Northern Ohio Landscaping and Related Services

Form / Attachment / Pricing Sheet

This document, Attachment D, is a form for collecting Past Performance References related to the RFQ 47PF5326Q0001 for Landscaping and Related Services. It is used by offerors to provide details about their relevant past performance.

• RFQ Information: Includes the RFQ number and a brief description of the services.
• Location Details: Lists three specific government facilities (Anthony J. Celebrezze Federal Building, Carl B. Stokes USCH, Donald J. Pease Federal Building) with their addresses.
• Contract Information Fields: Requires the offeror to provide the Project Name or Type of Service, Contract Number, Location, Contact Person/Project Manager, Company Name or Government Agency, and Phone Number.
• Past Performance Indicator: A checkbox to indicate if relevant past performance exists (Yes/No).
• Services Example Questions: Specific questions to guide the offeror in detailing their past performance, including:
  1. Whether the contract was for landscaping services in a commercial or government-owned facility.
  2. If it's a current contract, whether it has been in place for at least two consecutive years.
  3. If it's a completed contract, whether it was completed within five years from the solicitation's closing date.
  4. Whether the offeror served as the prime contractor.

This form is crucial for bidders to document and present their relevant past performance history as required by the solicitation. Completing this form accurately and thoroughly will be a key component of the proposal submission and evaluation process.

Form / Attachment / Pricing Sheet

This document is a Wage Determination (No. 2015-4727, Revision No. 28) issued by the U.S. Department of Labor, Employment Standards Administration, Wage and Hour Division. It establishes the minimum wage rates and fringe benefits required for various occupations performing work under the Service Contract Act in specific geographic areas.

• Geographic Area: Ohio Counties of Cuyahoga, Geauga, Lake, Lorain, Medina.
• Occupational Listings: Provides a comprehensive list of job classifications (e.g., Administrative Support, Automotive, Health Occupations, Information Technology, Mechanics, Protective Service) with corresponding minimum hourly wage rates.
• Fringe Benefits: Indicates that fringe benefits are required and lists specific Health & Welfare rates ($5.55/hour or $5.09/hour under EO 13706).
• Executive Orders: Notes the applicability of Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage).
• Vacation and Holidays: Outlines paid vacation and holiday provisions.
• Conformance Process: Details the procedure for classifying and determining wages for occupations not explicitly listed.

This document is crucial for any bidder intending to provide services under the Service Contract Act within the specified Ohio counties. It dictates the minimum labor costs that must be factored into proposals, ensuring compliance with federal labor laws. Bidders must ensure their proposed wages and benefits meet or exceed these minimums for all covered employees.

Forms / Attachments / Pricing Sheets

This document is an Excel spreadsheet containing pricing schedules and instructions for submitting offers related to landscaping and related services for three federal buildings in Cleveland, Ohio. It includes a cover page with general instructions and notes for the Contracting Officer (CO) and spec writer, as well as separate pricing sheets for each location.

• Cover Page: Provides an overview of the services (Landscaping and Related Services), lists the three locations (Anthony J. Celebrezze Federal Building, Carl B. Stokes USCH, Donald J. Pease Federal Building), and outlines internal instructions for contract award and spec writing. It details the uCLIN structure, which denotes specific buildings and periods of performance (POP), and the use of SLINs for deliverables. It also includes offeror instructions regarding labor hour prices, above-standard service quantities, order procedures, and option to extend services.
• Pricing Sheets (Location 1, 2, 3): Each sheet details standard services (Landscaping and Related Services) with CLINs for a base year and four option years, plus an option to extend. It also includes a section for "Above Standard Services" with SLINs for specific tasks like Grounds Laborer, Grounds Supervisor, Planting, Erosion Control, and Tree Thinning. All pricing is currently set to 0.0 for evaluation purposes.
• Menu of Additional Above Standard Services: This optional tab provides a menu of various above-standard services for grounds maintenance and snow removal that can be incorporated into the contract if needed.

Bidders must use these pricing sheets to quote prices for all locations and options to be considered for award. The document specifies that offers must be submitted for all locations, and the contract will be awarded to the responsible offeror submitting the best offer in aggregate. Offerors must quote prices for all options. The structure of CLINs and SLINs, as detailed on the cover page, will impact how services are ordered and accounted for under the contract. Bidders should pay close attention to the instructions regarding the inclusion of overhead, G&A, and profit in labor hour prices.

Solicitation / RFP / RFQ

This document is a solicitation (RFQ) for Landscaping and Related Services for three federal buildings: Anthony J. Celebrezze Federal Building, Carl B. Stokes U.S. Courthouse, and Donald J. Pease Federal Building. The services are for "Landscaping and Related Services" and "HOUSEKEEPING- LANDSCAPING/GROUNDSKEEPING."

• Base Year Landscaping and Related Services.

• Deliverables include "HOUSEKEEPING- LANDSCAPING/GROUNDSKEEPING."

• Contract Type: Firm Fixed Price.

