Non-Personal Service - Registered Nurse/License Practical Nurse Services - Pine Ridge Comprehensive Health Care Facility, Pine Ridge, SD 5770

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide contractor support to the Pine Ridge Service Unit (PRSU) Indian Health Service's nursing department during times of acute nursing staff shortages in Out-Patient clinics. The goal is to ensure continuous patient care and support the physical, mental, social, and spiritual health of American Indians and Alaska Natives.

• Provide qualified Registered Nurses (RNs) and Licensed Practical Nurses (LPNs) for direct patient care in Out-Patient clinics.

• Services include but are not limited to EKG, cardiac monitoring, medication administration, wound care, patient education, physical examinations, and point-of-care testing.

• Contractor personnel may be assigned to various clinics, including the Emergency Room or Acute Care In-Patient units for specific tasks as needed.

• The contract is for non-personal services, meaning no employer-employee relationship will exist.

• Minimum staffing levels must be maintained.

• Contractor personnel must adhere to PRSU policies, procedures, and standards of care.

• Quality of work will be subject to review through chart audits and site visits.

• Compliance with HIPAA and CMS standards is required.

• Specific performance standards are outlined in a table including understanding of issues, complexity, organization, adherence to schedule, and meeting identified criteria.

• Contract performance period is 90 days from the award date.

• Places of performance include Pine Ridge Service Unit, Kyle Health Center, Wanblee Health Center, LaCreek Health Center, Mobile Unit/Clinic, Pine Ridge Jail, and Community Outreach locations.

• RNs/LPNs must hold current, unrestricted state nursing licenses and have passed NCLEX.

• LPNs cannot exceed 50% of the workforce.

• Required certifications include American Heart Association Basic Life Support (BLS), Advanced Cardiovascular Life Support (ACLS), and Pediatric Advance Life Support (PALS).

• Contractor personnel must undergo a Federal background investigation and obtain a PIV card.

• Employee health requirements include specific vaccinations and screenings.

• Contractor must provide a working form of communication (e.g., cellular phone or pager) and an electric time clock system.

Forms / Attachments / Pricing Sheets

This document lists various Federal Acquisition Regulation (FAR) and Department of Health and Human Services Acquisition Regulation (HHSAR) clauses and provisions that apply to the opportunity. It serves as a reference for bidders to understand the contractual terms and conditions that will govern any resulting contract.

• FAR Clauses: Includes standard clauses such as "CONTRACT TERMS AND CONDITIONS – COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES" (52.212-4), "LIMITATIONS ON SUBCONTRACTING" (52.219-14), "INDEMNIFICATION AND MEDICAL LIABILITY INSURANCE" (52.237-7), and many others covering areas like labor standards, payment, privacy, and security.
• HHSAR Clauses: Includes specific HHSAR clauses such as "ANTI-LOBBYING" (352.203-70), "SAFETY AND HEALTH" (352.223-70), and "CONFIDENTIAL INFORMATION" (352.224-71).
• Solicitation Provisions: Includes provisions like "INSTRUCTIONS TO OFFERORS – COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES" (52.212-1) and "EVALUATION – COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES" (52.212-2), which detail submission requirements and evaluation criteria.
• Deviations: Many clauses and provisions are noted with "(DEVIATION)", indicating they may have been modified from their standard text.

Bidders must review these clauses and provisions to understand their contractual obligations, submission requirements, and the evaluation criteria for the opportunity. Key areas to note include:

• Submission Requirements: Details on how to format and submit quotes, including specific volumes for administrative documents, technical capability, past performance, and pricing.
• Evaluation Factors: The criteria the government will use to evaluate offers, including technical capability, key personnel, schedule, past performance, and price.
• Contractual Terms: Understanding standard and deviated clauses related to subcontracting, payment, insurance, labor, and other critical aspects of contract performance.
• Representations and Certifications: Bidders must complete and submit required representations and certifications, such as those related to tax liability and responsibility matters.

Form / Attachment / Pricing Sheet

This document is the "Indian Health Service Buy Indian Act Indian Economic Enterprise Representation Form." It serves as a self-certification for offerors to confirm they meet the definition of an "Indian Economic Enterprise" as required by the Buy Indian Act. This form is to be submitted in response to a Sources Sought Notice, Request for Information (RFI), or Solicitation.

