Nepal Refugge Camp School supply donation

Quick Summary

The U.S. Embassy Kathmandu is soliciting offers for the procurement and delivery of school supplies for Nepal Refugee Camp School Supply Donations. This Combined Synopsis/Solicitation seeks a contractor to manage the entire supply chain, including procurement, storage, packaging, and delivery to 11 schools across various settlements in Nepal. The contract will be a firm-fixed price type. Offers are due by July 16, 2026.

Scope of Work

The selected contractor will be responsible for the comprehensive management of school supply donations. This includes:

• Procurement: Sourcing new, authentic school supplies that meet specified technical requirements.
• Storage & Packaging: Managing inventory and preparing supplies for distribution.
• Delivery: Executing eleven (11) distinct deliveries, ensuring supplies are equally divided and distributed to 11 designated schools. This involves all associated logistics, customs clearance, shipping, transportation, and management support functions.

Contract & Timeline

• Contract Type: Firm-Fixed Price Purchase Order/Contract.
• Period of Performance: Extends through December 31, 2026.
• Set-Aside: This acquisition is UNRESTRICTED, open to all eligible contractors.
• Offers Due: July 16, 2026, 11:15 AM UTC.
• Questions Due: July 16, 2026, 17:00 hrs local time.
• Published Date: May 28, 2026.

Submission & Evaluation

• Submission Method: Offers must be submitted exclusively via email to KTMContracts@state.gov. The email subject line must include the solicitation number and description.
• Questions: All questions and queries must be submitted by the deadline to acharyav@state.gov, with a copy to KTMContracts@state.gov.
• Award Basis: Award will be made to the lowest priced, acceptable, and responsible quoter.
• Evaluation Factors: Price, acceptability (compliance with specifications), and responsibility (adherence to FAR 9.1 requirements).

Eligibility & Notes

• Registration: All contractors must be registered in the System for Award Management (SAM) database prior to contract award.
• Details: The solicitation includes a detailed list of required school supplies with specifications and quantities, as well as specific delivery locations.
• Payment Terms: Payment will be NET 30 days after receipt and acceptance of items.
• Product Service Code: 7510 (Office Supplies).