Notice of Intent to Sole Source DoDTR IM/IT Support Services
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Defense Health Agency (DHA) Contracting Activity (DHACA) has issued a Notice of Intent to Sole Source a Firm Fixed Price (FFP) bridge contract to Cherokee Nation Operational Solutions (CNOS) for Department of Defense Trauma Registry (DoDTR) Information Management/Information Technology (IM/IT) Support Services. This sole source action is justified under FAR 6.103-1(c)(2)(ii) to prevent unacceptable delays, with a future competitive 8(a) 5-year follow-on contract planned. Interested parties must submit their capabilities by February 20, 2026, 9:00 AM EST.
Scope of Work
This requirement provides high-level technological support for the DoDTR, including:
- Maximizing service hours and investigating data loss.
- Updating the registry with vendor patches and ingesting data from deployed DoDTR versions.
- Designing new prototype modules.
- Administering servers and database applications (Oracle, Linux).
- Ensuring security patches are current and troubleshooting issues with vendors.
- Creating complex data extraction queries for analytic support, critical for the Joint Trauma System (JTS) and Clinical Practice Guidelines (CPGs).
Contract & Timeline
- Type: Firm Fixed Price (FFP) Sole Source Bridge Contract
- Intended Contractor: Cherokee Nation Operational Solutions (CNOS)
- Justification: Unacceptable delays in fulfilling agency requirements (FAR 6.103-1(c)(2)(ii))
- Future Plan: Competitive 8(a) 5-year follow-on contract
- Response Due: February 20, 2026, 9:00 AM EST
- Published: February 5, 2026
Justification for Sole Source
CNOS possesses in-depth knowledge of the DoDTR system architecture, including various modules, and direct experience with its administration, security, and data management. They have established processes for issue resolution and maintain a cleared, trained workforce experienced in complex Oracle/SQL queries and module development. Competing this requirement now would lead to substantial duplication of costs and extensive transition efforts, including reverse engineering workflows, retraining personnel, and reestablishing system access, which would not be recovered through competition.
Response Information
This is a notice of intent, not a request for quotations. Firms believing they can provide these services must identify their interest and capability in writing to the Government point of contact. A determination not to compete is at the Government's discretion.
- Point of Contact: James Cheng
- Email: james.cheng1.civ@health.mil