NOTICE OF INTENT TO SOLE SOURCE forGatan ancillary instrument systems Maintenance Service Agreement

Other / