions in a way that aligns with contract terminology and demonstrates how their proposals exceed the baseline requirements of the solicitation.

Form / Attachment / Pricing Sheet

This document, "Attachment N - Applicable Documents Table," lists various standards, specifications, and procedural requirements that are applicable to the RFP 80GSFC26R0028. It serves as a reference for bidders to identify the necessary documents to comply with for their proposals and subsequent contract performance.

The table includes columns for Document No., Revision, and Document Name. It covers a wide range of topics including:

• Contract Data Requirements List (CDRL)
• Performance Requirements Document (PRD)
• Safety Requirements (Payload Safety, Workmanship Standards)
• Metrology & Calibration
• Materials and Processes for Spacecraft
• Risk Management Procedural Requirements
• Flight and Flight Support Systems Life Cycle Reviews
• Electrical, Electronic, and Electromechanical (EEE) Parts Selection and Derating
• Metallic Materials for Stress Corrosion Cracking Resistance
• Quality Management Systems
• Cable and Wire Harness Assemblies
• Soldering Requirements
• Organic Multichip Modules (MCM-L)
• Printed Circuit Boards
• Lead-Free Solder Risks
• Tin Whiskers Mitigation
• Product Cleanliness
• Information Systems Security and Privacy
• NASA Security Program Requirements
• NASA IPMDAR Tailoring Supplement (NITS)

Bidders must review this list to ensure their proposals and proposed solutions adhere to all specified applicable documents. Compliance with these standards is likely a critical factor in proposal evaluation and contract execution. Failure to address these applicable documents could result in a non-compliant proposal.

Form / Attachment / Pricing Sheet

This document is a Contract Data Requirements List (CDRL) that specifies the documentation requirements for the Sounder for Microwave-Based Applications (SMBA) Contractor. It details the data items to be delivered, their descriptions, due dates, quantities, and media formats.

• Section 1 (Introduction): Outlines the scope, export control limitations, proprietary data, prior submission deliveries, definitions for due dates and media, applicability, updates, documentation change procedures, and delivery instructions.
• Section 2 (Data Item Descriptions): Provides detailed descriptions for each deliverable, including Project Management Data Items, Review Data Items, Systems Engineering Data Items, Software Data Items, Integration and Test Data Items, Mission Assurance Data Items, Calibration/Validation Data Items, On-Orbit Data Items.
• Table 1 (Contract Deliverable Items List): Lists specific deliverable items with their corresponding CDRL numbers, due dates/maturity, categories (CAT), and applicability (APPLIC) to contract line item numbers (CLINs).

This CDRL is crucial for bidders as it defines all the required documentation and deliverables throughout the contract lifecycle. It outlines the specific data items, their preparation requirements, submission deadlines, and formats. Understanding this document is essential for accurately estimating the effort and resources required to fulfill contractual obligations, particularly concerning the delivery of technical documentation and reports at various project milestones.

Performance Requirements Document (PRD)

This document establishes the instrument-level functional, mission assurance, safety, design, performance, integration, test, and delivery requirements for the Sounder for Microwave-Based Applications (SMBA) instrument. It is intended for the instrument provider and outlines the specifications for the SMBA instrument, which is a cross-track microwave sounder designed to calculate the vertical distribution of temperature, moisture, and pressure in the Earth's atmosphere.

• Science Requirements: Details channel requirements, hyperspectral capability, radio frequency interference (RFI) detection, system calibration uncertainty, radiometric sensitivity, channel dynamic range, linearity, noise characteristics, beam characteristics (polarization, pointing, rejection, gain, scan), spectral response function, and calibration procedures.

• Instrument Requirements: Covers instrument accommodations, mission orbit requirements, mission lifetime/storage, and mission data requirements, including geolocation and pointing accuracy.

• Space Environment Requirements: Addresses compatibility with natural radiation environments and electromagnetic interference (EMI)/electromagnetic compatibility (EMC) - RF environment.

• Verification Requirements: Outlines the functional performance tests, demonstrations, and verification methods (analysis, inspection, demonstration, test) to ensure compliance with specified requirements.

• The document is Revision E of NS1-SMBA-REQ-0001, with an Effective Date of March 11, 2026, and an Expiration Date of March 11, 2031.

• It is under NEON Series-1 (NS1) Project configuration control.

Not applicable for this document type.

Not applicable for this document type.

• This document is a Performance Requirements Document (PRD) and does not include mission-specific accommodation and interface requirements for the instrument on the spacecraft.
• The instrument provider is responsible for developing lower-tier specifications.
• The document references numerous applicable and reference documents, including MIL-STD and NASA standards.

Form / Attachment / Pricing Sheet

This document, "Attachment O - Milestone Payment Schedule," details the performance-based payment schedule and event closure criteria for Contract Line Item Number (CLIN) 0002, specifically for Flight Model (FM) 2 and FM3 Production. It outlines the milestones a contractor must achieve to receive payment and the criteria that must be met for each milestone to be considered complete.

• Milestone Payment Schedule: A table lists 17 distinct payment events (Event No. 2001-2017) associated with CLIN 0002. Each event has an estimated date and a corresponding payment amount (as a percentage of the total CLIN value), ranging from 6% to 10%.
• Event Closure Criteria: For each milestone payment event, detailed criteria are provided, outlining the specific tasks, reviews, tests, documentation, and approvals required for the milestone to be considered complete and for payment to be processed. These criteria include requirements for reviews (e.g., Kick Off, Readiness, Pre-Environmental, Pre-Shipment), testing (e.g., Subsystems, Assembly, Environmental, On-Orbit), delivery, and acceptance.
• Contract Information: The document references RFP 80GSFC26R0028 and indicates "Contract TBD."

This attachment is crucial for bidders as it defines the payment structure tied to performance. Understanding these milestones and their associated closure criteria is essential for developing a realistic project schedule, managing cash flow, and ensuring compliance with contract requirements. It directly impacts how a contractor will be compensated throughout the performance period of CLIN 0002.

Form / Attachment / Pricing Sheet

This Excel file contains several exhibits related to cost and pricing for RFP #80GSFC26R0028. Bidders should use these exhibits to detail their proposed costs, labor rates, productive work year calculations, material costs, and funding summaries.

• Exhibit 1 (Rates): Summary of proposed rates for direct labor, fringe benefits, overhead, G&A, and other cost elements across multiple fiscal years (GFY 27-35+).
• Exhibit 2 (Prod WY): Calculation of the productive work year in hours, accounting for total possible hours less leave and holidays.
• Exhibit 3 (CPFF): Cost summary by element of cost and fiscal year for Cost Plus Fixed Fee (CPFF) CLINs, including labor, materials, overhead, G&A, and fixed fee.
• Exhibit 3A (Total Cost by WBS): Total cost breakdown by Work Breakdown Structure (WBS) levels.
• Exhibit 3B (Total Labor Hour): Total labor hours breakdown by WBS levels.
• Exhibit 3C (Total Labor $): Total labor dollar breakdown by WBS levels.
• Exhibit 4 (Material): Details of material items, including quantity, unit price, and total price, by CLIN and WBS.
• Exhibit 5 (Funding Summary): Annual funding summary by Government Fiscal Year (GFY) for different CLINs, showing cost, fixed fee, and man-months.
• Exhibit 6A (DCAA Info): Contact information for the Cognizant Defense Contract Audit Agency (DCAA) office.
• Exhibit 6B (DCMA Info): Contact information for the Cognizant Defense Contract Management Agency (DCMA) office, along with disclosures for various contractor system reviews.
• Exhibit 7 (FFP): Firm Fixed Price details for CLIN 0002.
• Exhibit 8 (Sub Goals): Small Business Subcontracting Plan Goals, detailing proposed percentages and dollar amounts for various small business categories.

These exhibits are critical for bidders to accurately prepare and submit their cost proposals in accordance with the RFP requirements. They provide the structure for detailing all cost elements, labor, materials, and subcontracting goals. Information on DCAA and DCMA offices is also provided for audit and contract administration purposes.

Form / Attachment / Pricing Sheet

This document is a Past Performance Questionnaire (PPQ) intended for use by evaluators to assess a contractor's past performance relevant to a Statement of Work (SOW). It guides the evaluator in providing descriptive information about the contract, the services performed, and the evaluator's assessment of the contractor's performance.

• Contract Information: Fields for the name of the company being evaluated, address, Cage Code/DUNS, contract number, type, period of performance, total contract value, and award information (competitiveness, basis of selection).
• Description of Contract: A section to briefly describe the services provided and the firm's role (Prime Contractor, Subcontractor, Team Member).
• Evaluator Information: Fields for the evaluator's name, title, agency, contact information, role in the program, and length of involvement.
• SOW Survey Relevance Ratings: A table listing various SOW elements for the evaluator to indicate if the contractor "Performed" or "Did Not Perform" each element.
• General Performance Survey: A detailed survey with questions categorized under Quality, Schedule, Cost, and Business/Management. Evaluators rate performance on a scale from Very High (VH) to Very Low (VL), with an option for Not Rated (N/R).
• Section 6: Focuses on Contract Value, expenditures, and cost overruns. It also asks for award fee ratings if applicable and provides space for overall contract performance rating and comments.

This questionnaire is crucial for bidders as it outlines the specific criteria and areas the government will use to evaluate their past performance. Understanding these questions and rating scales helps bidders prepare their own past performance narratives and identify relevant projects and personnel to highlight. The SOW elements listed provide insight into the types of work considered relevant for this opportunity.

Form / Attachment / Pricing Sheet

This document, Enclosure 4, is a Financial Capability Disclosure form that must be submitted with the proposal under Volume I, Offer Volume, for RFP 80GSFC26R0028. It is intended to allow the government to assess the financial capability of potential offerors.

• The form requires bidders to disclose financial information relevant to their capability to perform the contract.
• Specific fields and data points to be completed are not detailed in this cover page but are expected within the full form.

Bidders must complete and submit this form as part of their proposal to demonstrate their financial stability and capacity to undertake the contract. Failure to provide the required financial disclosure may impact the evaluation of the proposal.

Form / Attachment / Pricing Sheet

This document, "Enclosure 5 - CWBS.pdf," provides the Contractor Work Breakdown Structure (CWBS) for the Near Earth Orbit Network Sounder for Microwave-Based Applications. The CWBS is a product-oriented framework for reporting program cost, schedule, and technical performance, and it serves as a basis for uniform planning, reporting, program visibility, and assignment of responsibilities. It also provides a product-oriented subdivision of hardware, software, services, and facilities contributing to the project scope. A companion CWBS dictionary (not provided here) would offer narrative descriptions of work tasks for each CWBS element.

• CWBS Structure: Hierarchical breakdown of project work.
• Levels:
  • Level 1: CLIN 0001, encompassing non-recurring engineering, engineering development, flight model fabrication/assembly/integration/test (through L+6 months), and parts for flight models 1, 2, and 3.
  • Level 2: Defines major contract activities: Non-Recurring Activities/Engineering Development Program and Flight Model (FM)-1.
  • Level 3: Further delineates work content within Level 2 activities (e.g., Program Management, Systems Engineering, Mission Assurance, Hardware, Software, Integration and Test, Post Delivery Support, Launch and Post Launch Testing).
  • Level 4: Contractor-defined WBS level with brief work content descriptions.
• CWBS Dictionary: Briefly describes work content for each CWBS element (e.g., design, development, manufacturing).

This CWBS is crucial for bidders to understand the detailed structure of the work required for the Near Earth Orbit Network Sounder. It outlines how the project scope is subdivided and managed, which is essential for developing accurate proposals, estimating costs, and planning resources. Bidders will need to align their proposed efforts with this structure, particularly in areas like engineering, hardware/software development, integration, testing, and post-delivery support, as further detailed in the CWBS dictionary.

Solicitation / RFP / RFQ

This document is a Request for Proposal (RFP) from NASA Goddard Space Flight Center (GSFC) for the Sounder for Microwave-Based Applications (SMBA) solicitation. The primary objective is to design, develop, and support SMBA instruments for the Near Earth Orbit Network (NEON) program. This acquisition will be conducted as a full and open competition under NAICS code 334511.

• Design, development, and support of SMBA instruments.

• Production of Flight Models (FM) 1, 2, and 3.

• Non-Recurring Engineering and Engineering Development Program for FM1.

• Task Orders for special studies and post-commissioning/acceptance support.

• Anticipated award date: November 5, 2026.

• Contract effective date: November 5, 2026.

• Contract performance primarily offsite at contractor facilities.

• Contract structure includes Cost Plus Fixed Fee with Schedule Incentive (CLIN 0001), Firm Fixed Price (CLIN 0002), and Time and Material (CLIN 0003).

• Proposals are due by June 1, 2026, at 5:00 PM EST.

• Submission is required through NASA's Enterprise File Sharing and Sync Box (EFSS Box).

• Offerors must have a Commercial and Government Entity (CAGE) code matching their corporate address.

