NOI - Maintenance of Nikon Spinning Disk
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The National Institute on Aging (NIA) intends to award a non-competitive, fixed-price purchase order to Nikon Instruments for the maintenance of the Nikon Spinning Disk/BioPipeline LIVE System. This Notice of Intent (NOI) is for proprietary equipment essential for neurodegenerative disease research. Interested parties may submit their capabilities by April 3, 2026, at 9:00 AM EDT.
Scope of Work
This acquisition covers comprehensive service and maintenance for specific Nikon equipment, including the CSU-W1 SoRa, LUNF XL Laser Unit, BioPipeline Live, and Ti2-E Main Body with motorized accessories. Key deliverables include:
- Emergency repair services, including labor, travel, and replacement parts (excluding consumables).
- Provision of Nikon manufactured certified replacement parts and Nikon-trained service technicians.
- One planned annual maintenance inspection per service period, which includes an upgrade of Nikon's proprietary software.
- Approximately 2 hours of field service application specialist time for annual preventative maintenance.
- Submission of written reports detailing repairs and annual maintenance activities.
Contract Details
- Contract Type: Anticipated Fixed Price Purchase Order.
- Period of Performance: A base year from April 10, 2026, to April 9, 2027, with one option year from April 10, 2027, to April 9, 2028.
- NAICS Code: 811210 – Electronic and Precision Equipment Repair and Maintenance ($34M size standard).
- Set-Aside: This acquisition is NOT set aside for small businesses. The government has determined Nikon Instruments to be the only responsible source due to the proprietary nature of the equipment and the risks associated with non-OEM parts or non-manufacturer service.
Submission & Evaluation
This is a Notice of Intent and not a request for competitive proposals. However, interested parties who believe they can meet the requirement may identify their interest and capability. Responses must be submitted electronically to nicholas.capobianco@nih.gov by April 3, 2026, at 9:00 AM EDT. Submissions should include unit price, list price, shipping and handling costs, delivery period, prompt payment discount terms, F.O.B. Point, DUNS, TIN, and business size certification. Offerors must have an active registration in the System for Award Management (SAM).
Additional Notes
The acquisition is conducted under FAR subpart 13.5 (Simplified Procedures for Certain Commercial Items) and FAR subpart 12 (Acquisition of Commercial Items). The contract will incorporate provisions and clauses in effect through Federal Acquisition Circular (FAC) 2024-07.