Notice of Intent to Award a Sole Source Contract to eVerbatim Inc.
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The U.S. Property & Fiscal Office for Minnesota (USPFO-MN) intends to award a sole-source, firm-fixed-price contract to eVerbatim, Inc. for EVAS Court Reporting Recording Kits. This notice serves as a justification for a non-competitive award, but interested parties may submit capability statements by June 3, 2026, if they believe they can meet the requirements.
Scope of Work
This acquisition is for EVAS Court Reporting Recording Kits, which include proprietary Eclipse CAT software, computer, hardware, and audio components. The system is essential for recording and transcribing court-martial proceedings in compliance with AR 27-10 and the Manual for Courts-Martial (MCM). Key requirements include real-time speech-to-text recording and transcription capabilities, with or without continuous commercial internet connection.
Contract & Timeline
- Type: Firm-Fixed-Price (Sole Source Intent)
- Authority: 41 U.S.C. 1901 as implemented in FAR 13.501(a) and FAR 6.302-1 (only one responsible source).
- Set-Aside: Total Small Business Set-Aside (FAR 19.5) (Note: This is a sole-source justification, not a competitive solicitation).
- Capability Statement Due: June 3, 2026, 18:00 ET
- Published: May 19, 2026
Evaluation
This is a notice of intent, not a solicitation. Submissions of capability statements will be reviewed solely to determine if a competitive procurement is feasible. The government will not pay for information provided.
Additional Notes
Market research indicates that eVerbatim, Inc. is the only source capable of providing the integrated EVAS system with the required Eclipse CAT software, which is proprietary and provided exclusively to eVerbatim for the US Armed Forces. Previous procurements and market research by various Army entities have consistently confirmed eVerbatim as the sole provider meeting military requirements.