• Period of Performance (PoP) for the base year is October 1, 2026 - March 31, 2027.

• Ultimate Period of Performance (including options): September 30, 2031.

• Offer Due Date: May 7, 2026, 3:00 PM (EST).

• Evaluation Factors: Past Performance (significantly more important than price) and Price.

• Past performance references must be similar in size and complexity, for landscaping services at a commercial or government-owned facility, with a duration of at least two consecutive years, and completed within five years of the solicitation's closing date. A minimum of three and a maximum of five references are required.

• The Government contemplates award of a firm fixed price contract.

• This acquisition is set aside for Small Business.

• NAICS Code: 561730 (Landscaping Services).

• Size Standard: $9.5 million.

• The solicitation incorporates FAR clauses by reference, including those related to commercial items, contract terms and conditions, and various other requirements. Key attachments include the Performance Work Statement (PWS), Building Information Sheet (BIS), Quality Assurance Surveillance Program (QASP), Contractor Submittals/Deliverables Chart, Definitions, Line Items & Schedule of Services, Wage Determination, Past Performance References, and Contractor's Cost Proposal (CCP).

Solicitation / RFP / RFQ

This document is a solicitation for Landscaping and Related Services for three locations: Anthony J. Celebrezze Federal Building, Carl B. Stokes USCH, and Donald J. Pease Federal Building. The services encompass comprehensive landscaping maintenance and potential additional services.

• Basic Landscaping Services: Includes mowing, aerating, power raking, edging, mulching, pruning, watering, weed, pest, and disease control. Emphasis on using EPA/USDA bio-based products and compost. Lawns to be maintained at 3-3.5 inches, free of weeds and trash. Groundcovers to be rejuvenated and maintained. Walkways, landings, and steps to be free of trash and weeds. All debris to be removed daily.

• Additional Services: May be required for landscape restoration or other needs, priced separately. Plants and supplies for additional services must meet specified standards and are guaranteed for one year.

• Materials Standards: Detailed specifications for shrub material, annuals, bulbs, perennials, topsoil, organic and inorganic soil amendments, fertilizer, mulch, weed control barriers, miscellaneous products, potting soil mix, and sod.

• Quality Control Plan (QCP): Contractor must establish and implement a QCP detailing inspection systems, deficiency identification, submittal management, and training.

• Security Requirements: Includes personal identity verification procedures, fitness determinations, and escort requirements for personnel accessing Federal facilities.

• Period of Performance: Base Year: October 1, 2026 - March 31, 2027. Includes four Option Years and an Option to Extend.

• Solicitation Issue Date: April 13, 2026

• Offer Receipt Date/Time: May 11, 2026, 3:00 PM Eastern

• Evaluation will be based on standards in the PWS and conducted in accordance with the Government's Quality Assurance Surveillance Plan (QASP).

Not specified in the provided document sections.

• The document includes several exhibits detailing Building Information, Quality Assurance Surveillance Plan (QASP), Contractor Submittals/Deliverables, and Definitions.
• Contractors must comply with all Federal, State, and local laws, codes, and ordinances, adhering to the most stringent requirements.
• Section 3 details extensive security requirements and personal identity verification procedures.

Solicitation / RFP / RFQ

This solicitation is a Request for Quote (RFQ) for Landscaping and related services. The objective is to award one firm-fixed-price Indefinite Delivery Indefinite Quantity (IDIQ) contract. This is the only solicitation, and a separate written solicitation will not be issued.

• Landscaping and related services.

• Reference the Performance Work Statement for a description of requirements.

• Reference Standard Form 1449 for line-item numbers, items, quantities, and units of measure.

• Contract Type: Firm-fixed-price IDIQ.

• Period of Performance: Six-month base year (October 1, 2026 to March 31, 2027) with four one-year options, plus a possible six-month extension.

• Locations of Performance: Anthony J. Celebrezze Federal Building (Cleveland, OH), Carl B. Stokes U.S. Courthouse (Cleveland, OH), and Donald J. Pease Federal Building (Medina, OH).

• Anticipated Award Date: August 3, 2026.

• Question Deadline: April 22, 2026, 3:00 PM Eastern.

• Quote Deadline: May 7, 2026, 3:00 PM Eastern.

• Submission Instructions: Submit RFQ number, Contractor Point of Contact details, signed SF 1449 (block 17a), Attachment B (Line items and Schedule of Services), Attachment D (Past Performance References), Attachment E (Contractor's Cost Proposal Worksheet - one per location), and Quality Control Plan.

• Evaluation: Will be conducted in accordance with FAR 52.212-2 and FAR 12.203.

• Set-aside for small business concerns.

• NAICS Code: 561730, Landscaping Services, with a size standard of $9.5 million.

• PSC Code: S208, Housekeeping - Landscaping/Groundskeeping.

• Offerors are urged to inspect the site. Contact provided Property Managers for access (10:00 AM - 2:00 PM, Monday-Friday, excluding Federal holidays).

• Full text of provisions and clauses may be accessed at www.acquisition.gov.