Sources Sought Notice for Lease for Hematology analyzer
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Indian Health Service (IHS), Chinle Service Unit, Pinon Health Center, is conducting market research through a Sources Sought Notice to identify capable firms for the lease of a Laboratory hematology analyzer with associated reagents, calibration materials, controls, and maintenance services. The primary focus is on identifying Indian-owned economic enterprises (IEE/ISBEE), though other capable firms are also invited to respond. Responses are due by April 24, 2026, at 5:00 PM AZ time.
Scope of Work
This requirement is for the lease of a hematology analyzer, specifically a Sysmex XN-550, which is similar to existing equipment and will be operated by familiar technicians. The XN-550 provides a 6-part automated differential, critical for assessing sepsis patients at the satellite clinic, and requires minimal specimen preparation time. The lease includes all necessary reagents, calibration material, controls, and both scheduled and unscheduled Preventative Maintenance (PM) services. A monthly Quality Assurance Program (QAP) submission is also provided by the contractor at no additional cost. The goal is to maintain reliable patient sample correlation across all CSU Laboratories using Sysmex Hematology Analyzers.
Contract & Timeline
- Opportunity Type: Sources Sought Notice (Market Research)
- Anticipated Period of Performance: One one-year base period plus two 12-month option periods. The Statement of Work (SOW) indicates a renewal period from March 01, 2026, to February 28, 2027.
- Location: Pinon Health Center, Chinle, AZ.
- NAICS Code: 33451 Analytical Laboratory Instrument Manufacturing (Small Business Size Standard: 1000 employees).
- Response Due: April 24, 2026, by 5:00 PM (Arizona Time).
- Published Date: April 17, 2026.
Set-Aside & Considerations
The Contracting Officer will prioritize responses from Buy Indian Act (25 U.S.C. 47) opportunities (Indian-owned economic enterprises) first, followed by consideration for set-aside programs under the Small Business Act (41 U.S.C. 3104).
Submission Requirements
Interested parties must submit responses via email to Nora Nutlouis (nora.nutlouis@ihs.gov) with the subject line “SSN IHS1523295”. Submissions must include:
- Company Profile: UEI, Name and Address, Primary Point of Contact (POC) information, business size, type of ownership, socio-economic status (e.g., 8(a), WOSB/EDWOSB, SDVOSB, HUBZone), identification of Native American ownership, SAM.gov representations and certifications, and other related documentation.
- Capability Statement: A brief statement demonstrating the company's ability to meet the described government requirement, potentially including current/past performance history or established contracts (e.g., GSA, VA Schedule).
- IHS IEE Representation Form: Indian-owned Small Business Economic Enterprises (ISBEEs) and Indian-owned Economic Enterprises (IEEs) must also submit a completed IHS IEE Representation Form (attached to the original notice) in accordance with HHSAR 326.606-1(b).
Additional Notes
This is not a solicitation; it is for market research only to inform the acquisition strategy. The government assumes no financial responsibility for costs incurred in responding. Offerors must be registered in SAM.gov at the time of offer/quotation and award. Telephone inquiries will not be accepted.