NM BR AAO EL VADO HERON & EL VADO ROAD REHAB

Questions & Answers / Clarifications

This document provides responses to questions submitted by potential bidders regarding the NM BR AAO EL VADO HERON & EL VADO ROAD REHABILITATION opportunity.

• Reps & Certs: Information is provided by SAM.gov; no separate submission is required.
• Extensions: No extensions to the due date will be granted.
• Cover Letter: Page limitations do not apply to cover letters for this Part 14 sealed bid solicitation.
• SAM Registration: Proof of SAM registration is not required with the proposal submission.
• VETS 4212 Reporting: Offerors must provide the email confirmation of receipt for their VETS-4212 Report.
• Curb Replacement: Demolition of existing curb at Willow Creek boat ramp is required, but reconstruction is not. Refer to Sheet A-9 and D-4 for details.
• Grading/Slope: Contractor is not responsible for regrading the area along the Willow Creek boat ramp parking lot to establish a proper slope away from the lot. Improvements are limited to those shown in the advertised plans.
• Sidewalk: Deteriorated sidewalk outside the Visitor Center is not to be removed and replaced; construct improvements as shown in advertised plans.
• Curb Installation: Curb installation is not required for Option X; confirm intended pavement edge treatment.
• Ditch Reconditioning: Refer to FP-14 Section 303 for details on ditch reconditioning.
• Culvert: A culvert is not required at the Willow Creek boat ramp access road entrance.
• Reclamation Area: The small road section leading to a sign is limited to the main line of the Willow Creek Boat Ramp Access Road and should not be included in reclamation, grading, or paving costs.
• Water Supply for FDR: Refer to Section 105.02 of the SCRs for details on water sources for Full Depth Reclamation stabilization.
• Asphalt Additives: Lime is required as the antistrip agent; substitution with liquid antistrip is not allowed. Refer to FP-14 Section 302, SCR Section 302, and FP-14 Subsection 703.06 for details.
• Base Course: 1" minus commercial base course is acceptable. Refer to FP-14 Section 302, SCR Section 302, and FP-14 Subsection 703.06.
• Pay Factor Applicability: Hot Mix Asphalt is subject to pay factor adjustments. Refer to Sections 106 and 401 of the SCRs and FP-14.
• Site Visit Access: Contact Mark Schichtle at (802) 793-9419 for access to the site.
• Testing: All testing required by FP-14 and SCRs is required for this project.
• Asphalt Paving: All 3" asphalt will be placed in two lifts, regardless of aggregate size. Roughness pay adjustment will be in accordance with Section 401 of the SCRs and FP-14.

These clarifications address specific requirements and details, potentially impacting how bidders prepare their proposals and cost estimates. Bidders should carefully review all responses to ensure compliance with the clarified requirements.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the NM BR AAO EL VADO HERON & EL VADO ROAD REHABILITATION solicitation.

• Reps & Certs: Information is provided by SAM.gov; offerors do not need to resubmit.
• Page Limitations: For this sealed bid (Part 14), page limitations are not applicable.
• VETS 4212 Reporting: Offerors must submit the email confirmation of filing receipt.
• Curb Reconstruction: The existing curb at the Willow Creek boat ramp will not be reconstructed.
• Regrading/Erosion Control: Contractors are not responsible for regrading the sloped area at the Willow Creek boat ramp parking lot to establish a proper slope away from the lot; contractors should construct improvements as shown in the advertised plans.
• Sidewalk Replacement: The existing sidewalk outside the Visitor Center is not required to be removed and replaced.
• Culvert Requirement: A culvert is not required at the entrance to the Willow Creek boat ramp access road.
• Water Supply for FDR: Refer to Section 105.02 of the SCRs for clarification on water sources for Full Depth Reclamation.
• Asphalt Additives: Lime is required as the antistrip agent; substitution with a liquid antistrip additive is not permitted unless it meets specific requirements and is approved.
• Commercial Base Course: Refer to FP-14 Section 302, SCR Section 302, and FP-14 Subsection 703.06 for information on 1" minus commercial base course acceptability.
• Hot Mix Asphalt Pay Factors: Pay factor adjustments for Hot Mix Asphalt are covered in Sections 106 and 401 of the SCRs and FP-14.
• Site Visit Access: To access the site, contact Mark Schichtle at (802) 793-9419.

These clarifications address specific requirements and details of the solicitation, potentially impacting how bidders prepare their proposals and understand the scope of work. No changes to due dates were granted.

Other / Unclassified

This document is a technical memo detailing the drainage analysis and design for the Lake Heron State Park Visitor Center parking lot. It addresses the need for additional analysis of existing culverts to determine if upsizing is required. The memo outlines the methodology, data sources (FHWA Hydraulic Toolbox, NOAA Atlas 14, OpenRoads Designer, FHWA HY-8), and findings of the analysis.

