Notice of Intent to Sole Source for Telecommunication and Wireless Services for AKARNG - United Utilities LLC

Other / Unclassified

This document is a "Simplified Acquisition Procedures (SAP) Determination Memorandum for Sole Source Acquisitions Over the Micro-Purchase Threshold but Not Exceeding the Simplified Acquisition Threshold" (FAR 13.106-3(b)(3)(i)). It justifies a sole-source purchase for telecommunication services.

This document is relevant to bidders as it explains why the government is pursuing a sole-source acquisition for specific telecommunication services. It details:

• Purchase Request Number: 12377400
• Estimated Amount: $108,868.45
• Proposed Contractor: UNITED UTILITIES, INC.
• Services Required: Analog lines for personnel and emergency systems (critical for fire/security alarms, elevator phones, call boxes), and internet services for statewide AKARNG personnel. Also includes wireless telephone services (voice + data plans, accessories, equipment).
• Justification for Sole Source: Services are local in nature, and local providers offer better customer service, faster response times, and support for local economies. Rural areas are isolated with only one source.
• Market Research: Vetted through Appendix 1005 of the Cooperative Agreement. The award is a follow-on to a previous agreement that the State of Alaska will no longer support. Accounts were reacquired through cost analysis.
• Barriers to Competition: The government is limited in competition due to the nature of the services and their location.

Statement of Work (SOW) / Performance Work Statement (PWS)

To establish a payment solution for telecommunication services for the Alaska Army National Guard Network Enterprise Center (AKARNG-NEC), enabling real-time oversight and control of mobile, analog phone, 1-800, long-distance, call forwarding, local internet, and long-haul circuits services. This aims to improve funding control, reduce service waste, and prevent end-user abuse.

This document outlines the requirements for telecommunication services, including:

• Voice Communication:

  • Landline service (copper wire or fiber optic)
  • Mobile (cellular) voice and data service
  • VoIP (Voice over Internet Protocol)
  • Multi-line/Extension Support

• Types of Systems:

  • Key Service Unit (KSU) Systems
  • Private Branch Exchange (PBX) Systems (on-premises or hosted/cloud-based)
  • Wireless (Unlimited Voice/Text/Data or Data Only)

• Internet Services:

  • Broadband internet (DSL, fiber-optic, cable)
  • Mobile internet (wireless data)
  • Satellite internet
  • Fiber internet

• Television and Video Services:

  • IPTV (Internet Protocol Television)
  • Cable TV
  • Streaming and video services

• Business Services:

  • Business phone systems (PBX)
  • Cloud solutions (storage, data centers, collaboration tools)
  • Networking (data networks, dedicated circuits, security)

• Related Products and Support:

  • Equipment (modems, routers, dishes, phones)
  • Customer support
  • Billing and account management

• The service provider must execute invoices in WAWF with a digital copy of the monthly statement, including an itemized list of services received.

• AKARNG will retain full oversight, approval authority, and account visibility.

• Assumed to include a Period of Performance with base and option award.

• Services are for personnel on Ft. Richardson.

• The vendor is UNITED UTILITIES, INC.

• SAM Registration Expiration Date: October 27, 2026.

• Implementation timeline is short and dependent on extending current contracts.

• Two current accounts are identified: 9075432225 and 9075435296.

• Accounts are subject to adjustments, additions, or cancellations as requirements evolve.

• Additional service accounts may be acquired.