NIST Preventative Maintenance Services for Komar Shredding Equipment
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The National Institute of Standards and Technology (NIST) is conducting market research via a Sources Sought Notice for Preventive Maintenance Services for its Komar industrial waste shredding equipment located in Gaithersburg, MD. This effort aims to identify qualified sources for a potential five-year agreement (one base, four option years) starting around October 1, 2026. Responses are due by June 29, 2026, 12:00 pm EST.
Purpose & Scope
NIST seeks to identify capable vendors for specialized, recurring preventive maintenance services for two specific Komar industrial waste shredders (serial numbers 3376 and 3535). This market research will inform NIST's acquisition strategy, potentially including a small business set-aside. The scope includes semi-annual preventive maintenance (inspection, lubrication, calibration, testing, cleaning, reporting), repair assessment, and adherence to strict safety and security requirements. Deliverables include a Contractor Employee Roster, Site-Specific Safety Plan, and Preventive Maintenance Service Reports.
Contract Details
- Opportunity Type: Sources Sought / Market Research
- Anticipated Period of Performance: One 12-month base period and four 12-month option periods (approx. October 1, 2026 - September 30, 2031).
- Place of Performance: NIST, Building 301, 100 Bureau Drive, Gaithersburg, MD 20899.
- Work Hours: Monday-Friday, 7:00 a.m. - 3:30 p.m. EST, excluding Federal holidays.
- Product Service Code (PSC): J039 (Maintenance, Repair, and Rebuilding of Equipment: Materials Handling Equipment)
- Proposed NAICS Code: 811310 (Commercial and Industrial Machinery and Equipment Repair and Maintenance)
Eligibility & Submission
- Set-Aside: Open to both small and large businesses; small business responses are specifically requested for market research purposes.
- Response Due Date: June 29, 2026, no later than 12:00 pm EST.
- Submission: Interested vendors should submit a capability statement (max 10 pages) electronically to Quante Redd (quante.redd@nist.gov). The statement should detail company information, business size, SAM.gov registration, experience with Komar or similar equipment, project examples, technician availability, ability to meet on-site requirements, and compliance capabilities. Vendors are also encouraged to provide recommendations on contract type, commercial practices, maintenance intervals, warranty terms, and known long-lead parts/OEM dependencies.
Additional Notes
This is a Sources Sought Notice for market research and acquisition planning only; it is not a request for quote, proposal, or invitation for bid. Responses are voluntary and will not be reimbursed. Responding to this notice is not a prerequisite for future solicitations.