This document provides critical technical details regarding the existing drainage infrastructure at the Lake Heron State Park Visitor Center parking lot. It specifies the hydrology calculations, rainfall data used, and the analysis of two existing 12" culverts. The findings indicate that while the culverts are currently adequately sized, they are smaller than current recommendations. The document also identifies specific recommendations for culvert maintenance and potential improvements, such as cleaning culvert outlets and reconditioning ditches. This information is vital for any bidder to understand the current state of the drainage system, potential future needs, and any associated work that may be part of a larger rehabilitation project.

Other / Unclassified

This document is a Geotechnical Engineering Report prepared by Terracon Consultants, Inc. for the NM BR AOO El Vado, Heron & El Vado Road Rehabilitation project in Rio Arriba County, New Mexico. The report details the findings of a subsurface exploration, including 25 test borings, and provides recommendations for earthwork and pavement design.

This report is crucial for understanding the subsurface soil conditions, including pavement thickness, subgrade soil characteristics (classified as poor quality for roadway support), and groundwater conditions. It outlines recommended pavement sections, materials specifications, and earthwork procedures, including site preparation, excavation, subgrade preparation, and compaction requirements. Bidders can use this information to assess the feasibility and potential challenges related to the project's foundation and pavement construction, informing their bidding strategy and resource allocation.

Solicitation / RFP / RFQ

This solicitation is for the "HERON & EL VADO ROAD REHABILITATION" project, identified by Solicitation Number 6982AF25B000003. The project involves roadway and parking rehabilitation, including full depth reclamation, asphalt concrete pavement, culvert work, concrete sidewalk and curb installation, ADA accessibility improvements, signage, and pavement markings. The project is located in El Vado and Heron Lake State Parks in Rio Arriba County, New Mexico.

• Full depth reclamation (FDR) of approximately 5.23 miles of asphalt roadway.

• Paving of an existing gravel parking lot.

• Installation of new concrete sidewalks and curbs.

• Implementation of ADA accessibility features.

• Installation of signage and pavement markings.

• Cleaning of culverts and minor drainage improvements.

• Schedule A covers 4.61 miles of roadway rehabilitation.

• Option X covers an additional 0.62 miles of roadway rehabilitation.

• The contract type is a Firm Fixed Price.

• The period of performance is 10 calendar days to commence work after notice to proceed, with completion within a negotiable period (mandatory period is 10 calendar days after award notice to proceed).

• The estimated project price range is between $5,000,000 and $10,000,000.

• Electronic bids will NOT be accepted. Printed copies of bids must be submitted.

• Bid Opening Date: See Page A-1, Item 13A (specific date not provided in this summary, but likely 12/12/2025 based on other document references).

• Technical questions deadline: December 9, 2025, 4:00 PM.

• Proposals must be submitted by 2:00 PM local time on the due date.

• Award will be made to the lowest responsible bidder conforming to the solicitation.

• Evaluation of options will be by adding the total price for all options to the total price for Schedule A.

• This is a SMALL BUSINESS SET-ASIDE solicitation.

• NAICS Code: 237310 (Highway, Street & Bridge Construction).

• Small business size standard: $45 million in average annual gross receipts for the past 5 years.

• Bidders must be registered in the System for Award Management (SAM) prior to bid submission.

• Bid bonds are required and must be originals with original signatures and corporate seals.

• Contractors must use the "Masterworks" web-based system for daily reports and measurement notes.

• Specific requirements for "Partnering" are outlined, participation is voluntary.

• Buy American Act and Hazardous Materials provisions apply.

• Hazardous Materials Identification and Safety Data (MSDS) must be submitted prior to award.

• Biobased Products and Sustainable Products and Services requirements apply.

• Construction Wage Rate Requirements are applicable.

• Appendix A contains an Action Plan for Wildfire Mitigation and Evacuation for Heron and El Vado Lakes State Parks.

Form / Attachment / Pricing Sheet

This document contains the "Index to Sheets" for the "NM BR AAO EL VADO HERON & EL VADO ROAD REHABILITATION" project. It serves as a table of contents, outlining all the individual drawing sheets included in the project's plan set.

• Sheet Number (e.g., A1, B4, C11, D1, T2, Z1)
• Sheet Description (e.g., Title Sheet, Summary of Quantities, Plan and Profile, Typical Section, Detail)

This index is crucial for bidders to navigate and understand the full scope of the project documentation. It helps in locating specific information related to the rehabilitation of roads and parking areas within El Vado and Heron Lake State Parks, including details on quantities, typical construction methods, specific site plans, and various technical details.