NOI to Sole Source – Electronic Dental Record (EDR) System Dentrix – KSU
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Navajo Area Indian Health Service, Kayenta Health Center (KHC) intends to award a firm-fixed sole source contract to Henry Schein Practice Solutions for the Dentrix Electronic Dental Record (EDR) system. This system digitalizes patient records, treatment planning, clinical charting, procedure coding, and patient billing. This Special Notice is an intent to sole source, with potential sources other than Henry Schein Practice Solutions invited to submit capability statements by May 25, 2026, at 11:00 AM EDT.
Scope of Work
The Dentrix EDR software system is designed to digitalize various aspects of dental practice management, including:
- Patient records management
- Treatment planning
- Clinical charting
- Procedure coding
- Patient billing
Contract & Timeline
- Type: Firm-Fixed Sole Source Contract
- Duration: One base year + four option years
- Set-Aside: None (Sole Source)
- Response Due: May 25, 2026, 11:00 AM EDT
- Published: May 8, 2026
- Product Service Code: DA10 (Support Services, SaaS/Subscription for Application Development/Off-the-Shelf Business Software)
- Place of Performance: Kayenta, AZ 86033
Justification & Response
The award is justified as a sole source procurement under FAR 13.106-1(b)(1)(i), for purchases not exceeding the Simplified Acquisition Threshold (SAT), where only one source is reasonably available due to the item being peculiar to one manufacturer. This notice is not a solicitation. Any potential sources other than Henry Schein Practice Solutions may submit a capability statement via email to Mr. Brandon Martinez (Brandon.Martinez@ihs.gov). Information received will be considered solely to determine if a competitive procurement is feasible. The Government is not obligated to acknowledge receipt or provide feedback.