NMJRO Janitorial Service

Questions & Answers / Clarifications

This document provides answers to vendor questions regarding the Janitorial Services opportunity.

• Previous/Current Contract Amount: The previous awarded contract amount and the current contract amount are both $54,873.08.
• Estimated Total Value (8 Months): The government estimates the total value for eight (8) months (base and option periods) to be between $73,700.00 and $74,700.00.
• Estimated Value (3-Month Base Period): The government anticipates the total value for a three (3) month base period only to be between $27,600.00 and $28,000.00.
• Quotation Submission: Email quotations to michael.bonds@fema.dhs.gov.
• Incumbent Contractor: Eco-Friendly Cleaning Specialist LLC.
• Current Contract Number: 70FBR625P00000029.
• Total Award Amount & Period (Most Recent): $54,873.08 for a 3-month period.

This Q&A document clarifies contract values, submission methods, and incumbent information. Bidders should note these details when preparing their proposals.

Solicitation / RFP / RFQ

This document is a combined synopsis/solicitation for janitorial services to support the New Mexico Joint Recovery Office (NMJRO) in Santa Fe, NM. The Federal Emergency Management Agency (FEMA) intends to award a firm-fixed-price purchase order.

• Janitorial services for the NMJRO facility located at 1712 St. Michaels Dr., Santa Fe, NM. The building area is 94,829 sq. ft.

• The contract will include a base period and option periods.

• Wage determination: 2015-5449; Revision 27; Date of revision: 12/03/2025.

• The estimated total value for eight (8) months (base period and all option periods) is between $73,700.00 and $74,700.00.

• The estimated total value for a three (3) month base period only is between $27,600.00 and $28,000.00.

• The contract includes FAR 52.217-8 Option to Extend Services (maximum of six months).

• The total duration of the contract, including options, shall not exceed 8 months.

• Site Visit Request Deadline: April 3, 2026, 12:00 p.m. Central Time. Email requests to mark.macanas@fema.dhs.gov.

• Questions Deadline: April 3, 2026, 12:00 p.m. Central Time. Submit questions to michael.bonds@fema.dhs.gov.

• Answers to Questions: Posted no later than April 6, 2026, 12:00 p.m. Central Time.

• Quotations Due: April 10, 2026, 10:00 a.m. Central Time.

• Basis of Award: Award will be made to the acceptable offer representing the best value to FEMA, considering technical, prior experience, and price.

• Evaluation Factors: Price, Technical (equipment, supervision plan, quality control plan, supply management), and Prior Experience (three professional references).

• This effort is solicited as a Small Business set-aside.

• Preference is given to local firms within the declared counties of New Mexico (Lincoln, Dona Ana, Otero and Mescalero Reservation) in accordance with the Robert T. Stafford and Local Community Recovery Act of 2006.

• NAICS code: 561720 Janitorial.

• Small Business Size Standard: $22.0M.

• A 10 percent factor will be added to the price of offers not residing or primarily doing business in the disaster or emergency area.

• This announcement constitutes the only solicitation; a separate written solicitation will not be issued.

• Offerors must submit information supporting contractor assurance regarding financial resources and capability.

• Sensitive information handling requirements are detailed, including PII and SPII protocols.

• The contract incorporates numerous FAR clauses by reference.

Solicitation / RFP / RFQ

This document is a notification related to Solicitation Number 70FBR626Q00000006, specifically regarding the "Local Area Evaluation Preference" for offers that reside or primarily do business within declared disaster or emergency areas in New Mexico. It clarifies how this preference will be applied during the evaluation of offers for services under NAICS code 561720 (Janitorial).

• The document outlines the "Stafford Act – Local Area Evaluation Preference" which adds a 10 percent factor to the price of offers not from the disaster/emergency area.

• This factor is applied on a line-item basis or to any group of items.

• It details the tie-breaking procedure when a local business concern and a non-local business concern have equal evaluated offers.

• Offerors must provide evidence to affirm if their company resides or primarily does business in the disaster or emergency area.

• The document lists eight factors to consider when determining if an offeror resides or primarily does business in the set-aside area. These include physical office location, state licenses, past work record, contractual history with local subcontractors/suppliers, percentage of gross revenues from the area, number of local employees, membership in local organizations, and other supporting evidence.

• Deadline: Information to affirm local business status is due no later than 10:00 p.m. Central Time, 10 April 2026.

• This preference is specifically for offers related to the declared disaster or emergency area in New Mexico (Lincoln, Dona Ana, Otero and Mescalero Reservation).

• This is a notification to companies that do not appear to meet the local business criteria based on SAM.gov UEI registration.

• The Contracting Officer is Michael Bonds.

Statement of Work (SOW)

To outline the requirements for janitorial services at the New Mexico Joint Recovery Office (NMJRO) facility in Santa Fe, NM.

• Furnish all personnel, labor, tools, equipment, materials, consumables, and supervision for janitorial services.

• Stock and order supplies including paper towels, soap, toilet paper, and batteries for dispensers.

• Provide daily and weekly janitorial services to maintain a clean, neat, and professional appearance.

• Services include trash receptacle emptying, floor sweeping and vacuuming, bathroom cleaning and restocking, breakroom cleaning, and carpet stain removal.

• The facility does not have working water fountains and does not have a recycling program.

• Place of Performance: 1712 St. Michaels Drive, Santa Fe, New Mexico 87505.

• Facility Size: Approximately 94,829 square feet.

• Period of Performance: One (1) three-month Base Period, followed by one (1) three-month Option Period and one (1) two-month Option Period.

• Staffing: Two (2) staff members required Monday through Fridays, 8:00 am to 5:00 pm.

• Contractor Personnel: Must propose qualified personnel who can work independently. Must pass FEMA background/vetting process (U.S. Citizens or LPRs). Requires OPSEC Awareness Brief and Insider Threat Training. Background investigations (Tier 1, T2, or T4) are required based on risk designation and access to information systems.

• Employee Conduct: Must comply with government regulations, present a professional appearance, and not reflect discredit on the U.S. or DHS.

• Facility Access: Must comply with FEMA directives for identity verification and facility access. May be issued Facility Access Cards (FACs) or PIV cards. Escort required in critical infrastructure areas.

• Government Inspections: Weekly inspections will be conducted to review services and provide feedback.