Notice of Intent to Sole Source for Building Automation System (BAS) Maintenance Services

Statement of Work (SOW) / Performance Work Statement (PWS)

To sustain the Defense Information Systems Agency (DISA) Headquarters (HQ) Building Automation System (BAS) by maintaining, testing, calibrating, and repairing system components, adjusting device programming, and maintaining the software that monitors all facility systems.

• Provide full-time, on-site maintenance, repair, and support services for the BAS.

• Perform routine work during regular working hours (7:30 am - 4:30 pm local time).

• Systems monitored and controlled by the BAS include: Boiler plant, chilled water plant, cooling towers, fans, pumps, drives, economizers, air distribution and ventilation systems, exhaust fans, fan coils, unit heaters, lighting systems, power systems (including emergency power), operating schedules, and utility meters.

• Task 1: Preventative Maintenance (PM): Utilize technicians trained on LonWorks, Schneider-Electric TAC I/A Series® MicroNet, and Eaton controllers, with at least three years of experience and certification in Niagara N4 Framework and TAC I/A Series® Workplace Tech Tool 5.7. PM includes annual verification of sensors, actuators, controllers, valves, dampers, panels/devices, calibration of analog inputs/outputs, confirmation of digital inputs/outputs, point-to-point checks, software updates, and firmware updates.

• Task 2: Adjustment of BAS system's programming and settings: Adjust parameters, set points, update programming for new systems/components, perform software/firmware updates, and conduct diagnostic testing.

• Task 3: Coordination: Coordinate with the Base Operating Support (BOS) Contractor and DISA J4 to identify BAS issues, make recommendations, and respond to investigation/repair requests within two working days.

• Task 4: Realignments, Additions, and Modifications: Estimate costs for hardware/software changes due to new requirements or building alterations. Includes specific tasks like CO2 sensor replacement and installation of additional ports for transducer calibration.

• Task 5: Unscheduled (Emergency) Maintenance & Repair (24x7): Provide 24/7 response with an eight-hour response time for troubleshooting and repair of all covered equipment.

• Period of Performance: Base period from 02MAY2026 to 01NOV2026, with a six-month extension option.

• Place of Performance: DISA Headquarters, 6910 Cooper Avenue, Ft Meade, MD 20755. Full-time work will be performed partially on-site and off-site at the contractor's office.

• Requires a final Secret Facility Clearance.

• Contractor Key Personnel require Secret and NIPRNet access.

• Personnel must be United States citizens.

• Compliance with various DISA and DoD security instructions is mandatory.

• Weekly activity and status reports.

• Monthly PM records.

• BAS systems reports as requested.

• Service Reports for Task 4 and Task 5.

Other / Unclassified

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Solicitation / RFP / RFQ

This is a sole source combined synopsis/solicitation for Building Automation System (BAS) Maintenance services, prepared in accordance with FAR 12.202. It is being issued as a Request for Quote (RFQ) using Commercial Item Procedures under FAR Part 12 and is solicited as a 100% small business set-aside procurement. The government is procuring maintenance support for the BAS system within the DISA Headquarters' complex.

• Maintenance support for the BAS system, including calibration, repair, testing, and software maintenance.

• Services cover assets such as boiler plant, chillers, cooling towers, fans, air and water economizers, air distribution and ventilation systems, air handlers, gas fired heaters, lighting systems, emergency power systems, fuel delivery systems, uninterruptable power supply systems, operation schedules, and utility meters.

• Preventative maintenance (PM) must be performed in accordance with Systems Operations and Maintenance Manuals (SOMMs).

• Configuration management includes adjusting parameters, set points, updating data fields, and performing software/firmware updates.

• Helpdesk support is required, including attending coordination meetings and responding to requests for investigation and repair within two working days.

• Offerors must provide expert technicians trained on specific protocols (LonWorks, Schneider-Electric TAC I/A Series® MicroNet, Reliable Controls BACnet) with at least three years of experience and specific software certifications (Niagara N4 Framework, TAC I/A Series® Workplace Tech Tool 5.7).

• Offerors must provide a 508 plan or state that 508 requirements are not applicable.

• Offerors must provide a Mission Essential Plan.

• Contract Type: Firm Fixed Price (FFP).

• Period of Performance (PoP): One six-month base period. An additional six-month period may be authorized under FAR 52.217-8.

• NAICS Code: 561210 – Facilities Support Services ($47.0M size standard).

• Quotes must be submitted via email ONLY to bryn.l.riska.civ@mail.mil and renee.e.cox2.civ@mail.mil.

• Quote Due Date: Wednesday, April 22, 2026, 12:00 PM Eastern Local Time.

• Subject line format for emails: "612674404/Company Name/Email X of X".

• Offerors must acknowledge all amendments.

• Offerors must complete Attachment 2 (DD254) and Attachment 4 (FAR/DFARS Provisions/Clauses/Additional DITCO Text).

• Evaluation Factors: Lowest price, technically acceptable quote. Evaluation will be based on Technical/Management, Price, Security Clearance Level, 508 Plan, and Mission Essential Plan.

• Technical/Management subfactors include Operations and Maintenance, Configuration Management, and Helpdesk Support.

• Past performance will be reviewed for responsibility determination but will not impact technical acceptability.

• The government intends to award without discussions, but reserves the right to conduct them.

• 100% small business set-aside procurement.

• Offerors must be registered in the System for Award Management (SAM).

• Offerors must provide factory-certified technicians with specific training and experience.

