Next Gen High Pressure Cold Spray System

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding Solicitation # FA813226Q0029 for the Next Gen High-Pressure Cold Spray System.

• Existing Assets: The existing spray booth (walls, doors, ceiling) and dust collector are to be reused, though modifications for gas supply, electrical, spark arrestor, and venting may be required. The spray area interior footprint is 12' x 13'.
• Non-slip Surfaces: Non-slip surfaces are only required on contractor-installed equipment where operators need to step up, not within the facility itself.
• Helium Supply: Vendors are NOT responsible for supplying a Helium Supply System but ARE responsible for installing high-pressure tubing from the existing supply to the new equipment.
• Nitrogen Supply System: An automatic system with configurable set points is required. The supply system will be located outside the building, and this will be the only booth utilizing it. The liquid nitrogen tank volume should support truck deliveries every 4-6 weeks.
• Foundation: The existing foundation is a parking lot; nothing needs to be moved from it.
• Dust Collection: The existing model SME-0 Sulzer Metco SMEOVAL 36 will be modified with a spark arrestor and venting; no new system is required.

This Q&A clarifies several SOW paragraphs, including requirements for existing assets, equipment modifications, gas supply responsibilities, and system dimensions. Vendors should review these clarifications to ensure their proposals accurately reflect the government's needs and the existing site conditions.

Amendment / Modification

This amendment (01) to Solicitation # FA813226Q0029 highlights changes in blue.

• The document is an amendment to the original solicitation for the "Next Gen High Pressure Cold Spray System".

• It references changes to pages 1 and 2, with all changes highlighted in blue.

• It clarifies that substitute/equal items are not permitted for this solicitation and will not be eligible for award.

• It provides updated information regarding the Site Visit date and notification deadline.

• It specifies that quotes must be for the complete system as detailed in the Statement of Work (SOW).

• It reiterates that offers must be registered in SAM.gov prior to quoting.

• It clarifies shipping information (FOB Destination only).

• It provides updated information on payment terms and invoice submission.

• It references specific FAR, DFARS, and DAFFARS clauses and provisions.

• It amends Section 52.212-1 "Instructions to Offerors - Commercial Items" and 52.212-2 "Evaluation - Commercial Items".

• Key changes include clarification on Brand Name requirements, shipping, and evaluation criteria (price-only competition).

• A note indicates that installation may be delayed for up to 18 months due to coordination with Tinker AFB Civil Engineering.

• The Site Visit notification deadline has been updated to Monday, April 27th by Noon/12:00 PM CDT.

• Quotes are due by May 22nd, 2026, by 12:00 PM (Noon) Central Daylight Time.

• Offers must be good for no less than 90 days after the quote submission date.

• The evaluation factor remains price-only, with award to the responsible Offeror with the lowest total evaluated price (TEP) whose offer conforms to all solicitation requirements, including Brand Name components.

Forms / Attachments / Pricing Sheets

This document lists contract clauses that are incorporated by reference into the solicitation FA813226Q0029. It serves as a reference for bidders to understand the legal and regulatory requirements that will govern any resulting contract.

• Clause Number: Unique identifier for each clause.
• Clause Title: A brief description of the clause's subject matter.
• Year/Dev No: The year the clause was established or last revised, and any deviation numbers.
• Section: The section of the contract where the clause is located (e.g., SEC I, SEC K, SEC L, SEC G).
• Full Text Clauses: Some clauses are provided in full text for clarity, such as "Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services-Representation."

Bidders must review these clauses to understand their obligations and the terms of the potential contract. Key areas covered include:

• Requirements relating to compensation and representation.
• Prohibitions on certain procurements (e.g., Xinjiang Uyghur Autonomous Region, covered defense telecommunications equipment).
• Small business concerns and subcontracting limitations.
• Payment instructions and electronic invoicing (Wide Area WorkFlow).
• Tax on certain foreign procurements.
• Requirements for system for award management registration.
• Prohibition of Hexavalent Chromium.
• Buy American and Balance of Payments Program.
• Utilization of Indian Organizations and Native Hawaiian Small Business Concerns.
• Electronic submission of payment requests.
• Transportation of supplies by sea.
• Limitations on subcontracting.

