NOI - Preventative maintenance service agreement f
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The National Institutes of Health (NIH) intends to award a non-competitive, firm fixed-price contract for preventative maintenance services for freezers at the NIH Triad Building, Harbor Hospital, and Biomedical Research Center (BRC). The government plans to award to Diversified Laboratory Repair, Inc. Proposals are due June 22, 2026, by 1:00 PM EST.
Scope of Work
The required services include:
- Preventative maintenance (PM) inspections with calibration for all refrigerators and freezers.
- Affixing calibration and PM inspection labels to each unit.
- Providing certificates and equipment status reports after each inspection.
- Prioritized scheduling, phone, and email support.
- ISO 9001 documentation.
- 24/7/365 emergency service.
- Optional loaner freezer availability (extra fee).
- Detailed inspections of components (e.g., gaskets, door seals, wiring, compressors, fans), calibration using NIST certified instruments, and cleaning of filters/coils.
Contract & Timeline
- Contract Type: Firm Fixed-Price.
- Period of Performance: Base period from July 1, 2026, to June 30, 2027, with four option periods.
- Acquisition Type: Non-competitive combined synopsis/solicitation, issued under FAR 12.603 and 41 U.S.C. 1901 / FAR 6.302-3(a)(2)(ii).
- NAICS Code: 811210 (Small Business Size Standard: Other Than Small Business).
- Set-Aside: This requirement is not set aside for small businesses.
- Proposal Due: June 22, 2026, 1:00 PM EST.
- Published Date: June 12, 2026.
Submission & Evaluation
- Submission Method: Electronically to johnsonjr@mail.nih.gov.
- Reference: Solicitation number 75N98026Q00624 /PCA-NIA-03217.
- Required Information: Unit price, list price, shipping/handling costs, delivery timeframe, F.O.B. point, product details, and UEI/TIN/SAM registration.
- Evaluation Factors: May include past performance, technical capability, special features, warranty, and maintenance availability.
Additional Notes
Key personnel must be original equipment manufacturer (OEM) factory-trained, authorized technicians. The Defense Priorities and Allocations System (DPAS) is not applicable. The estimated value is expected to be within the simplified acquisition threshold.
Point of Contact: John Johnson, Program Specialist, johnsonjr@mail.nih.gov.