NGA Police Vehicle Upfits

Amendment / Modification

• Replaced Attachment F (Contractor Questions and Answers) dated 04/30/2026 with a new version dated 05/06/2026.

• Extended the receipt of offers deadline from 05/07/2026 to 05/21/2026 at 1700 ET.

• Removed clause 52.219-8.

• Attachment F (Contractor Questions and Answers) has been updated.

• The submission deadline for offers has been changed.

• Clause 52.219-8 has been removed.

• The deadline for submitting offers has been extended to 05/21/2026 at 1700 ET.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding Solicitation HM047626R0029 Amd 0002, specifically concerning vehicle upfitting requirements.

• Vehicle Types: Vehicles will include SUVs (large and small) and full-size pickup trucks. The Springfield, VA location specifically requires two 2025 Ford Explorer Interceptors for upfitting, which may be Police Pursuit Vehicles (PPV).
• Emblems and Decals: Vendors will receive emblems from "Sign at Work" for installation; artwork will not be printed by the vendor.
• Vehicle Uplift Volume: The government estimates one to five vehicles requiring uplift per year. Historical data for the past five years is not available.
• Vehicle Platforms: Currently, no other vehicle platforms are expected beyond those mentioned.
• Past Performance: Relevant past performance under task/call orders is acceptable.
• Proposal Submission: The SF1449, Quote, and Clauses and Provisions should be included with the cover letter.
• CLINs: CLINs should be left blank on the SF1449 and priced at $0. The Base Ordering Agreement (BOA) will have a 5-year ordering period, with each order having its own performance period.
• Custom Components: Custom-created components are acceptable if they meet or exceed OEM standards. Vendors should list custom work as an alternative to OEM parts, clearly defining costs.
• Lighting Requirements: All lights should include red, blue, and white options. Light bars should have integrated takedown lights and rear amber directional lights. While 360-degree lighting is preferred, excessive lighting is not required. Specific lighting packages will depend on the vehicle model.
• Small Business Subcontracting Plan: The Small Business Utilization clause was included intentionally, despite the absence of a specific request for a subcontracting plan in the proposal instructions.

This Q&A document clarifies several aspects of the solicitation, including vehicle specifications, submission requirements, and performance expectations. Vendors should ensure their proposals address these clarifications, particularly regarding vehicle types, lighting, and past performance documentation. The PWS supersedes the Statement of Need for specific requirements.

Amendment / Modification

• Amendment 0001 incorporates Attachment F, which contains Contractor Questions and Answers.

• Attachment F (Contractor Questions and Answers) has been added.

• The table listing documents, exhibits, and other attachments has been revised to include Attachment F.

• All other terms and conditions remain unchanged.

• The Period of Performance remains 05/19/2026 to 05/18/2031.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding Attachments A and B, specifically concerning vehicle types for upfitting and emblem acquisition.

• Vehicle Specification: While Attachment A does not specify vehicle types for all builds, the PWS clarifies that the Springfield, VA location requires two 2025 Ford Explorer Interceptors for upfitting. The general answer indicates that vehicles will include SUVs (large and small) and full-size pickup trucks of various makes and models.
• Location-Specific Vehicles: In response to a question about whether all locations would use Ford Explorer Interceptors, it was clarified that either location may have operations and tactical response vehicles to be upfitted, suggesting potential variations.
• NGA Emblem Acquisition: For the NGA Emblem, vendors will coordinate with "Sign at Work" to obtain decals for vehicle upfits, rather than printing artwork themselves.

This Q&A clarifies vehicle types and the process for obtaining emblems, which may impact vendor understanding of the scope and requirements for vehicle upfitting.

Statement of Work (SOW) / Performance Work Statement (PWS)

To upfit two (2) 2025 Ford Explorer Interceptors for the National Geospatial-Intelligence Agency (NGA) Office of Force Protection East.

This PWS details the specific upfit requirements for the two vehicles, including:

• Vehicle Identification: NGA Police Emblems on the passenger and driver sides, rear hatch, and roof numbering. Vendor to use "Signs at Work" for emblems.

• Lighting:

  • Headlight/taillight flashers with integrated lights, plug-in connectors, single flash pattern, high beam override, and shutdown protection. Durable, non-corrosive ABS plastic housing.
  • Two outliner perimeter red and blue lights (mounted under driver/passenger side doors above steps) with aluminum housing, sealed to prevent water ingress. Available in multiple colors and 10 flash patterns, with dim/steady burn override. IP67 rated, 12VDC, temperature range -40°F to 170°F, 55" jacketed cable, RoHS IP67 rated, 5-year warranty.

