NOTICE OF INTENT TO SOLE SOURCE - BD CATO Subscription and IV Prep Support

Solicitation / RFP / RFQ

This document is a Request for Quote (RFQ) for a service agreement for Preventive Maintenance (PM), Corrective Maintenance (CM), Parts, Software Support, Server Support, and Software License for BD IV Prep equipment. The services are for the Department of Veterans Affairs Central California Health Care System – Fresno VA Medical Center. The acquisition is being conducted under FAR Subpart 13 Simplified Acquisition Procedures for Certain Commercial Items and is a sole source award under FAR Part 13.

• Routine Preventive Maintenance (PM) as per Original Equipment Manufacturer (OEM) specifications.

• Unlimited on-site Corrective Maintenance (CM) during normal operating hours (excluding Federal Holidays).

• Parts and Labor for PM or CM provided at no additional cost.

• Equipment Verification.

• Software Support for all specified items.

• Emergency/Support Telephone Consultation (24/7).

• Furnish and replace parts at no cost with next-day delivery by 10:30 AM.

• Contractor personnel must be "Fully Qualified" with relevant training and a minimum of two years of experience.

• Compliance with NFPA-99, TJC, NEC, OSHA, HIPAA, Federal and VA security specifications.

• Compliance with OSHA Bloodborne Pathogens Standard.

• Adherence to records management obligations and VA information security requirements.

• Contract Type: Firm-Fixed-Price.

• Period of Performance (POP): Base period from 06-01-2026 to 05-31-2027.

• Estimated Value: Not explicitly stated, but NAICS code 541519 has a size standard of $47 Million.

• Quotes must be submitted electronically to Edward.Hunter@va.gov and Janetra.Johnson@va.gov.

• Quotes must be labeled with the Contractor's name, SAM UEI number, business address, and point of contact information.

• Telephone and fax responses will not be accepted.

• Offers must be complete, self-sufficient, and respond directly to the requirements.

• Evaluation will focus on determining if the vendor's quote offers high technical capability at a competitive price, meeting minimum requirements.

• Evaluation Factor: Price (complete section B2 – Price Schedule).

• Quotes must hold prices firm for 30 calendar days from the receipt date.

• This acquisition is UNRESTRICTED.

• NAICS Code: 541519 - Other Computer Related Services.

• Size Standard: $47 Million.

• Pay particular attention to addendum to FAR 52.212-1 and 52.212-2 for submission instructions and requirements.

• Questions and quotes shall be submitted by email only.

• This is a sole source award under FAR Part 13.

• A Business Associate Agreement (BAA) will be required.

Other / Unclassified

This document is a Justification for Single Source Award for the Department of Veterans Affairs, specifically for the VA Central California Health Care System in Fresno. It outlines the need for a service contract to provide preventive maintenance, corrective maintenance, parts replacement, software support, and server support for the BD Pyxis IV Prep system and its integrated components, including the BD CATO software and IV Prep Gravimetric Pack. The estimated duration for the required services is a one (1) year subscription.

The document explains that CareFusion Solutions, LLC (a subsidiary of Becton Dickinson - BD) is the sole manufacturer, service provider, and authorized maintenance entity for the BD Pyxis IV Prep system. No other vendors are authorized or certified by BD to perform maintenance or support on these systems. Market research confirmed that no third-party vendors can meet the technical, proprietary, and support requirements. Therefore, CareFusion Solutions, LLC is identified as the only viable source for these essential services, which are critical for maintaining the operational status and compliance of the medication preparation system.