Notice of Intent to Award Sole Source - QTrac Kiosk
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The 82d Contracting Squadron, Sheppard AFB, TX, has issued a Notice of Intent to Award Sole Source for Qtrac Virtual Queuing and Appointment Platform Software. The intent is to award a firm-fixed price purchase order to Lavi Industries (5885 E HOUSTON ST, SAN ANTONIO, TEXAS 78220). This is not a solicitation; rather, it is an opportunity for other interested parties to demonstrate their capability to provide similar services. Responses are due by May 15, 2026, at 12:30 PM CDT.
Scope of Work
The requirement is for the Qtrac Software as a Service (SaaS) platform, a comprehensive queue management, appointment scheduling, and customer-flow optimization system. This platform is intended to reduce physical lines and improve employee productivity, specifically for the TMO Personal Property and Passenger Travel sections at Sheppard AFB, TX.
Contract & Timeline
- Type: Notice of Intent to Award Sole Source (Firm-Fixed Price Purchase Order)
- Anticipated Award Date: On or around May 29, 2026
- NAICS Code: 541519 (Other Computer Related Services)
- Size Standard: $34M
- Response Due: May 15, 2026, 12:30 PM CDT
- Published: May 11, 2026
Justification & Market Research
The statutory authority for this sole source action is 41 United States Code (USC) 1901, as implemented by RFO 12.201-1, supported by an approved Single Source Justification. Market research indicated that the Qtrac platform is proprietary to Lavi Industries, and no alternative vendors were identified that could provide the specific system. Other Air Force squadrons are reportedly using Qtrac successfully to combat manning shortages and improve efficiency.
Action for Interested Parties
This notice is for informational purposes only and is not a request for proposal or quotation. The government intends to proceed with the sole-source action. However, information received in response to this notice will be considered to determine if a competitive procurement is in the government's best interest in the future. Responses must be in writing, provide clear and concise documentation of the offeror's capability to provide these services, and be furnished at no cost or obligation to the Government. Verbal responses are not acceptable.
Contact: Cristhian Gonzalez (cristhian.gonzalez_tovar@us.af.mil, 940-676-5186) or Kimberly Rico (kimberly.rico@us.af.mil, 940-676-5193).