New PPE Uniform Contract

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial products and services, issued as a Request for Quote (RFQ). The acquisition is for a "New PPE Uniform Contract" and is a 100% Total Small Business set-aside. The government is procuring laundry and weekly delivery/pickup services for uniforms for the Washington Aqueduct (WA).

• Provision of all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform laundry and weekly delivery and pickup of uniforms at WA.

• Services include rental uniforms and laundry service.

• Contractor must perform to the standards outlined in the contract and the Performance Work Schedule (PWS).

• Specific items include various types of shirts (High Visibility, Polo, FR), pants (Enhanced Visibility, Work, FR Cargo, FR Work), jackets (Work, FR Cotton, FR), FR Coveralls, Lab Coats, Entryway Safety Mats, Custom Logo Mats, Name Tags, and WA Logos.

• Contract Type: Firm Fixed Price (FFP)

• Solicitation Number: W912DR26QA0210001

• Solicitation Issue Date: 12 FEB 2026

• Offer Due Date: 06 MAR 2026, 11:00 AM EST

• NAICS Code: 812332 (Laundry and Drycleaning Services)

• Size Standard: $47,000,000.00

• Product Service Code (PSC): S209 (Housekeeping- Laundry/Drycleaning)

• Period of Performance: The base period appears to be from 09 Mar 2026 to 08 Mar 2027, with multiple option periods extending through 08 Mar 2031.

• Proposals must be submitted through the Procurement Integrated Enterprise Environment (PIEE) by the Offer Due Date.

• Evaluation Factors: Technical Requirements, Past Performance, and Price.

• Award will be made to the responsible offeror whose proposal conforms to the solicitation and offers the best value to the Government, using the lowest price technically acceptable approach.

• Proposals must be complete, reasonable, and demonstrate full conformance with technical specifications.

• All line items must be priced; partial pricing will be considered non-responsive.

• Offerors must have an active registration in the SAM database prior to award, during performance, and through final payment.

• 100% Total Small Business set-aside.

• NAICS Code: 812332

• Size Standard: $47,000,000.00

• The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-06.

• Questions regarding the solicitation must be emailed by February 19, 2026, 11:00 AM EST.

Statement of Work (SOW) / Performance Work Statement (PWS)

To furnish uniform and safety mat support for the Washington Aqueduct (WA), ensuring a sufficient supply of uniforms are available and ready to wear at all times for each employee. This includes providing laundry services, uniform replacement, and pick-up/delivery of uniforms and safety mats.

• Provide weekly delivery of rental uniforms and laundry services for Washington Aqueduct (WA) in the District of Columbia.

• Furnish uniforms and safety mats for up to 120 personnel, with an estimated 14% annual turnover rate.

• Specific uniform breakdowns include: Supervisor Sets, Electrical Supervisor Sets, Operations Sets, Facilities Maintenance Sets, Electrician Sets, Welder Sets, and Laboratory Sets.

• Provide laundry services including laundering, pressing, replacement, pick-up, and delivery of uniforms and safety mats.

• Perform on-site measurements for new employees and provide new uniforms within specified timeframes.

• Manage waste generated in accordance with applicable Federal and State laws and regulations, including recycling and hazardous waste management.

• Provide weekly delivery of rental entrance and safety mats, ensuring they are maintained in a clean and sanitary condition.

• Quality Control Program: Contractor must develop and maintain an effective QCP to identify, prevent, and ensure non-recurrence of defective services. This includes systematic inspection, discrepancy identification, corrective action, and root cause analysis.

• Performance Thresholds: Specific performance objectives are detailed in Technical Exhibit 1, with critical thresholds including zero deviation for initial uniform rental, issuance, measurements, fittings, and replacement, as well as specific deviation limits for laundering, pressing, and pick-up/delivery.

• Laundry Cleaning Standards: Laundry must be delivered clean and sanitary, free of visible dirt, debris, dampness, odors, mildew, and chemical residue, and be properly finished and packaged.

• Period of Performance: One (1) base year of 12 months and four (2) 12-month option years. Base Period: 8 July 2026 to 7 July 2027. Option Years extend through 7 July 2031.

• Place of Performance: Contractor's facility and pick-up and delivery service at Washington Aqueduct locations in Washington, DC.

• Contract Type: Firm Fixed Price Contract.

• Security Requirements: Applicable to all contract personnel, including training requirements, identification badges, and compliance with Force Protection Conditions (FPCON) and Random Antiterrorism Measures (RAMs).

• E-Verify Program: Compliance with FAR clause 52.222-54 for employment eligibility verification.

• Federal Holidays: Contractor must adjust pick-up and delivery schedules for specified Federal Holidays.

• Hours of Operation: Pick-up and delivery services every Thursday between 6:30 AM and 2:00 PM, or as coordinated with the COR.

• Berry Amendment: All uniforms must comply with DFARS clause 252.225-7012.

• Key Personnel: Manager and alternate manager are considered key personnel.

• Environmental Protection: Management of all waste generated in accordance with applicable laws and regulations.

• Applicable Publications: Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures listed in Part 7.

Solicitation / RFP / RFQ

This solicitation is for rental uniforms and laundry services for up to 120 personnel, including laundering, pressing, replacement, pick-up, and delivery. The estimated annual turnover rate for personnel is 14%.

