Notice of Intent to Sole Source BAS Server & Laptop Replacement

SOL #: 19GB5026Q0011Special NoticeSole Source

Overview

Buyer

State

State, Department Of

U.S. EMBASSY LIBREVILLE

WASHINGTON, DC, 20520, United States

Place of Performance

Libreville, GA-1, Gabon

NAICS

Electrical Contractors and Other Wiring Installation Contractors (238210)

PSC

Maintenance, Repair And Rebuilding Of Equipment: Electrical And Electronic Equipment Components (J059)

Set Aside

No set aside specified

Original Source

https://sam.gov/opp/b0f60105e9dc469e80407c3a7272be20/view

Timeline

Posted

Apr 8, 2026

Action Date

Apr 20, 2026, 9:00 AM

Qualification Details

Fit reasons

NAICS alignment with historical contract wins in similar service areas.
Scope strongly matches core technical capabilities and delivery model.

Risks

Past performance thresholds may require one additional teaming partner.
Potential clarification needed on staffing minimums before bid/no-bid.

Next steps

Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.

Quick Summary

The U.S. Government at Libreville has issued a Notice of Intent to Sole Source a contract for the replacement of the Building Automation System (BAS) server and three dedicated workstation laptops at the U.S. Embassy in Libreville, Gabon. The intent is to award this contract to Johnson Control Inc. due to the proprietary nature of their METASYS system and the urgency of the requirement. The estimated value for this one-time supply and installation is $69,397.44. Responses from other responsible sources are due by April 20, 2026.

Scope of Work

This requirement involves the full installation and integration of the Building Automation System, including:

Replacement BAS server (DELL PRO MAX TOWER T2)
One monitor (LG 27BA45U-B)
Three METASYS-compatible laptops (DELL PRO MAX 16)
METASYS Version 13 software licenses
Database upgrade/migration and graphics upgrade
Onsite installation, commissioning, system integration, and operator training

Contract & Timeline

Type: Special Notice (Notice of Intent to Sole Source)
NAICS: 238210 – Electrical Contractor and Other Wiring Installation Contractors
Intended Awardee: Johnson Control Inc.
Estimated Value: $69,397.44
Performance Period: 100 days (one-time supply and installation)
Response Due: April 20, 2026, 09:00 AM GMT
Published: April 8, 2026
Place of Performance: US Embassy Libreville, Gabon

Justification for Sole Source

The sole source justification (FAR 6.302-1) is based on:

Urgency: High risk of catastrophic failure of the current BAS server, potentially leading to loss of HVAC control and equipment damage.
Proprietary Software: Johnson Controls Inc. (JCI) owns all copyrights and intellectual property rights for the METASYS software, which is not available from other sources.
System Compatibility: New hardware must integrate with existing JCI METASYS field equipment, which uses proprietary communication protocols.
Database Migration: JCI's proprietary tools are essential for migrating 14 years of operational data.
Warranty & Support: Using non-JCI hardware would void existing warranties and eliminate access to JCI's technical support.
Cost-Effectiveness: The JCI upgrade is significantly more cost-effective ($69K) than a complete system replacement ($460K+).

Response Requirements

While this is a sole source intent, all responsible sources may submit a capability statement, proposal, or quotation. Responses must provide clear and convincing evidence that competition would be advantageous to the Government and would not result in a delay or degradation of services. A determination not to compete is at the Government's discretion. This notice is not a solicitation, and costs associated with responses will not be reimbursed.