Notice of Intent to Sole Source - CRAC Unit Parts
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The 35th Contracting Office at Misawa Air Base, Japan, has issued a Notice of Intent to Sole Source for the procurement of replacement parts for four Liebert CRAC units (model # DS105ASJ1EI0575). The Air Force intends to award a sole source contract to Virtiv Corporation due to their unique capability to provide compatible parts and meet security requirements. Interested parties must submit evidence of their capability by March 24, 2026.
Scope of Requirement
This requirement is for specific replacement parts to ensure four fully operational Liebert Computer Room Air Condition (CRAC) units, providing a total of 60-tons of cooling, critical for a Mission Training Center. The existing units are failing and nearing end-of-life. Key requirements include:
- Procurement of specific replacement parts for Liebert CRAC units (model # DS105ASJ1EI0575).
- All parts must be US-made end products.
- All materials must remain in the possession of a US citizen throughout the performance period, including shipping to Travis AFB.
Contract Details
- Type: Sole Source Contract (Simplified Acquisition Procedures)
- Proposed Vendor: Virtiv Corporation (CAGE: 1EDC2)
- NAICS: 333415 (Air-Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing)
- Product Service Code: 4120 (Air Conditioning Equipment)
- Justification: The Government believes only Virtiv Corporation possesses the required capabilities due to the parts' compatibility with the existing system and their ability to meet stringent security requirements. Market research identified Vertiv (formerly Liebert) as the sole manufacturer.
Eligibility / Response Instructions
This is a Notice of Intent to Sole Source, not a solicitation. The Government intends to negotiate with only Virtiv Corporation. However, interested parties may identify their interest by providing clear and convincing evidence that they can:
- Provide all the needed assets.
- Meet the security requirements (US citizen handling, US-made parts).
- Demonstrate that competition would be advantageous to the Government.
- Response Due: March 24, 2026, by 10:00 AM (Japan Standard Time).
- Submission: Via e-mail to Tomoko Asai (tomoko.asai.jp@us.af.mil) and 2d Lt Kade Forrester (kade.forrester.1@us.af.mil).
- Note: No telephone calls or facsimiles will be accepted. Responses received after the deadline or without required information may not be considered.
Additional Notes
This notice is for informational purposes only. Responses are not considered offers and cannot be accepted by the Government to form a binding contract. The Government will not pay for information requested or compensate respondents for costs incurred. The USG is researching future CRAC unit replacements to potentially remove this restriction.