Notice of Intent to Award to a Basic Ordering Agreement

Solicitation / RFP / RFQ

This document outlines the terms and conditions applicable to any order awarded as a result of solicitation 70Z03826QS0000002. It specifies that these terms and conditions supersede all others and that acceptance of an order constitutes acceptance of these terms.

• The document details various provisions and clauses that will apply to the acquisition of commercial items.

• Specific attention is given to security prohibitions and exclusions, including those related to covered telecommunications equipment and services, Iran, and Sudan.

• It also covers requirements for safeguarding covered contractor information systems.

• The solicitation anticipates a firm-fixed-price delivery order awarded on a sole-source basis.

• The period for acceptance of offers is 60 calendar days from the receipt date, unless otherwise specified.

• Quotes will be evaluated based on technical acceptability and price.

• The award will be made to the lowest-priced, technically acceptable offeror.

• Only the lowest-priced offer will be evaluated for technical acceptability initially. If it's not acceptable, the process continues with the next lowest-priced offer.

• Not explicitly detailed in this document, but the presence of clauses like 52.219-6 (Notice of Total Small Business Set-Aside) suggests potential set-aside considerations.

• Numerous FAR (Federal Acquisition Regulation) and HSAR (Homeland Security Acquisition Regulation) clauses are incorporated by reference, some with authorized deviations.

• Offerors are required to review and comply with all listed provisions and clauses, including those related to cybersecurity, trade agreements, and specific prohibitions concerning certain countries and technologies.

Form / Attachment / Pricing Sheet

This document is a Request for Quote (RFQ) for the procurement of MAT 5000 Grease by the US Coast Guard Aviation Logistics Center.

• Item #1: MAT 5000 Grease (NSN: ---, Part Number: P999235)
• Manufacturer CAGE Code: 93366
• Quantity: 8 Each
• Requested Delivery Date: 2026-11-06
• Option for Increased Quantity: The solicitation includes FAR 52.217-6 Option for Increased Quantity (MAR 1989). Bidders must indicate agreement or disagreement with this clause.
• F.O.B. Point: Destination is requested. Offers will be considered F.O.B. Destination unless F.O.B. origin is specified with estimated shipping costs.

This document requires bidders to provide a unit price quote for the specified grease, confirm agreement with the option for increased quantity clause, and specify delivery terms. Bidders should carefully review the quantity, delivery date, and F.O.B. terms when preparing their quote.

Terms and Conditions

This document outlines the terms and conditions applicable to any order awarded as a result of the solicitation 70Z03826QS0000002. It supersedes all other terms and conditions.

• 52.212-1 Instructions to Offerors: Requires offers to be held firm for 60 calendar days from the receipt date, unless otherwise specified.
• 52.212-2 Evaluation: This provision is not applicable. A firm-fixed-price delivery order is anticipated on a sole-source basis. Quotes will be evaluated based on lowest-priced, technically acceptable criteria. Technical acceptability will be rated as "acceptable" or "not acceptable." Pricing is requested in the "Requirements - 70Z03826QS0000002" schedule, with yellow-highlighted areas to be populated. The evaluation process will first assess the lowest priced offer for technical acceptability; if not acceptable, the process continues with the next lowest priced offer until a technically acceptable offer with acceptable past performance is identified.
• 52.240-90 Security Prohibitions and Exclusions: Includes definitions and procedures related to covered telecommunications equipment/services, FASCSA orders, Sudan restrictions, and Iran representations/certifications. Offerors must conduct a reasonable inquiry and disclose any non-compliance.
• 52.252-5 Authorized Deviations: Indicates the use of provisions with authorized deviations.
• 52.252-1 Solicitation Provisions Incorporated by Reference: Lists various FAR provisions incorporated by reference, requiring offerors to comply and potentially complete specific sections.
• Addendum to 52.212-4: Specifies inspection and acceptance at destination by local USCG personnel. Provides invoicing instructions, encouraging email submission to ALC-Fiscal@uscg.mil, and outlines payment information via electronic funds transfer.
• 52.252-6 Authorized Deviations in Clauses: Indicates the use of clauses with authorized deviations.
• 52.240-91 Security Prohibitions and Exclusions: Details prohibitions on providing or using specific products/services, including covered applications, Kaspersky Lab-covered articles, covered telecommunications equipment/services, and FASC-prohibited unmanned aircraft systems. It also outlines Office of Foreign Assets Control (OFAC) restrictions related to Cuba, Iran, and Sudan.
• 52.240-93 Basic Safeguarding of Covered Contractor Information Systems: Outlines requirements for safeguarding covered contractor information systems, including basic security controls and subcontracting requirements.
• 52.252-2 Clauses Incorporated by Reference: Lists various FAR clauses incorporated by reference, with checkboxes indicating which are applicable.

11/28/25

Other / Unclassified

This document is a Sole Source Justification for a firm-fixed-price delivery order proposed by the Department of Homeland Security, United States Coast Guard (USCG) Aviation Logistics Center (ALC).

• Procurement: The USCG intends to acquire MAT 5000 Grease directly from the Original Equipment Manufacturer (OEM), GE Aviation (doing business as Dowty Propellers).
• Supplies: The specific items are MAT 5000 Grease (Part Number P999235), with a quantity of 8 units and an optional quantity.
• Aircraft Application: This grease is required for the maintenance of Dowty propeller assemblies used on the USCG HC130J and HC-27J fixed-wing aircraft.
• Sole Source Rationale: The justification cites GSAR 538.7104-3(b)(ii), stating that only one source (Dowty Propellers) is capable of providing the product at the required quality level because it is unique or highly specialized.
• Criticality: MAT 5000 PFTE Grease is the only OEM-approved grease for the maintenance and rebuild of Dowty Propeller Assemblies, which is critical for aircraft airworthiness as defined by technical instructions.