NIST Boulder Sitewide Exterior Lighting Inspection and Repair

Form / Attachment / Pricing Sheet

This document outlines the general instructions and requirements for contractors performing work at the National Institute of Standards and Technology (NIST) Boulder Campus. It covers various aspects of site operations, safety, security, and project procedures that contractors must adhere to. While not a specific form or pricing sheet, it serves as a critical attachment detailing site-specific regulations and expectations.

• General Site Operations: Hours of operation, visitor center check-in, employee identification requirements, and procedures for after-hours work.
• Security: National Terrorism Advisory System (NTAS) levels, contractor security points of contact, personal security, employee identification (badges), and delivery procedures.
• Safety: Compliance with OSHA standards, development and submission of a Site-Specific Safety Plan, emergency response procedures, and adherence to various codes and regulations (CFR, NFPA, IBC, etc.).
• Project Procedures: Requirements for project scheduling, submittals, Requests for Information (RFIs), permits (Roof Access, Hot Work, Excavation, etc.), site maintenance, and advance notice for potentially disruptive activities.
• Environmental Compliance: Storm water protection, waste disposal, and handling of asbestos-containing materials (ACM).

This document is crucial for bidders to understand the operational environment, safety protocols, security clearances, and procedural requirements at the NIST Boulder Campus. Adherence to these guidelines is mandatory for successful contract performance. Bidders should carefully review these requirements to assess their ability to comply and to factor associated costs and efforts into their proposals. Key deadlines for submittals and notifications (e.g., 10 working days for advance notice, 48 hours for permits) are critical for project planning.

Solicitation / RFP / RFQ

This document is a solicitation for commercial items, specifically for Sitewide Exterior Lighting Inspection and Repair Services at the National Institute of Standards and Technology (NIST) Boulder Campus and Fort Collins Radio Station. The services include monthly site audits, troubleshooting, and repair of exterior lighting.

• Monthly Audits: Comprehensive audits of all exterior lighting fixtures at the NIST Boulder Campus, including inspection during darkness to verify operational status, identify non-functioning or flickering lights, and document each fixture by its unique identification number. A report is required within five business days of the audit.

• Repair/Replacement Services: Provide labor, materials, and equipment for authorized repair and replacement of exterior lighting at the NIST Boulder Campus and Fort Collins Radio Station. All work requires prior written authorization from the Contracting Officer (CO) or Contracting Officer's Representative (COR).

• Specific Fixtures: Replacement light heads must meet minimum standards, including Cree Lighting Edge series or RAB Lighting ALED, or approved equivalents, with specified voltage compatibility, color temperature, DLC listing, lumen output, IP65 rating, UL listing, and compatible mounting configuration.

• Reporting: Compliance reports, repair reports, and unique light identification numbers are required.

• Hazardous Materials: Contractor must handle, store, transport, and dispose of hazardous materials in accordance with regulations.

• Contract Type: Firm-Fixed-Price (FFP).

• Period of Performance: One base year and four option years.

  • Base Year: 09/01/2026 - 08/31/2027
  • Option Year One: 09/01/2027 - 08/31/2028
  • Option Year Two: 09/01/2028 - 08/31/2029
  • Option Year Three: 09/01/2029 - 08/31/2030
  • Option Year Four: 09/01/2030 - 08/31/2031

• Estimated Value: Not explicitly stated, but NTE (Not-to-Exceed) amounts are provided for specific CLINs related to repair services.

• Offer Due Date: July 21, 2026, 5:00 PM MT.

• Evaluation Factors: Technical Approach, Schedule, Past Performance, and Price. Technical Approach and Schedule are weighted more heavily than Past Performance and Price.

• Proposal Submission: Requires Standard Form 1449, a Technical Approach plan (max 20 pages), a project schedule, Past Performance Questionnaire (PPQ), and a complete price proposal.

• Site Visit: Scheduled for July 07, 2026, 1:30 PM MT.

• Questions Due: July 09, 2026, 5:00 PM MT.

• This acquisition is set aside 100% for Small Business.

• NAICS Code: 238210

• Size Standard: $19M

• FAR 52.212-1, 52.212-2, and 52.212-5 clauses are incorporated by reference or attached.

• A detailed Statement of Work (SOW) is provided.

• Various attachments are referenced, including Site Exterior Lighting Map, NIST Boulder General Contractor Requirements, and Safety Plan Checklist.

Form / Attachment / Pricing Sheet

This document is a checklist outlining the minimum safety plan requirements for the "Site Exterior Lighting Audit and Repair" contract. It details specific OSHA regulations and NIST policies that must be addressed in the contractor's written safety plan. All checked items must be included and accepted by the government before work commences. A copy of this checklist with the location of required information in the safety plan must be returned.

