NOI- Instrument Maintenance Service IncuCyte SX5 (Preventive Service Plan for serial # IC70052)
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The National Institutes of Health (NIH), National Institute of Allergy and Infectious Diseases (NIAID), Laboratory of Viral Diseases (LVD), has issued a Pre-Solicitation Notice of Intent to Sole Source for Instrument Maintenance Service for an IncuCyte SX5 (serial # IC70052). This non-competitive action aims to secure a Preventive Service Plan for the proprietary equipment. The intended sole source is Sartorius Corporation. This acquisition is not set aside for small businesses. Responses from interested parties are due by April 28, 2026, at 4:00 pm EST.
Scope of Work
The contract requires a Preventive Service Plan for the IncuCyte SX5 instrument, covering parts and service for one year. Key requirements include:
- One (1) Preventive Maintenance (PM) inspection by an OEM certified technician.
- Comprehensive coverage for repair, including OEM parts, labor, and travel expenses.
- Priority response for IncuCyte units under warranty requiring repair.
- Provision of software upgrades as released.
- Prompt response to all service requests, with repairs completed within 24 hours.
- Documentation of all service visits, including a listing of any new parts provided. The IncuCyte SX5 is located at the NIH campus in Bethesda, MD.
Contract & Timeline
- Contract Type: Non-competitive contract under FAR Part 12 (Commercial Items) and FAR Part 13 (Simplified Acquisition Procedures).
- Period of Performance: 12 months, from May 1, 2026, through April 30, 2027.
- Place of Performance: National Institutes of Health, NIAID/LVD, Building 33 Room 3W20, 33 North Drive, Bethesda, MD 20892.
- NAICS Code: 811210 Electronic and Precision Equipment Repair and Maintenance.
- Set-Aside: Not set aside.
- Response Due: April 28, 2026, at 4:00 pm EST.
- Published: April 22, 2026.
Justification & Submission
The government's determination to award this contract without full and open competition is based on market research indicating that Sartorius Corporation is the only vendor capable of providing the required services due to the proprietary nature of the IncuCyte SX5 equipment. This is not a request for competitive proposals. However, interested parties who believe they can meet the requirement may submit a capability statement. Responses should include unit price, list price, shipping, delivery period, prompt payment terms, F.O.B. Point, DUNS, TIN, and business size certification. All offerors must have an active registration in SAM.gov. Responses must reference solicitation number PCA-NIAID-02804 and be submitted electronically to Jaddua Johnston (Jaddua.Johnston@nih.gov).