• Audio/Visual Equipment:

  • Speaker Kit: Compact, low-profile design with (2) SOW speakers and 180 AWG wire connection, aluminum housing.
  • Excel siren with microphone.
  • Supervisor flex 2-piece multi-color 6 modules (RW/BW/RW - BW/RW/BW).

• Interior Upfits:

  • Wide body console.
  • Dual cup holder.
  • Upper arm rest structure.
  • Faceplate for Harris radio.
  • Installation of customer-supplied Police radio equipment.
  • Half Cage for Prisoner Transport.

• Ancillary Items:

  • Black Rubber Floor Mats.
  • Light synchronizer system.
  • Inventory management system with pull-out drawers in the trunk area (without obstructing spare tire access).
  • 20% Ceramic Window Tint on driver and passenger windows, and 35% sun visor tint for the front windshield.

• All wiring, switches, relays, and power fuse modules must be properly secured and mounted per industry standards.

• Wiring must be protected through a power fuse module under the hood, energized with "KEY ON" via a solenoid.

• All leads from the main power point must be fused using an ATO/ATC bus 12-circuit, 30A/100A Max fuse block with screw terminals.

• Ring terminals and other circuit connections must be mechanically crimped with a ratcheting crimper and covered with 3:1 adhesive-lined black heat shrink.

• All circuits must have proper wiring gauge and circuit protection as recommended by the equipment manufacturer.

• Place of Performance: Springfield, VA.

• The document does not explicitly state the period of performance.

• Vendor must use "Signs at Work" for vehicle emblems.

• Customer-supplied Police radio equipment will be installed.

• Specific requirements for wiring installation, protection, and fusing are detailed.

Form / Attachment / Pricing Sheet

This document is Attachment E, a Past Performance Questionnaire. It is designed to collect feedback from offerors on the past performance of contractors. This information will be used by the government to evaluate how well a contractor performed on previous contracts.

• Information to be completed by OFFEROR: This section requires the contractor to provide details about the contract being reviewed, including Contractor Name, Contract Number, Contract Value, Award Date, Completion Date, Contract Type, and a Summary Description of the Contract. It also asks about classified work involvement.
• Information to be completed by EVALUATING ORGANIZATION: This section is for the organization evaluating the contractor's past performance. It includes fields for Name, Duty Title, Rank and Service, Organization, Phone, Email Address, FAX, and the Observed Months of Performance.
• Performance Ratings: The questionnaire provides a detailed rating scale (Neutral, Unacceptable, Marginal, Acceptable, Good, Outstanding) for various aspects of performance, including Personnel, Management Performance, and Technical Performance (Technical Approach and Quality Assurance). Specific questions are listed under each category for evaluators to rate.
• Comments Section: Includes spaces for detailed comments on strengths, weaknesses, and other remarks. It also asks if unsatisfactory performance was shared with the contractor and if the evaluating organization would use the contractor again.

Offerors must ensure these questionnaires are completed and returned to the specified points of contact (Kenneth Lehrmann and Janet Richards). The feedback provided in these questionnaires directly impacts the evaluation of a bidder's past performance, which is a critical factor in the selection process for this opportunity. Bidders should be aware of the specific areas of performance being assessed and ensure their past performance is well-documented and can be positively reflected in these questionnaires.

Form / Attachment / Pricing Sheet

This document is Attachment D, "Past Performance Information - Relevant Contract #:". It serves as a template for bidders to provide details about their relevant past contracts. This information is likely used by the government to assess a bidder's past performance as part of the overall evaluation criteria for the opportunity.

• Customer Name
• Contract Number
• Customer POC (Point of Contact)
• Contract Ceiling Award
• Period of Performance
• Type of Contract
• Background
• Relevant Services

Bidders must complete this form to detail their relevant past contract experience. This information will be crucial for the government's evaluation of past performance, which is often a significant factor in contract award decisions. Providing accurate and comprehensive information here is essential for a strong proposal.

Solicitation / RFP / RFQ

This document is a Request for Quote (RFQ) for the National Geospatial-Intelligence Agency (NGA) to establish up to three (3) Basic Ordering Agreements (BOAs) for NGA Police Vehicle Upfits. The BOAs will have a five-year ordering period from the date of award.

• The core requirement is for "NGA Police Vehicle Upfits" as detailed in the attached "Statement of Need" dated 04/01/2026 and the "Vehicle Upfit Performance Work Statement" (Attachment B).

• Specific upfitting details for 2023 Ford Explorer Interceptors are referenced, including VINs 1FM5K8AB3SGC66617 and 1FM5K8AB1SGC58452.