Understanding these clauses is critical for preparing a compliant proposal and for assessing the overall requirements and risks associated with the opportunity.

Form / Attachment / Pricing Sheet

This document is a Sole Source (Including Brand Name) Justification for the acquisition of a Next Gen High-Pressure Cold Spray System. It outlines the rationale for procuring this specific system on a sole-source basis.

• Contracting Activity: Department of the Air Force, Air Force Materiel Command, Maintenance Contracting Branch, Tinker AFB, OK.
• Program/Project: Next Gen High-Pressure Cold Spray System.
• Authority: FAR 12.201-1, Simplified Procedures (41 U.S.C. 1901).
• Justification: The document details why a sole-source acquisition is necessary, focusing on the unique capabilities of specific commercial-off-the-shelf (COTS) items, including the Impact Innovation EvoCSII cold spray machine, FANUC M-710iC/50 industrial robot, Oseir HiWatch HR2 spray sensor, and ReliaCoat ICP-8 in situ sensor.
• Requirements: The system needs to industrialize cold spray repair technology for engine sustainability, utilize Helium and Nitrogen carrier gas, achieve high applicator temperatures, and include safety features like an Argon fire suppression system and blast handling systems. It also requires sensors for measuring stress, particle speed, and density.
• Market Research: Market research was conducted via internet searches and contacting known sources. The Air Force is not limiting competition but rather the award to a specific brand name based on this research.
• Fair and Reasonable Cost: The Contracting Officer will ensure prices are fair and reasonable through price analysis, potentially requesting other than certified cost and pricing data and redacted invoices for comparison.

This document explains why the government is pursuing a sole-source acquisition for a specific cold spray system. Bidders interested in providing similar systems or components should review the detailed requirements and the justification for sole-sourcing to understand the government's specific needs and the limitations of other available equipment. It highlights the unique capabilities required, such as specific temperature ranges, gas utilization, and sensor technology, which may inform future competitive procurements or product development.

Form / Attachment / Pricing Sheet

This document is a "Quote Sheet" for Solicitation # FA813226Q0029, "Next Gen High Pressure Cold Spray System" at Tinker AFB, OK. It requires offerors to provide specific information and pricing for the requested system.

• Section 1 – Offeror Information: Requires Company Name, Address, CAGE Code and SAM UEI, Business Size, Web Page URL, Point of Contact, POC Phone #, and email address.
• Section 2 – Supplies and Price: Details the "NEXT GEN HIGH PRESSURE COLD SPRAY SYSTEM" and its components, including:
  • Impact Innovation EvoCSII Cold Spray Machine
  • Fanuc M-710iC/50 Industrial Robot
  • Nitrogen Supply System
  • Argon Fire Suppression System
  • HiWatch HR2 Particle Measurement System
  • ReliaCoat In-Situ Coating Property (ICP-8) Sensor
  • Dust Handler/Collector
  • High-Pressure Gas Plumbing
  • Ancillary Equipment
  • System Integration
  • Installation
  • Training Offerors must provide Quantity, Unit Price, and Total Price for CLIN 0001.
• Warranty Information: Offerors are requested to provide warranty information for all items.
• Payment Terms / Discount Terms: Space for specifying payment terms and any offered discounts.
• Delivery Time: Space for specifying delivery time after receipt of order.
• Installation Note: A note indicating that installation may be delayed up to 18 months due to coordination with Tinker AFB Civil Engineering.
• Section 3 – Certification of Response: Requires the Offeror's Representative's Name, Title, Signature, and Date to certify agreement to furnish and deliver items as specified.

This document is essential for potential bidders as it outlines the specific equipment and services required for the solicitation. Bidders must complete this quote sheet accurately, providing all requested company information and pricing details for the "Next Gen High Pressure Cold Spray System" and its associated components. It also specifies the required format for submission and certification.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items to award a Firm Fixed Price (FFP) contract for a Next Generation High Pressure Cold Spray System. The system is used for coatings, component repair, and additive manufacturing. This announcement constitutes the only solicitation.

• Procurement of a "Next Gen High Pressure Cold Spray System."