• The RFP does not commit NASA to pay proposal preparation costs.

• Questions regarding the RFP should be submitted in writing to the Contracting Officer by April 15, 2026.

• Full and open competition.

• Small business size standard for NAICS 334511 is 1,350 employees.

• The Government removed the option for FM 4 and FM 5.

• Updates have been made to FAR and NFS clauses due to the Revolutionary FAR Overhaul.

• Requirements documents have been updated based on vendor feedback.

• Funding profile for GFY27-29 is specified.

• A $2,000,000 incentive is available for Flight Model 1 delivery.

• Specific acceptance events and transition to Time and Material Task Order mechanism are detailed.

• Delivery and Launch Readiness Dates have been updated.

• Mission Suitability and Cost/Price Volume instructions have been updated.

• Government Furnished Property (GFP) will be available.

• Potential Organizational Conflict of Interest (OCI) is noted.

• AI Use Transparency Disclosure requirements are included.

• Past Performance relevancy updated to $90,000,000.

• Source Selection Authority (SSA) and voting members are listed for informational purposes.

• Offerors are encouraged to monitor www.sam.gov for updates.

Form / Attachment / Pricing Sheet

This document, "Attachment K - Time and Materials Rate Matrices," provides the "Fully-Loaded Labor Rate Matrix" and "Cost Estimating Relationships (CERs)" that bidders must use for pricing task orders under the Indefinite Delivery Indefinite Quantity (IDIQ) contract. It also outlines requirements for indirect rates and profit percentages to be applied against Other Direct Costs (ODCs).

• Fully-Loaded Labor Rate Matrix: Specifies "not-to-exceed" hourly rates for various labor categories across multiple Fiscal Years (GFY 2027-2042) for both prime contractor and subcontractor labor hours. Offerors must delineate onsite vs. offsite rates.
• Cost Estimating Relationships (CERs): Defines rates or factors for deriving recurring ODCs, indirect rates applied against ODCs, and profit percentages against ODCs. Offerors must complete these categories or state "NONE" if not applicable.
• Indirect Rates: Outlines "not-to-exceed" indirect rates to be applied against ODCs, with tables for different Fiscal Years.
• Profit Percentage: Specifies "not-to-exceed" profit rates to be applied against ODCs, with tables for different Fiscal Years.
• Position Qualifications: References Section 4 of the attachment for defining labor categories for both prime and subcontractor personnel.

This attachment is critical for bidders to understand the pricing structure and limitations for task orders issued under this IDIQ contract. It dictates the maximum allowable rates for labor, ODCs, indirect costs, and profit, which will directly impact proposal development and the overall cost of services. Bidders must carefully review and adhere to these rate matrices and guidelines when preparing their Task Plan proposals.

Form / Attachment / Pricing Sheet

This document, DRD 5 - CAIRIA DRD, outlines the requirements for Artificial Intelligence (AI) impact and risk assessments for AI systems used under contract 80GSFC26R0028. It details the "Commercial Artificial Intelligence Risk and Impact Assessment" (CAIRIA) process.

• Description/Use: Ensures AI impact and risk assessments are met for AI systems used in contract work.
• Distribution: Deliverables are submitted electronically to the Contracting Officer (CO), Contracting Officer's Representative (COR), and NASA's Chief Artificial Intelligence Officer (CAIO).
• Submission: Initial submission is during contract phase-in or prior to using new AI components. Updates are required annually or when new AI components are introduced.
• Format: Soft-copy via electronic transfer, readable by Government devices, adhering to NASA-STD-2804.
• Applicable Documents: Includes Executive Orders and OMB Memoranda related to AI governance and acquisition.
• Scope: Defines AI and lists AI system capabilities (Generative AI, Agentic AI, Classical/Predictive Machine Learning, Computer Vision, Natural Language Processing, Reinforcement Learning).
• Definitions: Differentiates between "Baseline AI" and "High-Impact AI" based on criteria in OMB M-25-21.
• Assessments: Details requirements for both Baseline AI Risk and Impact Assessments and High-Impact AI Risk and Impact Assessments, including documentation of system function, data sources, risks, mitigation strategies, testing, and validation.

This document is critical for bidders to understand the specific requirements for assessing and documenting the risks and impacts of any AI systems they propose to use or develop for this contract. It outlines the expected deliverables, submission processes, and the government's definition and classification of AI systems, which will influence proposal content and contract performance.

