Notice Of Intent - Air Show Smoke Oil
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The 502d Contracting Squadron has issued a Notice of Intent to make a direct award to Commemorative Air Force (CAF) for Flight Line Services, specifically Air Show Smoke Oil and Engine Oil, for the 2026 Great Texas Airshow at Joint Base San Antonio (JBSA) Randolph, TX. This procurement is intended to be a single-source award under FAR 13.106-1(b)(1)(i). Interested organizations capable of providing these services must submit clear and convincing evidence of their ability by April 3, 2026, at 10:00 AM (CST).
Scope of Work
The required services include providing high-quality aerobatic smoke oil and engine oil, along with all necessary additives, equipment (compressor, air-driven pump), and qualified personnel. The contractor will transport fluids to and from Harlingen, deliver products to aircraft, and provide an A&P mechanic for minor repairs. Key responsibilities also involve coordinating with Airshow staff, maintaining a 25% overage reserve, and removing unused products by May 4, 2026. Any damage or spills on JBSA Randolph must be repaired/cleaned according to EPA regulations at no cost to the Government.
Contract & Timeline
- Type: Special Notice (Notice of Intent for Direct Award)
- Authority: FAR 13.106-1(b)(1)(i) - Soliciting from a single source
- Set-Aside: None (Single Source)
- Response Due: April 3, 2026, 10:00 AM (CST)
- Published: April 1, 2026
- Performance Period: May 1, 2026, through May 3, 2026 (with Smoke Oil delivery by April 30, 2026)
- Place of Performance: JBSA Randolph, DWG, TX 78236
Additional Notes
This notice is not a request for quotations or proposals, and no solicitation is available. The Government does not anticipate receiving responses. Any costs incurred by parties choosing to respond are their sole responsibility and will not be reimbursed. Invoicing is required in WAWF by June 1, 2026, detailing aircraft usage and oil type. The contractor must maintain personal liability insurance and will be paid in full for services if available but prevented from performing due to inclement weather. Lodging reimbursement is capped at $161.00 per night per room, per GSA FY26 Per Diem Rates for San Antonio, TX.