NOI to Sole Source to Imaging Service Solutions for maintenance support services
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The National Institutes of Health (NIH) intends to award a firm-fixed-price contract on a sole source basis to Imaging Service Solutions LLC for maintenance support services for a Philips MRI Scanner (FL# 105291) at the NIH Clinical Center in Bethesda, MD. This Notice of Intent (NOI) is issued because the Original Equipment Manufacturer (OEM), Philips, has declared the system's End of Service Life (EOSL) and no longer provides formal maintenance. Interested parties must submit capabilities by March 19, 2026, at 12 PM EST.
Scope of Work
The required services include:
- OEM-defined preventive maintenance (PM) according to specifications, with written documentation.
- Provision of all necessary parts and labor, including cryogens, coils, and associated components.
- Remote technical support within 4 hours and on-site response within 24 hours (M-F, 8 AM - 5 PM, excluding federal holidays).
- An uptime guarantee of not less than 90% during coverage hours.
- Prohibition of any downgrade or regression to system software or hardware, unless officially required by the OEM.
Contract & Timeline
- Opportunity Type: Presolicitation (Notice of Intent to Sole Source)
- Contract Type: Firm-fixed-price
- Period of Performance: Starting immediately
- Place of Performance: NIH Clinical Center, Building 10, Room 2C609, Bethesda, MD 20892
- Product Service Code: J065 (Maintenance, Repair And Rebuilding Of Equipment: Medical, Dental, And Veterinary Equipment And Supplies)
- NAICS Code: 811210
- Set-Aside: Sole Source under FAR Part 13.106-1(b)(1)
- Response Due: March 19, 2026, at 12 PM EST
- Published: March 12, 2026
Evaluation
This is not a request for quotation, and a solicitation will not be issued. The government's determination not to compete is at its sole discretion. Interested parties may identify their interest and capabilities to challenge the sole source determination.
Additional Notes
The proposed vendor, Imaging Service Solutions LLC, is identified as the only source capable of supporting the system as currently configured, providing coverage for coils and electronics, and meeting the required service responsiveness for an actively used MRI in an OR setting.