Solicitation / RFP / RFQ

This solicitation, identified by Solicitation Number 80GSFC26R0028, is issued by NASA Goddard Space Flight Center for the "Sounder for Microwave-Based Applications (SMBA)" project. The solicitation details requirements for the development, production, and task order execution related to SMBA flight models and associated parts.

• CLIN 0001 (Development - Cost Reimbursement): Includes Non-Recurring Engineering, Engineering Development Program, Flight Model 1 Production through Commissioning or Launch + 6 months, and parts for Flight Models 1, 2, and 3. This CLIN covers all requirements identified as Development (DEV) in Attachment A, Statement of Work.

• CLIN 0002 (Production - Firm-Fixed Price): Includes Flight Model 2 and Flight Model 3 Production through Bench Acceptance Test at the Spacecraft/Mission Elements Contractor's Facility. This CLIN covers all requirements identified as Production (PROD) in Attachment A, Statement of Work.

• CLIN 0003 (Task Orders - Time & Materials): Includes Task Orders for Special Studies, Post-Commissioning or Post-Launch support for Flight Model 1, and Post-Bench Acceptance Test support for Flight Models 2 and 3. This CLIN covers all requirements identified as Task Order (TO) in Attachment A, Statement of Work.

• Deliverables: Services and deliverables are defined in Attachment A, SOW. Specific delivery dates are outlined, with Flight Model 1 due July 1, 2032; Flight Model 2 due July 1, 2033; and Flight Model 3 due July 1, 2034. Task order deliverables are specified by individual task orders.

• Marking: All delivered equipment must be identified using NASA Technical Handbook (NASA–HDBK) 6003 and NASA Standard (NASA–STD) 6002, or commercial marking techniques. Electronic spreadsheet data is required concurrently with delivery.

• Quality Requirement: Compliance with higher-level quality standards as defined in Attachment A, Statement of Work, Section 3, Mission Assurance.

• Contract Type: The Government contemplates award of a contract with Cost Plus Fixed Fee for the Development CLIN, Time and Materials for the Task Order CLIN, and Firm Fixed Price for the Production CLIN.

• Period of Performance: The effective ordering period extends from the contract effective date to the last SMBA Flight Model Launch + 18 months.

• Incentive: A $2,000,000 Time of Delivery Incentive is associated with CLIN 0001 for successful Pre-Ship Review by the Government on or before the Delivery Date.

• Proposal Submission: Proposals are to be submitted electronically via NASA's Enterprise File Sharing and Sync Box (EFSS Box). Specific instructions for file naming, format, and submission are provided.

• Due Date: Offers are due by 17:00 local time on June 1, 2026.

• Evaluation Factors: Proposals will be evaluated based on Mission Suitability (500 points), Management Approach (400 points), and Small Business Utilization (100 points). Cost/Price is less important than Mission Suitability and Past Performance. Mission Suitability is numerically scored.

• Small Business Goals: Specific subcontracting goals are outlined for Small Businesses (SB) (8.7%), Small Disadvantaged Business (SDB) Concerns (0.8%), Women-Owned Small Business (WOSB) Concerns (1.0%), and Historically Black Colleges and Universities (HBCU)/Minority Serving Institutions (MSI) (0.05%), HUBZone Small Business (0.1%), Veteran-Owned Small Business (VOSB) Concerns (0.6%), and Service-Disabled Veteran-Owned Small Business (SDVOSB) Concerns (0.1%).

• Attachments: Numerous attachments are incorporated by reference, including the Statement of Work (Attachment A), Financial Management Reporting Requirements (Attachment B), and others related to data requirements, safety, and property.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work (SOW) outlines the requirements for the Sounder for Microwave-Based Applications (SMBA) instrument, which is a backbone passive microwave instrument for the National Oceanic and Atmospheric Administration (NOAA) and the science community. The SMBA instrument produces global atmospheric temperature and moisture profiles to support temperature and humidity soundings in cloud-covered and clear-sky conditions.

• Design, develop, fabricate, integrate, test, analyze, verify, deliver, and provide post-launch support through commissioning for the SMBA Instrument.

• Covers all SMBA Instrument builds, with specific call-outs for requirements applicable to the first flight unit or other specific units.

• Includes requirements for the instrument's interface with the spacecraft, including the development of interface control documents (ICD) and mechanical interface control documents (MICD).

• Requires delivery of numeric data in a digital format, not scanned.