• The work falls under Product/Service Code J023 (MAINT/REPAIR/REBUILD OF EQUIPMENT-GROUND EFFECT VEHICLES, MOTOR VEHICLES, TRAILERS, AND CYCLES).

• The solicitation aims to award up to three (3) Basic Ordering Agreements (BOAs).

• The period of performance for the BOAs is five years from the date of award.

• The specific period of performance for the vehicle upfits themselves is 05/19/2026 to 08/18/2026 for each vehicle.

• Offer Due Date: 05/07/2026 at 1700 ET.

• Questions or concerns regarding the solicitation must be submitted no later than April 30, 2026, at 1:00 PM CST.

• Evaluation factors include Past Performance, Technical, and Price.

• The highest rated quote received will receive an order to fulfill the requirements.

• The acquisition is set aside as "UNRESTRICTED."

• NAICS Code: 811121, Size Standard: $9 Million.

• The solicitation incorporates by reference FAR 52.212-1, 52.212-3, and 52.212-5.

• Key attachments include: Statement of Need (A), Performance Work Statement (B), Instructions to Offerors (C), Past Performance Information (D, E).

• Payment instructions are detailed, referencing DFARS PGI 204.7108 and the Invoice Processing Platform (IPP).

• Contractors are required to participate in the Dormant Account Review (DAR-Q) process and register points of contact on the NRO ARC website.

Form / Attachment / Pricing Sheet

This document, "Attachment A - Statement of Need Vehicles," details the specific requirements for outfitting police vehicles for the Office of Force Protection (SIP). It outlines the necessary equipment and modifications for three primary divisions: Canine, Tactical Response, and Operations.

• East Operations Vehicles: Specifies requirements for headlight/taillight flashers, perimeter lights, speaker kits, consoles, rifle racks, prisoner transport cages, and wiring/power modules.
• Tactical Response Team Vehicles: Details requirements for various lighting systems (headlight/taillight flashers, front/side/rear facing lights, light bars), speaker kits, consoles, rifle racks, truck vaults, winches, roof racks, and running boards. Specifics for K9 transport systems, including cages, temperature sensors, and remote pagers, are also included.
• Operations Vehicles (West Requirements): Lists requirements for headlight/taillight/fog light flashers, lighting systems, speaker kits, consoles, rifle racks, truck vaults, and running boards.
• General Requirements: Includes specifications for materials (e.g., ABS plastic, aluminum housing), durability (e.g., IP67 rating), power, and installation standards.

This document is crucial for bidders as it defines the exact specifications and components required for vehicle upfits. Understanding these detailed requirements is essential for accurately preparing proposals, estimating costs, and ensuring compliance with the government's needs for specialized police vehicles.

Solicitation / RFP / RFQ

This document outlines the instructions for preparing and submitting proposals for up to three Basic Ordering Agreements (BOAs). The government is procuring Automotive Body, Paint, and Interior Repair and Maintenance services. Awards will be made to the highest-rated vendors based on a Best Value determination considering Technical, Past Performance, and Price factors.

• Proposals must be clear, concise, and provide factual, verifiable information demonstrating understanding of the acquisition goals and requirements.

• Offerors must indicate if they can perform work at both Springfield, VA and St. Louis, MO.

• The contract type is intended to be Basic Ordering Agreements (BOAs).

• The proposal acceptance period must be stated as not less than one hundred twenty (120) calendar days from the proposal due date or actual submittal.

• Proposals must be submitted in separate volumes as defined in Table 4-1 (Cover Letter, Technical, Past Performance, Price Quote).

• All volumes must be UNCLASSIFIED and properly marked.

• Questions must be submitted via email to the Contracting Officer/Specialist no later than April 30th, 2026, 1 PM Central Time.

• Proposals are due by the date referenced on the SF 1449.

• Evaluation will be based on Past Performance, Technical/Management, and Price.

• Past Performance is the most important factor, followed by Technical/Management, and then Price.

• Technical/Management is a Yes/No factor; performing at both locations is evaluated more favorably.

• Price will be evaluated for completeness and reasonableness.

• NAICS Code: 811121 (Automotive Body, Paint, and Interior Repair and Maintenance).

• Offerors must have an active System for Award Management (SAM.gov) registration to be considered responsible.

• Page limitations apply to specific volumes and must be adhered to.

• Past performance information should focus on recent (within 3-5 years) and relevant contracts for vehicle upfit services for military, government, or police departments.

• Past Performance Questionnaires (PPQ) must be completed and submitted by the offeror or the identified POC.