Notice of Intent to Sole Source for Fuels Preventative and Corrective Maintenance Services

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for comprehensive preventive maintenance (PM) and corrective maintenance (CM) services for the HNC Fuels Program (RMMR) to sustain a worldwide fueling capability for federal petroleum facilities and systems.

• Preventive Maintenance (PM): Recurring, periodic, or scheduled work to preserve systems/facilities, prevent component failure, prevent unscheduled outages, and identify components for replacement or repair. This includes routine inspections, testing, and identifying required repairs for petroleum fuel systems.

• Corrective Maintenance (CM): Restoration of real property to a condition that allows effective utilization for its designated purpose through overhaul, re-processing, or replacement of deteriorated parts or materials. This also includes emergency response capability for fuel delivery missions.

• Services: The contractor will provide all labor, management, supervision, Quality Control, transportation, supplies, vehicles, tools, materials, facilities, equipment, and incidentals necessary to perform the work.

• Scope Modifications: The Government reserves the right to add, remove, or realign installations/sites, facilities, or services as in-scope modifications via contract modification.

• Performance will be evaluated based on Quality of Work, Timely Performance, Effectiveness of Management, and Compliance with Safety Standards.

• Specific metrics include satisfactory control of scope, schedule, execution, and costs; complete and adequate documentation; timely submission of reports; no more than 5% of Service Orders sent back for correction; and no significant customer complaints for more than 15% of PM events or 10% of CMs.

• The PWS applies to various Government sites and DLA capitalized petroleum facilities, with specific frequencies identified in Appendix I.

• The contract period of performance is not explicitly stated in this excerpt but is implied to be ongoing with potential for extensions.

• Centrally Managed Programs (CMPs): Contractors must concede authority to CMP contractors for work on certain systems/components.

• Personnel: Contractor must provide qualified personnel, including a Project Manager, Quality Control Manager, Project Engineer, Safety Manager, and Site Managers, with specific experience requirements.

• Reporting: Daily reports, monthly status reports, PM reports, and Service Order tracking are required.

• Submittals: Detailed requirements for submittals are outlined in Appendix C, Section 01 33 00.

• Safety: Compliance with EM 385-1-1 and other applicable safety regulations is mandatory.

• Quality Control: An effective QC system must be established and maintained, including a CQC Plan, and adherence to preparatory, initial, and follow-up phases of control.

• Data Management: Use of Resident Management System (RMS) is mandatory for administration, schedules, submittals, correspondence, QC, and reports.

• Antiterrorism/Operations Security: Compliance with Appendix D is required.

Notice of Intent to Award Sole Source

This notice announces the government's intent to award a sole source contract for Fuels Preventative and Corrective Maintenance Services within the South Atlantic Division, supporting the Air Force. The Defense Logistics Agency (DLA), through USACE CEHNC, requires these services to maintain operational fuel systems critical for the Air Force.

• Preventative Maintenance: Ensuring federal petroleum facilities and systems comply with codes, regulations, and laws. Includes providing written reports detailing evaluated systems.

• Corrective Maintenance: Performing minor repairs to petroleum facilities, systems, and supporting DLA-E capitalized facilities. Includes emergency response capability to ensure safe and reliable fuel delivery.

• Scope: Services are limited to actions essential for maintaining operational readiness and preventing mission degradation during a 10-week period of performance.

• Specific Work: Includes scheduled, mission-essential preventative maintenance; necessary corrective maintenance for system/equipment failures; and response to emergent, unforeseen service requirements.

• The document references a Performance Work Statement (PWS) for detailed requirements.

• The North American Industrial Classification System (NAICS) code is 561210 - Facilities Support Services, with a business size standard of $47M.

• This is NOT a Request for Quote (RFQ) or a solicitation for competitive proposals.

• It is a notice of intent to award a sole source contract.

• However, responses received by the closing date will be considered by the government to determine if a competitive procurement is warranted.

• Responses are due electronically by 2:00 p.m. CST on Wednesday, 13 May 2026.

• Phone calls will not be accepted.

• Not applicable as this is a notice of intent for a sole source award.

• The government is not obligated to award a contract based on this notice and is not responsible for any costs incurred by respondents.

• Respondents must affirm active registration in SAM, provide UEI number, credentials, qualifications, pricing data, point of contact, and indicate business size/type (large, small, 8(a), HUBZone, etc.) and ownership (U.S. or foreign).