NEW SAP Colenta X-Ray PM and Repairs

Statement of Work (SOW) / Performance Work Statement (PWS)

This SOW outlines the requirements for an "on-site" maintenance agreement for Preventative Maintenance (PM), Repair, and Over & Above services for a Government-owned Colenta X-ray Film Processor, model M43IC, located at Fleet Readiness Center Southwest (FRCSW) in San Diego, CA.

• Preventative Maintenance (PM): Monthly services (up to 12 times/year) to be performed by a trained Field Service Technician (FST) in accordance with Original Equipment Manufacturer (OEM) specifications. This includes cleaning, inspection, adjustment, and replacement of consumable parts for the Colenta X-ray Film Processor. The government will provide necessary chemicals.

• Emergent Repair: Optional services to address equipment failures beyond routine PM. Requires a quote from the contractor and a contract modification. Repairs must be completed within 120 days of modification.

• Material: Optional CLIN for providing approved parts needed for repairs or maintenance.

• Over and Above: Optional services for work beyond normal requirements, as approved by the Contracting Officer.

• PM services are to be completed within one day (8 hours) each.

• All services must comply with OEM specifications and current commercial practices.

• A Field Service Report (FSR) must be provided after each PM service, detailing services performed, time spent, and recommended parts/services.

• Repairs must return the machine to fully operational status per OEM specifications.

• Period of Performance (PoP): One base year after contract award, with four one-year option periods for PM services. Optional Repair, Parts, and Over & Above CLINs have a 365-day PoP after contract modification.

• Place of Performance: FRCSW, Naval Air Station North Island (NASNI), San Diego, CA 92135-7058.

• Work Hours: Monday through Friday, 0600 to 1430, excluding Federal Holidays, unless otherwise coordinated with the Technical Point of Contact (TPOC).

• Personnel: Field Service Technician (FST) must be fully trained and knowledgeable of the equipment.

• Labor, Tools, Material: Contractor must provide all necessary labor, tools, and materials.

• Base Access: Contractor personnel require base access, involving coordination for SECNAV Form 5512/1, FRCSW Form 5512/5, and obtaining DBIDS cards and visitor badges.

• Cybersecurity: Requirement to achieve and maintain CMMC Level 1 or above if processing, storing, or transmitting Federal Contract Information (FCI).

• Warranty: Government requires the same warranty as commercial customers.

• Government Notification: Contractor must notify the Government when material is shipped, and the Government will notify the Contractor upon receipt. Contractor is responsible for return shipping of core exchanges, tools, etc.

• Authorization: No additional repairs or services beyond PM require verbal authorization or contract modification from the Procurement Contract Officer (PCO).

Solicitation / RFP / RFQ

This solicitation is for the procurement of services related to the maintenance, repair, and parts for a Government-owned Colenta IND-X 43i X-ray Film Processor, model no. M43IC. The contract includes a base year and multiple option years.

• Base Year:

  • Inspection and Preventative Maintenance (PM) for one (1) Colenta IND-X 43i X-ray Film Processor.
  • Emergent Repair services.
  • Material for repairs.
  • Over and Above Repairs.
  • Contract Data Requirements List (CDRL) - Not Separately Priced (NSP).

• Option Years (I-IV): Similar services as the base year, with pricing to be negotiated at the time of option exercise.

• Period of Performance:

  • Base Year: 01 June 2026 to 31 May 2027.
  • Option Year I: 01 June 2027 to 31 May 2028.
  • Option Year II: 01 June 2028 to 31 May 2029.
  • Option Year III: 01 June 2029 to 31 May 2030.
  • Option Year IV: 01 June 2030 to 31 May 2031.

• Pricing Arrangement: Firm Fixed Price for all line items.

• Offer Due Date: 27 May 2026, 04:00 PM Local Time.

• Evaluation Basis: Lowest-price, technically acceptable (LPTA).

• Technical Acceptability: Quotes must demonstrate compliance with all terms and conditions, and salient characteristics identified in the Statement of Work.

• Discussions: The Government intends to award without discussions but reserves the right to conduct them.

• The solicitation is a Total Small Business Set-Aside.

• Points of Contact:

  • Contract Specialist: Sean Quigley (sean.s.quigley.civ@us.navy.mil)
  • Contracting Officer: Amanda Taylor (amanda.j.taylor80.civ@us.navy.mil)
  • Technical Point of Contact (TPOC): Frank L. LaFalce (frank.c.lafalce.civ@us.navy.mil)

• Inspection and Acceptance: Locations are at FLEET READINESS CENTER SOUTHWEST, SAN DIEGO, CA.

• Payment: Electronic invoicing via Wide Area WorkFlow (WAWF) is required.

• Attachments:

  • CDRL - Colenta Xray PM and Repair v2 signed (Exhibit A)
  • SOW - Colenta Xray PM and Repair 2026 v2 (Attachment 01)

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the requirements for the "Colenta X-ray Preventative Maintenance and Repair" service at FRCSW, Building 250.

• The Field Service Technician (FST) will perform Preventative Maintenance (PM) on Colenta X-ray equipment.

• Upon completion of PM, the FST will provide a Field Service Report (FSR) detailing the work performed, location, date, time spent, and recommended parts or services for future maintenance.

• If the equipment requires service beyond standard PM, the FST must detail these discrepancies in the FSR and notify the Technical Point of Contact (TPOC) via email.

• The FST must also provide a quote for any additional parts and labor required for these extra services.

• If the Contractor identifies discrepancies or needs additional parts/services not listed in the SOW, they must notify the TPOC and Contracting Officer via email and submit an FSR with a quote for the additional work.

• The service is to be performed at FRCSW, Building 250.

• The FSR is a required deliverable (DD Form 1423).

• The FSR must include specific details as outlined in Section 4.1.11.

• Any additional services beyond PM are optional and require contract modification.

• Communication regarding discrepancies and additional services must be via email to the TPOC and Contracting Officer.