Notice of Intent to Sole Source for One (1) Thermo-Calc Software High Entropy Alloys Database (TCHEA8)

Solicitation / RFP / RFQ

This document provides special instructions and information related to an "Intent to Solicit Only One Source" for supplies or services. The government intends to negotiate with Thermo-Calc Software Inc. for this action. However, all proposals received by the closing date and time will be considered.

• Contract Type: Firm-Fixed-Price (FFP)
• Inspection and Acceptance: To be performed at Aberdeen Proving Ground (APG), MD 21005.
• Tax Exemption: Exemption certificate number 30005004 covers exemption from Maryland retail sales and use tax. The Federal Tax ID for the Army Research Laboratory is 53-0215803.

This document lists numerous DFARS (Defense Federal Acquisition Regulation Supplement) commercial provisions and clauses. Key included clauses (marked with 'X') relevant to bidders include:

• 252.203-7000, Requirements Relating to Compensation of Former DoD Officials

• 252.203-7002, Requirement to Inform Employees of Whistleblower Rights

• 252.203-7005, Representation Relating to Compensation of Former DoD Officials

• 252.204-7018, Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services

• 252.223-7008, Prohibition of Hexavalent Chromium

• 252.225-7001, Buy American and Balance of Payments Program

• 252.225-7055, Representation Regarding Business Operations with the Maduro Regime

• 252.225-7056, Prohibition Regarding Business Operations with the Maduro Regime

• 252.225-7059, Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region—Representation

• 252.225-7060, Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region

• 252.247-7023, Transportation of Supplies by Sea

• Exceptions: Any exceptions or conditions to the solicitation must be set forth in a cover letter to the proposal.

• Award: No award will be made for less than the full quantities solicited. Offers for less than full quantities will be considered nonresponsive.

• Payment Terms: Payment terms of less than net thirty (30) days are unacceptable.

• ACC - APG POC: Contract Specialist Abigail Conway (abigail.r.conway.civ@army.mil), Contracting Officer Ariel Amey (ariel.m.amey.civ@army.mil).

• Technical POC: TBD.

• Distribution: Approved for public release; distribution is unlimited.

• Website: Offerors may access the Adelphi Contracting Division website at: http://www.arl.army.mil/www/default.cfm?page=509

• Foreign Nationals: Specific requirements for employing foreign nationals are detailed, requiring documentary evidence of employment eligibility.

Form / Attachment / Pricing Sheet

This document contains fill-in provisions and full-text clauses that are required for potential bidders to review and, in some cases, complete as part of their offer. It includes specific clauses from the Defense Federal Acquisition Regulation Supplement (DFARS).

DFARS 252.204-7017, Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services—Representation:

• Requires offerors to represent whether they will provide covered defense telecommunications equipment or services to the Department of Defense (DoD) in performance of an award resulting from this solicitation.
• If an offeror will provide such equipment or services, they must disclose specific details including brand, manufacturer, product numbers, proposed use, and information about the entities providing the equipment or services.
• Definitions for key terms like "covered defense telecommunications equipment or services" are provided.

DFARS 252.232-7006, Wide Area WorkFlow (WAWF) Payment Instructions:

• Outlines the mandatory electronic submission of payment requests and receiving reports through the WAWF system.
• Provides instructions on WAWF access, registration, and training.
• Specifies document types for various payment scenarios (cost-type, fixed price, progress payments, performance-based payments).
• Includes a Routing Data Table with fields for payment officials and locations, many of which are marked as TBD (To Be Determined) and require insertion by the Contracting Officer.

Bidders must carefully review these provisions and clauses to understand their obligations and requirements. Specifically, they need to determine if they will be providing covered defense telecommunications equipment or services and complete the required representation. Additionally, bidders must understand the WAWF payment submission process and be prepared to use the system for invoicing and receiving reports, noting that specific routing data will be provided by the Contracting Officer.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items, issued as a Request for Quote (RFQ) under FAR Part 13 Simplified Acquisition Procedures (SAP). The government intends to solicit only one source, Thermo-Calc Software, Inc., for the purchase of one (1) Thermo-Calc Software High Entropy Alloys Database (TCHEA8).

• Item: One (1) Thermo-Calc Software High Entropy Alloys Database (TCHEA8)

• Delivery: Required by 17 April 2026, electronically to the Technical Point of Contact (TPOC) at Aberdeen Proving Ground, Maryland.

• Contract Type: Commercial, Firm Fixed Price (FFP).

• Contract Financing: Not applicable.

• NAICS Code: 513210 (Information Services and Data Processing Services).

• Small Business Size Standard: $47,000,000.00.

• Response Date: 02 April 2026, via email to the Primary Point of Contact.

• Evaluation Criteria: Not applicable.

• Offeror Representations: Offerors must include a completed copy of FAR 52.212-3 (with Alternate I).

• Sole Source: The government is soliciting with only one source under FAR 13.106-1(b)(1)(i).

• Set-Aside: Not applicable.

• This notice constitutes the only solicitation; proposals are being requested, and a written solicitation will not be issued separately.

• Offerors must provide their business size relative to the NAICS code and identify any socioeconomic categories.

• Numerous FAR and DFARS clauses are incorporated by reference, including those related to System for Award Management (SAM) registration, prohibitions on certain telecommunications equipment, and Buy American provisions.