• Offerors must provide an OEM letter confirming authorization.

• The PWS details are in Attachment 1.

• Attachment 3 is the CLIN Pricing Worksheet and must be submitted as a separate document.

• Offerors must be aware of page limitations for certain sections (e.g., Technical/Management quote not to exceed 15 pages, 508 Plan not to exceed 5 pages, Mission Essential Plan not to exceed 5 pages).

• Offerors must state if any Organizational and Consultant Conflicts of Interest (OCCI) exist and provide a plan if necessary.

Forms / Attachments / Pricing Sheets

This document contains a compilation of Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulation Supplement (DFARS) provisions and clauses that are applicable to this opportunity. It serves as a reference for bidders to understand the contractual terms and conditions that will govern any resulting contract.

• Provisions: These are clauses that solicitors must complete and return with their proposals. Key provisions include:
  • FAR 52.203-11: Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions.
  • FAR 52.204-7: System for Award Management.
  • FAR 52.212-1: Instructions to Offerors—Commercial Products and Commercial Services.
  • DFARS 252.204-7016 & 252.204-7017: Representations regarding covered defense telecommunications equipment or services.
  • DFARS 252.204-7019: Notice of NIST SP 800-171 DoD Assessment Requirements.
  • DFARS 252.225-7055 & 252.225-7059: Representations regarding business operations with specific regimes or regions.
  • DFARS 252.237-7024: Notice of Continuation of Essential Contractor Services, requiring a written plan.
  • DFARS 252.239-7009: Representation of Use of Cloud Computing.
• Clauses: These are terms and conditions that will be included in the resulting contract. Notable clauses include:
  • FAR 52.212-4: Contract Terms and Conditions-Commercial Products and Commercial Services.
  • FAR 52.217-8: Option to Extend Services.
  • DFARS 252.204-7012: Safeguarding Covered Defense Information and Cyber Incident Reporting.
  • DFARS 252.204-7018: Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services.
  • DFARS 252.204-7020: NIST SP 800-171 DoD Assessment Requirements.
  • DFARS 252.204-7021: Contractor Compliance with the Cybersecurity Maturity Model Certification Level Requirements.
  • DFARS 252.211-7003: Item Unique Identification and Valuation.
  • DFARS 252.232-7006: Wide Area Workflow Payment Instructions.
  • DFARS 252.232-7007: Limitation of Government’s Obligation (if applicable).
• Additional DITCO Instructions: These include points of contact, contract closeout procedures, payment instructions for credits, organizational conflicts of interest, use of government-furnished computers, surge support, incidental property management, and precedence of DISA's contract terms.

Bidders must carefully review all listed provisions and clauses to understand their obligations and requirements. Specific attention should be paid to provisions requiring representations or plans to be submitted with the proposal, such as those related to cybersecurity (NIST SP 800-171, CMMC), telecommunications equipment, and essential contractor services. Compliance with these terms is critical for proposal submission and contract performance.

Form / Attachment / Pricing Sheet

This document is a pricing worksheet template provided by the Defense Information Systems Agency (DISA) for offerors to complete and submit as part of their proposal. It outlines the required format for detailing proposed costs and pricing.

• CLIN Structure: The template requires the completion of a CLIN (Contract Line Item Number) Summary, detailing labor, materials, and emergency services.
• Pricing Breakdown: Separate sheets are provided for the Base Period and a 6-Month Extension, requiring detailed breakdowns of costs, including labor categories, hours, rates, and material costs.
• Required Fields: Offerors must complete fields such as Solicitation Title, Solicitation Number, Contractor Name, Cage Code, Contract Vehicle, and Date.
• Formulas: The spreadsheet must include all formulas, and calculations must be verifiable.
• No Pricing Notes: Offerors are instructed not to include any "pricing notes" within the template.

This worksheet is critical for bidders to accurately detail their proposed pricing in the format specified by the government. It ensures that all costs are traceable from detailed breakdowns to the CLIN Summary. Offerors must ensure compliance with federal regulations and the specific instructions within the RFP/RFQ when completing this template. The template includes line items for Labor (BAS Specialists), Materials, Emergency Labor, and a Surge CLIN (Cost Reimbursable NTE). Pricing for a 6-Month Extension is for evaluation purposes only and will not appear on the contract.

Form / Attachment / Pricing Sheet

This document, "Mission-Essential Contractor Services," serves as an enclosure to a solicitation or contract. It defines and clarifies what constitutes "essential contractor services" and "mission-essential functions" in the context of Department of Defense (DoD) operations.

• Essential Contractor Service: Defined as services provided to support mission-essential functions, including support of vital systems (e.g., ships), installation, garrison, and base support, as well as services for foreign military sales customers. These services are critical if their interruption could seriously impair defense systems or operations.
• Mission-Essential Functions: Defined as organizational activities that must be performed under all circumstances to achieve DoD component missions or responsibilities. Failure to perform these functions would significantly affect the DoD's ability to provide vital services or exercise authority, direction, and control.
• Requirement for Offerors: Offerors are required to submit a written plan describing how they will continue to perform essential contractor services listed in the document, in accordance with DFARS 252.237-7024.
• PWS Deeming: All services required within the Performance Work Statement (PWS) are considered mission essential.

This document is crucial for bidders as it establishes the critical nature of the services being procured. It requires bidders to demonstrate their capability to maintain continuity of these essential services by submitting a specific written plan. Understanding these definitions is key to tailoring proposals and ensuring compliance with the government's requirements for mission-critical support.