Notice of Intent to Award Sole Source to SYSMEX America INC.
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Navajo Area Indian Health Service (IHS), Chinle Service Unit, Pinon Health Center, intends to award a non-competitive, sole source purchase order to Sysmex America Inc. for a lease program (CPRR FSS V797D-40235). This program includes hematology analyzer reagents, calibration material, controls, and scheduled/unscheduled PM services. Responses demonstrating clear and convincing evidence for competition are due by April 2, 2026, 5:00 PM MST.
Scope of Work
The requirement is for a Sysmex XN-550 hematology analyzer lease program. The XN-550 is similar to the existing XN-1000R on-site, ensuring operator familiarity. It provides a 6-part automated differential, which is crucial for assessing sepsis patients at the satellite clinic and requires minimal specimen preparation time. The contractor will also provide monthly Quality Assurance Program (QAP) submission at no additional cost. The goal is to maintain reliable patient sample correlation across all three Chinle Service Unit (CSU) Laboratories that utilize Sysmex Hematology Analyzers.
Contract & Timeline
- Type: Non-competitive, Sole Source Purchase Order
- Proposed Contractor: Sysmex America Inc.
- Period of Performance: Base period of one year (April 1, 2026, to March 31, 2027), plus two 12-month option periods.
- NAICS Code: 33451 (Analytical Laboratory Instrument Manufacturing) with a 1000-employee small business size standard.
- Published Date: March 18, 2026
- Response Due: April 2, 2026, 5:00 PM MST
- Place of Performance: Pinon Health Center Facility, Pinon, AZ 86510
Justification & Response Instructions
The proposed contractor, Sysmex America Inc., is deemed uniquely qualified to provide the required services to ensure no interruption in direct patient care, especially given the remote location of the Pinon Health Center. This notice is not a request for competitive proposals, and no solicitation will be available for competitive quotes. Any response must provide clear and convincing evidence that competition would be advantageous to the Government. The Government is not obligated to acknowledge receipt or provide feedback. If no affirmative written response is received by the deadline, the contract will be issued without further notice. Information received will be considered solely for future competitive procurement determinations. No proprietary, classified, confidential, or sensitive information should be included in responses.
Contact Information
- Primary Contact: Nora Nutlouis (nora.nutlouis@ihs.gov, 928-674-7801)
- Acting Lab Supervisor (PHC): Colleen Ben (928-674-7101)
- Contract Specialist (Acquisition): Whitney Shorty (928-725-9806)