Notice of Intent to Award a Sole Source Contract for Highly Specialized Strategic Budgeting and Congressional Liaison Support Services
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The U.S. Department of Energy (DOE) Hanford Field Office (HFO) has issued a Notice of Intent to Award a Sole Source Contract to Mercia Advisors, LLC, for Highly Specialized Strategic Budgeting and Congressional Liaison Support Services. This contract is for a one-year period and is not a request for competitive proposals. However, firms believing they can meet the requirements are invited to submit capability statements by March 26, 2026.
Scope of Work
The contractor will provide comprehensive, expert-level support to the HFO Office of the Chief of Staff and the Assistant Manager for Business and Financial Operations. Key services include:
- Budget Formulation: Assistance with developing and submitting budget requests aligned with HFO and DOE objectives.
- Financial Planning: Guidance for long-range financial planning, resource allocation, and fiscal management.
- Strategic Planning: Support for developing, implementing, and monitoring HFO's strategic plans.
- Policy Analysis: In-depth analysis of existing and proposed policies impacting HFO.
- Congressional Liaison Functions: Interface and support for congressional staff, particularly appropriations committees, including preparing HFO staff for engagement with Congressional committees and delivering various financial analyses, budget exhibits, briefing materials, and congressional response documents.
Contract & Timeline
- Type: Notice of Intent to Award a Sole Source, Time and Materials (T&M) contract.
- Statutory Authority: FAR 6.302-1, "Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements."
- Duration: One year from the date of award.
- Set-Aside: None (Sole Source Intent).
- Capability Statement Due: March 26, 2026, at 22:00 UTC.
- Published: March 16, 2026.
- Place of Performance: Hanford, WA.
Justification for Sole Source
HFO intends to award to Mercia Advisors, LLC, due to their unique capabilities, including:
- Established and trusted relationships with key Congressional members and staff.
- Deep institutional knowledge of DOE's specific budget formulation, execution processes, strategic priorities, and the distinct roles of HFO.
- Extensive experience in interagency and intergovernmental coordination. Market research indicated no other firm possesses this integrated and specialized combination without unacceptable delays or disruption.
Response Instructions
This is NOT a request for competitive proposals. However, any responsible source capable of meeting all stated requirements may submit a detailed capabilities statement via email to megan.harrison@hanford.gov by the deadline. Submissions must include:
- Company Name, Address, UEI, CAGE Code, and point of contact.
- Detailed description of capabilities and experience in all three required services (budgetary formulation, business strategy, and congressional liaison), specifically highlighting relevant DOE-specific projects and outcomes.
- Sufficient data to demonstrate ability to perform services, addressing unique requirements outlined in the notice.