NORLAKE WALK-IN FREEZERS AND COOLER CONTROL PANEL REPLACEMENT
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The USDA Agricultural Research Service (ARS) is seeking proposals for the turnkey replacement of Norlake walk-in freezer and cooler control panels at its Griffin, GA campus. This is a Total Small Business Set-Aside opportunity. The solicitation, issued as a Request for Quotation (RFQ), aims to replace outdated and unsupported systems in Buildings #4482 and #4484. Quotes are due April 8th, 2026, at 5:00 PM ET.
Scope of Work
The contractor will provide all professional services, labor, and equipment for the replacement of three existing control panels:
- Building #4482: Two walk-in freezers (Model # M21307, M19004) operating at -18°C.
- Building #4484: One walk-in cooler (Model # M20513) operating at +4°C / 25% humidity.
Key technical requirements include providing new Norlake control panels (or equal) compatible with existing footprints, meeting scientific precision (±0.5°C temp, ±1% humidity), dual-probe monitoring with high/low alarms, integrated temperature (and humidity for cooler) charting with paper data logging, and maintaining specified operating ranges. The scope also includes necessary wiring, sensors, temporary thermostat solutions for continuous operation, site restoration, disposal of legacy equipment, on-site training, and programming manuals. All work must comply with NEC, OSHA, and ARS 242.1M standards.
Contract Details
- Solicitation Number: 1232SA26Q0383
- Type: Combined Synopsis/Solicitation (Request for Quotation - RFQ)
- Award Type: One award is anticipated.
- Period of Performance: 60 calendar days from Notice to Proceed.
- Work Hours: Monday-Friday, 7:30 AM to 4:30 PM (excluding Federal Holidays).
- Set-Aside: Total Small Business Set-Aside.
- NAICS Code: 238220 (Plumbing, Heating, and Air-Conditioning Contractors) with a $19M size standard.
- Place of Performance: USDA-ARS, University of Georgia Griffin Campus, Griffin, GA 30223.
Submission & Evaluation
- Quotes Due: April 8th, 2026, 5:00 PM ET.
- Submission Requirements: Quotes on company letterhead must include SAM.gov UEI, technical documentation (descriptive material and "meets/does not meet" statement for specifications), unit and total pricing (including shipping), estimated lead time/delivery date, and a quote validity of at least 60 days.
- Evaluation Factors: Price and Technical Capability. Award will be made to the offeror representing the best value to the Government, which may not be the lowest priced.
- Wage Determination: Bidders must adhere to the Service Contract Act Wage Determination 2015-4471, Revision 34, for Georgia counties.
Key Dates & Contacts
- Site Visit (Mandatory): April 2nd, 2026, 9:00 AM. Meeting at 260 Stuckey Drive, Griffin, GA 30223. POC for site access: Chris Boyle (404-695-8238, Chris.Boyle@usda.gov).
- Questions Due: April 6th, 2026, 1:00 PM ET.
- Submit Questions & Quotes To: Richard Hawthorne (Richard.hawthorne@usda.gov).
- Important: All email correspondence must include solicitation number 1232SA26Q0383 in the subject line.