NIH Scientific Initiatives Project Management Support Contract

Form / Attachment / Pricing Sheet

This document is a "Vendor Questionnaire for Sources Sought" related to the "NIH Scientific Initiatives Project Management Support Contract" (Contract Number: 75N98026R00096). It is designed to gather information from potential vendors regarding their capabilities and experience relevant to this contract.

The questionnaire asks vendors to describe their qualifications in the following areas:

• Scientific & Program Management Experience (specifically with large, multi-stakeholder biomedical or public health initiatives, including NIH experience).
• Cross Institute Coordination & Stakeholder Engagement (approach to coordination, communication, and facilitation across multidisciplinary teams).
• Data Science, Analytics, and Dashboarding Capabilities (data analysis, integration, dashboard development, visualization, and experience with NIH systems or comparable research data environments).
• Staffing Qualifications & Specialized Expertise (ability to provide qualified personnel for roles such as Project Managers, Assistant PMs, Business Operations Specialists, and Subject Matter Experts, including recruiting and retention strategies).
• Project Management Tools, Methods & Quality Assurance (approach to project management, including tools, performance monitoring, quality control, and risk management).

This questionnaire is crucial for potential bidders to understand the specific areas of expertise and experience the government is seeking for the Project Management Support Contract. Responses will help vendors assess their suitability for the opportunity and inform the government about market capabilities. It is a key tool for vendors to demonstrate their qualifications and for the government to refine its acquisition strategy.

Statement of Work (SOW) / Performance Work Statement (PWS)

The National Institutes of Health (NIH) requires specialized, highly skilled, and experienced scientific research initiative support for the Office of the Director (OD) and its high-priority areas. This support is intended to aid mission-focused research programs, including NIH-wide projects, bringing specialized expertise onboard for new initiatives, managing existing programs, and guiding programs to completion.

The Contractor shall furnish all necessary services, qualified personnel, material, equipment, and facilities not otherwise provided by the Government. The support includes expert-level research program management, project planning, and coordination services. Key areas of support include:

• Scientific and technical expertise
• NIH funding activity support
• Performance management and analytics
• Research project planning, development, and evaluation
• Resource and risk management
• Scientific meeting planning
• Tracking and monitoring
• Coordination activities
• Preparation of various documents (agendas, minutes, speeches, research papers, etc.)
• Development of 508-compliant materials

The Contractor will support several specific projects:

1. Autism Data Science Initiative (ADSI): Providing scientific research program management, awardee management, coordination, and analysis support for this initiative focused on understanding autism spectrum disorder. This includes meeting coordination, stakeholder engagement, and progress tracking.
2. Project Management Support for Data Coordination: Supporting the NIH Director's Data Collaboration meeting series and the Strategic Biomedical Data Assets (SBDA) Working Group, focusing on data collaboration and management.
3. Scientific Project Management Support for the Communities Advancing Research (CARE) for Health™ Network: Providing project management, administrative, and research mechanism support for this primary care-focused clinical research infrastructure initiative.
4. Project Management Support for the NIH IMOD Senior Scientific Advisor (including MAHA Initiative): Providing expert scientific project management, coordination, and analysis support for initiatives examining factors influencing chronic diseases.
5. Scientific Project Management and Data Scientist Support for the Office of Research on Women's Health (ORWH): Supporting ORWH's priority initiatives, including areas like Innovation and Women's Health, Sex as a Biological Variable (SABV), Menopause and Midlife Women's Health, and Chronic Diseases affecting Women. This includes data analysis and coordination.
6. Scientific Project Management Support for the NIH Replication and Reproducibility Initiative: Supporting NIH's effort to strengthen replication and reproducibility across funded research.
7. General Project Management Support for NIH ICOs: Providing additional support for agency objectives and evolving public health initiatives.
8. Optional Task: Future NIH & HHS Initiatives.

• Period of Performance: Anticipated 12-month base period (July 27, 2026 – July 26, 2027) with two 12-month option periods, totaling up to 36 months.

• Place of Performance: National Institutes of Health, Immediate Office of the Director, Bethesda, MD (specific locations provided), with the possibility of contractor facility work.

• Suggested Labor Categories: Project Manager, Assistant Project Manager, Business Operations Specialist, Subject Matter Expert.

• Qualifications: Require strong analytical, organizational, and interpersonal skills, with specific experience in project management, stakeholder engagement, and preparing executive-level briefing materials. Experience with NIH programs and operations is highly desirable.

• Possible Deliverables: Status and Financial Reports, Financial Reports, Meeting Minutes, and other initiative-specific deliverables.

• Specific Deliverables: Monthly status reports (including schedule, tracking, updates, financial report), and as-needed meeting minutes and initiative-specific artifacts (e.g., charters, project plans, action trackers).