Notice of Intent to Award Sole Source
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Great Plains Area Indian Health Service (IHS) in Rosebud, SD, has issued a Notice of Intent to Award a Sole Source, Firm Fixed-Price purchase order for postage replenishment for its Pitney Bowes machine. This acquisition, with an estimated value of $20,000, is critical for ensuring patients receive mail, prescriptions, and other vital medical information, particularly within a high-poverty tribal population. Responses challenging the sole source justification are due by May 28, 2026.
Scope of Work
The requirement is for the provision of postage compatible with Pitney Bowes machines. This postage is essential for the Indian Health Services (IHS) clinic in Rosebud, SD, to maintain continuity and coordination of care by enabling timely delivery of patient mail, prescriptions, and important medical information.
Contract & Timeline
- Type: Notice of Intent to Award Sole Source (Firm Fixed-Price Purchase Order)
- Period of Performance: Sixty (60) days from the Date of Award.
- Estimated Value: $20,000
- Set-Aside: None (Sole Source Justification under FAR 6.302-1)
- Response Due: May 28, 2026
- Published: May 12, 2026
Evaluation
This is NOT a request for quotes or proposals. The Government is pursuing a waiver from competitive procurement under FAR 6.302-1, citing Pitney Bowes as the only responsible source due to the specific postage machine. Responses must provide clear and convincing evidence that a sole source award would not be advantageous to the Government, would be cost or time prohibitive, or would hinder agency standardization. Information received will be considered for determining whether to conduct a competitive procurement.
Additional Notes
Questions or comments regarding this Notice of Intent must be directed via email only to Jarrod Cole, Purchasing Agent, at jarrod.cole@ihs.gov. The subject line of the email must be: "Notice of Intent Question Submission – IHS1521401, Pitney Bowes Postage." Phone calls or voicemail messages will not be accepted or receive a response.