Notice of Intent to Sole Source - Document Control and Standards Maintenance
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Defense Health Agency (DHA), specifically the Healthcare Contracting Division-Southeast (HCD-SE), intends to award a sole source contract to MediaLab Solutions, LLC for Document Control and Standards Maintenance services at the Naval Health Clinic Cherry Point (NHCCP), NC Laboratory Department. This notice is an intent to sole source, and interested parties may submit capability statements to challenge this determination. Responses are due by January 26, 2026.
Scope of Work
The requirement is for an annual subscription to a web-based, integrated system providing comprehensive laboratory services. This system must be accessible via username and password and include:
- Document Control management system: For current laboratory standard operating procedures (SOPs) and forms, available in real-time.
- Competency Assessment management system: For training and competency assessments to maintain current staff skills.
- Inspection and Accreditation management system: To ensure regulatory compliance with standards from CLIA, CAP, Joint Commission, and FDA.
- Nonconforming Events Reporting tool: For trend analysis and corrective actions.
- Medical Laboratory Continuing Education: Resources for required certification maintenance.
Contract & Timeline
- Opportunity Type: Presolicitation (Notice of Intent to Sole Source)
- Intended Awardee: MediaLab Solutions, LLC
- Set-Aside: None (No set-aside restrictions)
- NAICS: 611710 (Educational Support Services)
- Product Service Code: U010 (Certifications And Accreditations For Educational Institutions)
- Response Due: January 26, 2026, 5:00 PM ET
- Published: January 21, 2026
- Place of Performance: Havelock, NC
Evaluation
This notice is not a request for competitive proposals. The Government will consider all capability statements received by the closing date solely to determine if a competitive procurement is feasible. A determination not to compete is at the Government's discretion.
Additional Notes
Vendors challenging the sole source basis must email technical data sufficient to demonstrate capability to Koffi Alognon at koffi.e.alognon.civ@health.mil. Accepted formats include PDF, MS Word, or MS Excel. No phone calls will be accepted.