• Self-Certification: Offerors must certify whether they meet the definition of an "Indian Economic Enterprise" with "Indian Ownership."
• Eligibility Period: The enterprise must meet the definition throughout the offer submission, contract award, and full contract performance period.
• Notification Requirement: Contractors must immediately notify the Contracting Officer if they no longer meet eligibility requirements.
• Documentation: Contracting Officers may require documentation of eligibility, and awards may be subject to protest.
• Registration: Successful Offerors must be registered with the System of Award Management (SAM).
• Penalties: False or misleading information is subject to legal penalties.
• Required Fields: The form requires the Offeror to provide:
  • Name of Federally Recognized Tribal Entity (if applicable)
  • Name of the 51% owner of IEE Firm
  • Business Name
  • DUNS Number
  • Certifying Signature
  • Print Name

This form is crucial for bidders responding to opportunities that are set aside or awarded under the Buy Indian Act. Bidders must accurately complete this self-certification to demonstrate their eligibility. Failure to meet the definition or provide accurate information can lead to disqualification or penalties.

Solicitation / RFP / RFQ

This is a Request for Quotation (RFQ) for non-personal Registered Nurse/License Practical Nurse services for the Great Plains Area Indian Health Service. The services are to be provided to the Outpatient Departments at the Pine Ridge Service Unit, Pine Ridge, South Dakota, and other associated health care centers.

• Provision of Registered Nurse (RN) and License Practical Nurse (LPN) services.

• Services are required for Outpatient Departments.

• The work is to be performed at multiple locations including Pine Ridge, Martin District Clinic, Kyle Health Center, and Wanblee Health Center.

• All-inclusive unit price is required, covering travel, lodging, per diem, fringe benefits, federal, state, and local taxes, and all other pertinent costs.

• Offerors must provide new equipment and parts; no used, refurbished, or remanufactured items are allowed.

• Offerors must comply with the Invoice Processing Platform (IPP) for electronic invoicing.

• The contract will have a Base Period of three (3) months and eight (8) option periods, each of three (3) months.

• The total period of performance is from March 1, 2026, to May 31, 2028.

• NAICS Code: 561320 Temporary Help Services, with a size standard of $34.0 million.

• Quotes must be submitted via email to ashleigh.yazzie@ihs.gov.

• Quotes must include a signed SF-1449, representations and certifications, technical capability and approach, past performance information (3-5 contracts), and detailed pricing.

• No pricing information should be included in Volumes 1, 2, and 3.

• All questions must be submitted in writing via email 8 days prior to the Closing Date (February 5, 2026).

• Evaluation will be based on Technical Capability and Approach, Key Personnel, Capability to meet the Period of Performance Schedule, Past Performance, and Price.

• The Government reserves the right to accept or reject services if the level of work is unsatisfactory.

• This acquisition is a 100% Small Business Buy Indian Set-Aside.

• The Performance Work Statement (PWS) is attached and provides detailed requirements.

• Offerors must stipulate that their quote is firm for at least 60 days from the date of receipt.

Other / Unclassified

This document is a U.S. Department of Labor Wage Determination (No. 2015-5377, Revision No. 29) under the Service Contract Act. It specifies the minimum wage rates and fringe benefits required for various occupations in the South Dakota counties of Bennett, Butte, Corson, Dewey, Fall River, Gregory, Haakon, Harding, Jackson, Jones, Lawrence, Lyman, Mellette, Oglala Lakota, Perkins, Stanley, Todd, Tripp, and Ziebach.

It also outlines the applicability of Executive Orders 14026 and 13658, which set minimum wage rates for federal contractors, and details the annual adjustments to these rates. The document lists specific hourly wage rates for numerous occupations, ranging from administrative support to technical and transportation roles.

Additionally, it specifies required fringe benefits, including health and welfare contributions, paid vacation, and paid holidays. Special provisions are included for computer employees, air traffic controllers, and hazardous pay differentials. The document also details the process for requesting authorization of additional classifications and wage rates using Standard Form 1444 (SF-1444).

This wage determination is crucial for any contractor bidding on or performing federal service contracts in the specified South Dakota counties. It establishes the minimum labor costs that must be factored into proposals and adhered to during contract performance, ensuring compliance with federal labor laws. Bidders must consult this document to accurately price their proposals and understand their obligations regarding employee wages and benefits.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items, specifically for Non-Personal Medical Services (Outpatient Registered Nurse and License Practical Nurse) to be provided to the Pine Ridge Comprehensive Health Care Facility, Indian Health Service. The contract will be a Labor Hour Type Contract.

• Provide direct patient care, supporting Out-Patient Nursing staff.