• Provision of rental uniforms and associated laundry services.

• Services include laundering, pressing, replacement, pick-up, and delivery.

• Support for up to 120 male and female personnel.

• Contract Type: Fixed-Firm-Price (FFP).

• Period of Performance (POP): One (1) base year of 12 months, with four (4) one-year option periods. The POP begins from the date of award.

• Delivery and acceptance will occur at the Government facility in Washington, DC.

• Proposals must be submitted through the Procurement Integrated Enterprise Environment (PIEE).

• Proposal Submission Deadline: February 26, 2026, at 11:00 A.M. Eastern Standard Time (EST).

• Questions regarding the solicitation must be emailed by February 19, 2026, at 11:00 A.M. EST to Ayanah Savage (ayah.a.savage@usace.army.mil) and Vincent Gier (Vincent.J.Gier@usace.army.mil).

• Evaluation Factors: Proposals will be evaluated based on Technical Requirements, Past Performance, and Price.

• Award Basis: Award will be made to the lowest-price, technically acceptable offer.

• FAR 52.219-6, Notice of Total Small Business Set-Aside (NOV 2020) is applicable.

• Federal Acquisition Regulation (FAR) provision 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services, applies. An addendum to FAR 52.212-1 is attached on page 88.

• FAR clauses 52.212-4 and 52.212-5 are applicable.

• Numerous additional FAR clauses are incorporated by reference, including those related to subcontractor sales, reporting, small business, labor, foreign purchases, and minimum wages.

• This acquisition is not applicable to the Defense Priorities and Allocations System (DPAS).

• Interested parties are responsible for checking SAM.gov and piee.eb.mil periodically for updates. The Government will not issue paper copies.

Wage Determination

This document is a U.S. Department of Labor Wage Determination (No. 2015-4281, Revision No. 35) establishing minimum wage rates and fringe benefits for various occupations in the District of Columbia, Maryland (Charles, Prince George's counties), and Virginia (Alexandria, Arlington, Fairfax, Falls Church, Fauquier, Loudoun, Manassas, Manassas Park, Prince William, Stafford counties).

• Applicability: This wage determination applies to contracts covered by the Service Contract Act.
• Occupational Listings: Provides a comprehensive list of job titles with corresponding minimum hourly wage rates.
• Fringe Benefits: Indicates that fringe benefits are required and follow the occupational listing. Specifics on Health & Welfare benefits are provided, including rates for standard hours and under Executive Order 13706.
• Executive Orders: Notes the applicability of Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage), outlining requirements for contractors.
• Vacation and Holidays: Details paid vacation (based on years of service) and a minimum of eleven paid holidays per year.
• Hazardous Pay: Specifies an 8% differential for high-hazard work involving ordnance/explosives and a 4% differential for lower-hazard work with similar materials.
• Uniform Allowance: Outlines requirements for providing uniforms and reimbursement for cleaning/maintenance.
• Conformance Process: Describes the process for classifying and determining wage rates for occupations not listed in the determination.

This document is crucial for understanding the labor costs associated with performing services under a contract in the specified geographic areas. Bidders must ensure their proposed wages and benefits meet or exceed these minimums to comply with the Service Contract Act and relevant Executive Orders.

Amendment / Modification

This amendment modifies Solicitation W912DR26QA021, originally dated 12 Feb 2026.

Key changes include:

• Providing answers to received RFIs.

• Updating the Performance Work Statement (PWS).

• Extending the response due date from 26 Feb 2026 to 06 March 2026.

• The Performance Work Statement (PWS) has been updated. The previous version, "A.02 Uniform PWS 3 FEb 2026 (004)", has been deleted.

• A new document, "Uniform_Revised PWS 26 Feb 2026", has been added.

• A new document, "RFI Responses 2", has been added.

• The "Wage Determination" and "Combined Synopsis Solicitation" documents remain unchanged.

• The proposal response due date has been extended to 06 March 2026 at 11:00 AM EST.

All other terms and conditions of the original solicitation remain unchanged.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding a solicitation, offering clarifications on requirements, specifications, and submission details.

• Incumbency/Contract Information: Vendors are directed to check SAM.gov for past government contract award information regarding incumbency, award numbers, and previous contract prices.
• Laboratory Set Specifications: PWS 5.2.6 has been updated to include "Lab Sets - Each uniform Set shall include: Lab coats." Technical Exhibit 3 lists the specifications for these lab coats.
• Coverall Specifications: The specifications for FR Heavyweight Coverall and FR Lightweight Coverall have been updated. Refer to the revised PWS 5.2 (now FR Coverall (7-9oz), FR Coverall (4.4oz)) and Technical Exhibit 3 for Uniform Specifications.
• Entryway Floor Mats: Specifications for Entryway Floor Mats can be found in PWS 5.5.1, 5.5.2, and 5.5.3. Pictures have been added to Technical Exhibit 5.
• Pricing Sheet Instructions: The price list should include the price of each garment for each year. The quote sheet in the solicitation should reflect the yearly cost of each line item, using prices from the Price List and quantities from PWS sections 5.2 and 1.4.

These clarifications address ambiguities in the original solicitation, particularly concerning product specifications (lab coats, coveralls, floor mats) and pricing submission requirements. Vendors should review these responses to ensure their proposals accurately reflect the clarified requirements.