Notice of Intent to Sole Source for Telecommunication and Wireless Services for AKARNG - MTA

Solicitation / RFP / RFQ

This document is a Determination Memorandum for a Sole Source Acquisition, justifying a purchase over the micro-purchase threshold but not exceeding the simplified acquisition threshold, in accordance with FAR 13.106-3(b)(3)(i). It details the need for telecommunication services, including analog lines for critical systems (fire and security alarms, emergency elevator phones, emergency call boxes) and internet services for statewide personnel. It also covers wireless telephone services with voice and data plans.

• Analog telephone lines for personnel and emergency systems, critical for operation during power outages.

• Internet services for statewide personnel for daily network connectivity, messaging apps, email, and video calls.

• Wireless telephone services, including voice and data plans, and associated equipment.

• Purchase Request Number: 12377397

• Estimated Amount: $71,464.29

• Proposed Contractor: MATANUSKA TELECOM ASSOCIATION INC (CAGE Code: 0B598)

• Fund Type: O&M, ONGR EA, OTHER (specific type not fully indicated, but options provided)

This document is a justification for a sole source purchase, not a solicitation requiring proposal submissions. The justification is approved based on the determination that only one source is reasonably available.

This is a sole source justification, indicating no set-aside or broad competition is being sought at this time.

• The justification highlights that the services are local in nature and provided by the available provider in the area, offering better customer service and faster response times.
• Market research indicates that while major providers have vast networks, other smaller companies may have limited service areas. This acquisition is a follow-on to a previous cooperative agreement.
• The government acknowledges that competition is limited due to the nature and location of the services provided. Actions to overcome barriers to future competition are not specified beyond the current justification.

Statement of Work (SOW) / Performance Work Statement (PWS)

The Alaska Army National Guard Network Enterprise Center (AKARNG-NEC) requires a solution for managing telecommunication services, including mobile, analog phone, 1-800, long-distance, call forwarding, local internet, and long-haul circuits. The goal is to enable real-time oversight and control of these services to manage funding, reduce waste, and prevent abuse.

This document outlines the requirements for telecommunication services, including:

• Voice Communication: Landline, mobile (cellular), VoIP, and multi-line/extension support.

• Types of Systems: Key Service Unit (KSU) Systems and Private Branch Exchange (PBX) Systems (on-premises or hosted/cloud-based).

• Wireless Services: Unlimited Voice/Text/Data and Unlimited Data Only (MiFi/Hotspot).

• Internet Services: Broadband (DSL, fiber-optic, cable), mobile internet, satellite internet, and fiber internet.

• Television and Video Services: IPTV and Cable TV.

• Business Services: Business phone systems (PBX), cloud solutions, networking, and related products/support.

• The service provider must execute invoices in WAWF with a digital copy of the monthly statement attached, itemizing all services received.

• AKARNG will retain full oversight, approval authority, and account visibility.

• Accounts are subject to adjustments, additions, or cancellations as requirements evolve.

• The period of performance is expected to include a base period with option awards.

• Services support personnel on Ft. Richardson.

• The vendor is MATANUSKA TELECOM ASSOCIATION INC.

• The vendor's SAM Registration Expiration Date is February 19, 2026.

• Implementation timeline is short and dependent on the ability to extend current contracts.

• The number of current accounts is 4.

• Offerors must assume their approach will include a Period of Performance, base with option award.