• The system must include four specific Brand Name components. Substitute/Equal items for these components are NOT permitted and will render the offer ineligible for award.

• Offers must conform to all stated terms, conditions, representations, and certifications.

• Product/Technical Information must be provided to enable evaluation against the solicitation and attachments.

• A completed Quote Sheet is required.

• Contract Type: Firm Fixed Price (FFP)

• Period of Performance: Not explicitly stated, but installation may be delayed up to 18 months.

• Estimated Value: Not stated.

• Evaluation Factor: Lowest total price.

• Quotes are due by: 15 May 2026, 12:00 PM (Noon) Central Daylight Time.

• Quotes must be good for at least 90 days.

• Offers must be submitted in Wide Area Workflow (WAWF).

• Shipping is FOB Destination only (Tinker AFB, OK 73145). Separate shipping charges will not be allowed.

• Payment Terms: Net 30 by default.

• This acquisition is a 100% Small Business Set-aside.

• NAICS Code: 334519 (Non-Manufacturing Rule applies).

• Offerors must be registered in the System for Award Management (SAM.gov) prior to quoting.

• A site visit is scheduled for Tuesday, April 28th, 2026, at 9:00 AM CDT. Interested vendors must notify Kylie McMichael via email by Thursday, April 23rd, to attend.

• Installation may be delayed for up to 18 months due to coordination with Tinker AFB Civil Engineering.

• Attachments include: Contract Clauses, Statement of Work (SOW), Brand Name Justification, and Quote Sheet.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work (SOW) details the minimum requirements for the procurement of the Impact Innovations Impact Spray System EvoCSII High Pressure Cold Spray System, a FANUC M710iC/50 industrial robot, HiWatch HR2, and ReliaCoat ICP-8 sensor. It also specifies requirements for a Nitrogen gas supply system, an argon fire suppression system, dust handler modification, high-pressure gas plumbing, and a booth camera.

• Core System: Procurement of the Impact Spray System EvoCSII, FANUC M710iC/50 robot, HiWatch HR2, and ReliaCoat ICP-8 sensor.

• Ancillary Systems: Includes specifications for a Nitrogen gas supply system, argon fire suppression system, dust handler modification, high-pressure gas plumbing, and a booth camera.

• General Requirements: Covers prototype equipment, measurement graduations, safety (including guarding, emergency stops, slip hazards, work envelope monitoring), environmental protection, energy conservation, lubrication data, instrument/panel marking, construction, and electrical systems.

• Model Specific Requirements: Details specific configurations and options for the EvoCSII, FANUC M710iC/50, ReliaCoat ICP-8, Nitrogen Supply System, HiWatch HR2, and Argon Fire Suppression System.

• Integration: Emphasizes system integration requirements, including safety interlocks and communication protocols (OPC-UA).

• Installation & Training: Outlines requirements for transportation, rigging, foundations, installation, and comprehensive training for operators and maintenance personnel.

• Gas Purity: Nitrogen gas must be 99.999% purity.

• Production Capacity: Nitrogen supply system must produce a minimum of 105 scfm.

• Pressure: Nitrogen supply must deliver 1500psig at the cold spray system inlet.

• Noise Level: Audible noise from equipment must not exceed 84 decibels (dB).

• Data: OPC-UA data tags (1000 per machine) and digital hour meter data are required.

Not explicitly stated in the provided sections, but implies installation at a Government facility (Tinker AFB mentioned for shipping).

• Safety: Compliance with OSHA, NFPA, ANSI, and other relevant standards is mandatory. Specific requirements for guarding, emergency stops, hazardous materials (PCB, lead, mercury, asbestos restrictions), and fire suppression are detailed.
• Networking & Security: Requires OPC-UA communication, Windows 11 OS, role-based permissions, and prohibits Bluetooth®. Wi-Fi usage must be FIPS 140-3 compliant.
• Documentation: Extensive documentation is required, including technical data, installation drawings, foundation drawings, POA&M, and safety certifications.
• Materials: Use of new, non-defective parts is required. Specific material requirements for construction and components are outlined.
• Training: Comprehensive operator and maintenance training is mandated.