NESA - Senior Executive Forum 01-26 (CT-01) Lodging Services
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Defense, specifically Washington Headquarters Services (WHS), is soliciting proposals for Lodging Services for the Senior Executive Forum 01-26 (CT-01) hosted by the Near East South Asia Center (NESA) for Strategic Studies. This is a Firm-Fixed Price (FFP) contract, 100% set aside for Small Businesses. Quotes are due by January 29, 2026, at 09:00 AM.
Scope of Work
The requirement is to provide accommodations for approximately 31 individuals (21 USG-funded, 10 self-pay) from February 6 - 14, 2026, with check-out on February 15, 2026. The lodging must be located within the Washington, D.C. Metropolitan area.
Key Requirements
- Location: Within 0.7 miles of a metro station, or shuttle service must be provided. Facilities must be ADA compliant.
- Amenities: Rooms must be of comparable size and type, include workspace, desk, drawers, free high-speed internet, refrigerator, microwave, and a secure safe.
- Food Services: A hot breakfast buffet must be included in the room rate. The hotel must accommodate dietary requirements, specifically excluding pork and alcohol, with chicken as a substitute for pork and proper labeling of pork products. An in-hotel full-service restaurant for breakfast, lunch, and dinner is required, along with three additional full-service restaurants within 0.5 miles walking distance.
- Group Facilities: A public area for group meetings of up to 10 participants and on-site laundry facilities are necessary.
- Special Conditions: The Government holds no financial liability for self-pay rooms, but the hotel must confirm availability and hold these rooms at a group rate until one week prior to arrival. NESA will provide detailed room lists. Specific terms for early check-in and late check-out will be part of the technical quote. The contract does not cover local/international calls, pay-per-view, mini-bar, room service, or alcoholic beverages.
Contract & Timeline
- Contract Type: Firm-Fixed Price (FFP)
- NAICS Code: 721110 - Hotels (except Casino Hotels) and Motels
- Estimated Value: USD 30,000,000.00
- Period of Performance: February 6 - 14, 2026 (check-out February 15, 2026)
- Set-Aside: Total Small Business Set-Aside (FAR 19.5)
- Offer Due Date: January 29, 2026, at 09:00 AM
- Published Date: January 26, 2026
Evaluation & Submission
Award will be made to the Offeror submitting the best value proposal that meets all contractual requirements. Evaluation factors include Technical Capability and Price. Quotes must meet presented characteristics to be deemed technically acceptable. Offerors must be registered in www.SAM.gov and agree to hold prices for 120 calendar days from the receipt date. Invoices are to be submitted electronically via Wide Area Workflow (WAWF).
Contact Information
- Primary Contact: Lionel Johnson (lionel.johnson2.ctr@mail.mil)
- Secondary Contact: Courtney Applewhite (courtney.s.applewhite.civ@mail.mil, 703-545-3582)
- COR: Susan Yang