• Compliance: Adherence to OSHA (29 CFR 1926 & 1910), USEPA, CDPH&E, NIST Boulder Laboratories Security Office, and other relevant agencies.
• Written Safety Plan Requirements: Must include Health, Safety, & Environmental Policy, Subcontractor Safety Management, Emergency Response Plan, Hazard Communications Policy, and Accident Investigation Policy.
• Scope-Specific Requirements: Addresses PPE & Life Safety, Fire Protection, Material Handling, Tools-Power & Hand, Welding/Cutting/Hot Work, Scaffolding & Ladders, Fall Protection, Excavation & Trenching, Electrical safety, Toxic & Hazardous Substances, Permit Required Confined Space, and Control of Hazardous Energy (Lockout/Tagout).
• Job Hazard Analysis (JHA): Required prior to work starting or permit issuance. Can be submitted sequentially for multi-task jobs.
• Site Specific Permits: Contractor must obtain Impairment, Hot Work, Roof, Excavation, Penetration, Storm water Protection, and Energized Electric Work permits as needed.
• NIST 3-Strikes Policy: Details the disciplinary action for repeated safety violations.
• Lockout/Tagout Program Exchange: A form (Appendix 12.10.E) is provided for exchanging LOTO procedures between NIST and the outside employer before service/maintenance begins.

This checklist is critical for bidders to understand the comprehensive safety requirements and compliance obligations associated with the contract. It dictates the content and structure of the required safety plan and highlights specific permits and procedures that must be followed. Failure to address these requirements can prevent work from starting. Bidders must ensure their proposed safety plan fully covers all applicable items listed.

Form / Attachment / Pricing Sheet

This document is a map illustrating the exterior lighting locations at the National Institute of Standards and Technology (NIST) Boulder, Colorado campus. It serves as a visual reference for the placement of lighting infrastructure.

• Legend: Defines symbols for main electrical feeds, CCTV and telephone lines, fiber optic cables, and electrical manholes.
• Map: Depicts buildings (labeled BLDG. 1, BLDG. 2, etc.), roads (e.g., COMPTON ROAD, CURIE CIRCLE), and the locations of light poles.
• Notes: Emphasizes that the drawings represent locations to the best of the provider's knowledge and requests contact with OFPM for any discrepancies to help update the drawings.
• Title Block: Includes project information such as the organization (National Institute of Standards and Technology), location, and drawing details.

This map is crucial for bidders involved in any opportunity related to exterior lighting, electrical infrastructure, or site maintenance at the NIST Boulder campus. It provides essential spatial information regarding existing lighting and related utilities, which will inform site assessments, planning, and execution of any awarded contract.

Form / Attachment / Pricing Sheet

This document is a "Release of Claims" form required by the United States Department of Commerce, National Institute of Standards and Technology (NIST). It is to be completed by a contractor upon final payment after the completion of all work under a contract. The purpose is for the contractor to formally release the United States from any and all claims related to the contract.

• Contract Information: Fields for Contract Number and Date.
• Contractor Details: Sections for Contractor name, signature, printed name, title, and address (including street, city, state, and zip code).
• Entity Type: Checkboxes for Corporation, Partnership, Joint Venture, or Individual.
• Corporate Certification: A section to be completed only if the contractor is a corporation, requiring certification of the signatory's authority.
• Amount: A field to specify the sum of money due under the contract for which the release is granted.
• Exceptions: A space to list any exceptions to the release of claims.

This form is relevant to bidders as it indicates a requirement that will likely be part of the contract close-out process for any awarded opportunity. Bidders should be aware that upon completion of contract work and prior to final payment, they will be required to execute this release.

Form / Attachment / Pricing Sheet

This document is a Pre-Job Hazard Analysis (JHA) form intended for use by employees and work groups to identify and mitigate potential hazards before starting a task or when conditions change. It serves as a safety checklist and planning tool.

• Hazard Identification: Sections for Environmental, Ergonomic, Activity, and Personal Limitations/Hazards, with pre-populated common hazards.
• Permits Required: Checklists for Confined Space, Excavation, Hot Work, etc.
• PPE Requirements: Lists standard and additional Personal Protective Equipment.
• Task/Hazard/Control Table: A section to detail specific tasks, identified hazards, and the controls to be implemented.
• Signatures: Fields for employee/crew members, supervisor, and OFPM Safety Office.

While this is a safety form and not directly part of the solicitation's technical requirements or pricing, it indicates the government's emphasis on safety protocols. Bidders should note that adherence to safety procedures, as detailed in such forms, may be an implicit or explicit requirement in the performance of any awarded contract. It suggests that contractors will be expected to implement similar hazard analysis and safety measures.