Notice of Intent to procure Maintenance Aware Design environment (MADe) software

Other / Unclassified

This document provides information to contractors regarding the transition to the Army Contract Writing System (ACWS). The ACWS is a new software suite that will replace most existing Army contract writing systems. During this transition, contractors may receive order documents generated from different systems, which may have variations in formatting or appearance.

Contractors are advised that:

• Orders and modifications may appear different due to system changes.
• These system-generated differences are not intended to alter terms and conditions.
• Contractors should notify the Contracting Officer of any suspected inadvertent changes.
• Any inadvertent changes will be corrected via bilateral modification.
• The latest document reflecting deliberate action by the Contracting Officer will take precedence.
• In the event of award information corruption, a continuation contract/order will be issued, incorporating previous terms and conditions, and ensuring proper reporting for performance data.

Form / Attachment / Pricing Sheet

This document outlines the specifications for the Maintenance Aware Design environment (MADe) Software Suite for the year 2026. It details the components included in the subscription and the associated periods of performance for the base year and potential option years.

• Base Year: Includes 3 licenses for the MADe Suite, which comprises the Modeling Module, Safety & Risk Assessment Module, RAM Module, and Prognostics & Health Management Module. The period of performance is 7/1/2026 - 6/30/2027.
• Option Years (1-3): Each option year also includes 3 licenses for the MADe Suite. The Government may exercise these options at its sole discretion.
  • Option Year 1: 7/1/2027 - 6/30/2028
  • Option Year 2: 7/1/2028 - 6/30/2029
  • Option Year 3: 7/1/2029 - 6/30/2030
• Subscription includes all available upgrades and technical support during the license period.

This document is crucial for bidders to understand the specific software product being procured, the quantity of licenses, and the duration of the contract, including potential extensions. It forms the basis for pricing and technical proposals related to the MADe Software Suite.

Solicitation / RFP / RFQ

This document outlines the electronic contracting procedures for solicitations issued by the Army Contracting Command Detroit Arsenal. It details how solicitations will be publicized on SAM.gov and how proposals, modifications, or revisions/amendments must be submitted electronically via the Procurement Integrated Enterprise Environment (PIEE) - Solicitation module.

• All proposals, modifications, or revisions/amendments must be submitted electronically through the PIEE Solicitation module.

• Offerors must be registered in PIEE and have the appropriate access/user role for the Solicitation module.

• Offerors are responsible for ensuring their PIEE access is current and initiating any necessary requests well in advance of the solicitation closing date.

• Proposals must offer the total quantity of items specified in the solicitation; offers for less than the total quantity will not be considered.

• All electronic and information technology (EIT) products and services purchased under this contract must conform to Section 508 law by meeting applicable accessibility standards.

• Award will be made to the offeror submitting the lowest evaluated offer (if price-only) or the best value offer (if other factors are identified).

• The contract will be awarded to an offeror that meets all material requirements and responsibility criteria (FAR 9.104).

• The Government may conduct pre-award surveys or request background information to verify responsibility.

• Proposals must be received by the Government office designated by the specified closing date and time.

• Late submissions will not be accepted.

• Offerors are cautioned that submission size and content may impact processing time, and adequate time should be allowed.

• "Handcarried" offers (electronic media delivered by hand) must be delivered to Building 255, addressed to the Bid Room, and marked with the solicitation number and closing date/time. Specific delivery instructions and hours are provided.

• Paper offers will generally not be accepted unless specifically authorized.

• Not explicitly detailed in this section, but general responsibility criteria (FAR 9.104) apply.

• Awarded contracts and modifications will be distributed electronically. Unit prices may be released under FOIA requests, with provisions for offeror objections.

• Questions should be directed to the Contract Specialist identified on the solicitation cover page.

• Information on protest procedures and finding regional technical assistance centers is provided.