• Effective Date: March 16, 2026

• Expiration Date: March 16, 2031

• Work is performed by the Contractor, with NASA Goddard Space Flight Center (GSFC) and NOAA as the Government.

• Management: Contractor must assign a point of contact, facilitate government insight, support weekly meetings, and manage subcontractors.

• Systems Engineering: Implement a systems engineering approach, manage requirements, technical performance metrics, and collaborate on interface control documents.

• Mission Assurance: Develop and maintain a comprehensive mission assurance program, including quality management systems and anomaly reporting.

• System Safety: Implement a system safety program and plan, including launch range safety requirements.

• Reliability: Implement a reliability program and conduct Failure Modes, Effects, and Criticality Analyses.

• Workmanship: Adhere to specific NASA and industry standards for electronic packaging, ESD control, printed circuit boards, and electrical/electronic parts.

• Fabrication and Assembly: Provide personnel, facilities, and equipment for fabrication and assembly, including a spare parts program and software development.

• Test Program: Conduct a test program meeting protoflight and acceptance levels, including various tests such as CPT, EMI/EMC, structural, dynamic, TVAC, and RFI testing.

• Delivery: Provide the flight instrument and necessary GSE, manage packaging, handling, storage, transportation, and support post-delivery activities including commissioning and sustaining engineering.

Form / Attachment / Pricing Sheet

This document, "Attachment F - Safety and Health Plan," is a required submission for the solicitation RFP 80GSFC26R0028.

• The Safety and Health Plan is to be submitted within 30 days of contract award.

Potential bidders must be aware of this requirement and prepare to develop and submit a Safety and Health Plan if awarded the contract. This plan is a critical component for contract execution and compliance.

Form / Attachment / Pricing Sheet

This document, "Attachment H - Requirements Statements List," supplements the Statement of Work (SOW) or Performance Work Statement (PWS) for Solicitation 80GSFC26R0028. It outlines specific agency-required procedures and protocols related to contracts and agreements.

• Counterintelligence Briefings (AUG 2025): Requires pre- and post-travel briefings for employees traveling to designated high-threat countries. Details are available via a NASA ECP link and contact information for the NASA CI/CT Office is provided.
• Foreign Travel by Contractor Employees on NASA Official Business (AUG 2025): Mandates obtaining country clearance through the Department of State's electronic Country Clearance (eCC) process. Requires coordination with the COR and FTC, submission of NASA Form (NF) 1908 at least 30 days prior to departure, and completion of specific training.
• Foreign Affairs Counter Threat E-Learning (eFACT): All employees traveling internationally on NASA business must complete this course. Certification is valid for six years.
• Foreign Affairs Counter Threat (FACT): This training is generally not required unless specifically included in the contract, but may be determined necessary by the DOS Chief of Mission Authority.
• Information Technology:
  • IT Purchase Authorization: All IT products/services must be approved via the OCIO's Commercial IT Request (CITR) Application. Purchases must be coordinated with and approved by the OCIO. NASA will own all software licenses/subscriptions and hardware.
  • Section 508 Conformance: All delivered Information and Communication Technology (ICT) must conform to Revised Section 508 of the Rehabilitation Act Standards.
• Records Management: Contractors must maintain all records created for Government use in accordance with Federal law and NASA policies. NASA-owned/Contractor-held records must be segregated. Mandatory NASA records management training is required for employees handling Federal Records.
• Use of Artificial Intelligence (AI) During Contract Performance: Contractors must disclose any intended use of AI technologies. The Government reserves the right to review, approve, or disapprove AI use. Subcontractors using AI must adhere to similar notification and disclosure requirements.

This attachment details critical compliance requirements for contractors, particularly concerning international travel, IT procurement, records management, and the use of AI. Bidders must understand and plan for these requirements to ensure successful contract performance. Specific deadlines and procedures for foreign travel and IT approvals are outlined.

Form / Attachment / Pricing Sheet

This document, "Attachment D - Organizational Conflicts of Interest Plan," is a required submission for the "RFP 80GSFC26R0028" opportunity. Bidders must complete and submit this plan as part of their proposal.

• The document outlines the requirement for an Organizational Conflicts of Interest (OCI) Plan.
• It is to be submitted with the proposal for RFP 80GSFC26R0028.

Bidders must prepare and submit an OCI Plan as part of their proposal to demonstrate compliance with regulations regarding organizational conflicts of interest. Failure to submit this plan may impact the evaluation or acceptability of the proposal.