• Services include but are not limited to EKG completion, cardiac monitoring, medication administration, immunization, patient education, wound care, physical examinations, diabetes education, and more.

• Contractor personnel must be qualified Registered Nurses and Licensed Practical Nurses.

• Personnel must possess current BLS, ACLS, and PALS certifications.

• Security pre-clearance, including FBI National Criminal History Check and fingerprinting, is required for all personnel.

• Personnel must not be listed on the HHS Office of Inspector General List of Excluded Individuals/Entities (LEIE).

• Contract Type: Labor Hour Type Contract, Non-Personal Medical Service, Purchase Order.

• Period of Performance: Base Period of three (3) months, with eight (8) Option Periods of three (3) months each.

• The total period of performance is approximately 27 months (Base + 8 Options).

• The government will obligate funds in three-month increments.

• Quotes must be submitted via email to ashleigh.yazzie@ihs.gov.

• Submission Deadline: February 05, 2026, by 12:00 pm MST.

• Questions must be submitted in writing via email 8 days prior to the Closing Date (by February 05, 2026).

• Quotes must include four volumes: Administrative Documents, Technical Capability and Approach, Past Performance, and Price.

• NO PRICING INFORMATION SHALL BE INCLUDED IN VOLUMES 1, 2, and 3.

• Evaluation Factors: Technical capability and approach, Key Personnel qualifications, Capability to meet the Period of Performance Schedule, Past Performance, and Price.

• This RFQ is issued as a 100% Indian Small Business Economic Enterprises (ISBEE) Set-Aside.

• NAICS Code: 561320 (Temporary Help Services) with a small business standard size of $34.0.

• Quoters are required to fill out the attached INDIAN FIRM REPRESENTATION FORM.

• The quoted unit pricing must be all-inclusive.

• Offerors must have a Unique Entity ID (UEI), TIN number, and be registered with SAM.gov.

• Invoices must be submitted via the Invoice Processing Platform (IPP).

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items, announcing the Indian Health Service's (IHS) intent to award a Labor Hour Type Contract for Non-Personal Medical Services. This announcement serves as the only solicitation, and a written solicitation will not be issued. The contract will be for services at the Pine Ridge Comprehensive Health Care Facility in Pine Ridge, South Dakota.

• The contract is for Outpatient Registered Nurse and License Practical Nurse services.

• Services are to be provided under a Performance Work Statement (PWS).

• The contract will have a Base Period of three (3) months and eight (8) Option Periods, each also three (3) months long.

• All quoted unit pricing must be all-inclusive, covering travel, lodging, per diem, fringe benefits, taxes, and all other costs pertinent to performance.

• Contract Type: Labor Hour Type Contract, Non-Personal Medical Service, Purchase Order.

• Period of Performance: Base Period (3 months) + 8 Option Periods (3 months each).

• Funding will be obligated in three-month increments.

• Quotes must be submitted via email to ashleigh.yazzie@ihs.gov.

• Submission Deadline: Quotes must be submitted by February 05, 2026, by 12:00 pm MST.

• Quotes must include:

  • Volume 1: Administrative Documents (Signed SF-1449, SF-30 amendments, representations and certifications).
  • Volume 2: Technical Capability and Approach (Detailed approach, key personnel qualifications, resumes, certifications, project schedule).
  • Volume 3: Past Performance (3-5 relevant Non-Personal Service Contracts within the last 5 years).
  • Volume 4: Price (Detailed pricing aligned with technical approach, budget narrative, discount terms).

• NO PRICING INFORMATION is to be included in Volumes 1, 2, and 3.

• Evaluation will be based on the total price of the base and option periods.

• This RFQ is issued as a 100% Indian Small Business Economic Enterprises (ISBEE) Set-Aside.

• The associated NAICS Code is #561320.

• Quoters are required to fill out the attached INDIAN FIRM REPRESENTATION FORM.

• Offerors must have a Unique Entity ID (UEI), TIN number, and be registered with SAM.gov.

• No contract award will be made to any vendor or provider listed on the OIG Exclusion List.

• Security pre-clearance, including an FBI National Criminal History Check (Fingerprint Check), is required for all employees performing services under this contract.

• Fingerprints must be completed and adjudicated prior to services being performed.

• Employees must not be listed on the HHS Office of Inspector General List of Excluded Individuals/Entities (LEIE).

• The government will pay for the cost to process suitability clearances.

• Invoices must be submitted through the Invoice Processing Platform (IPP).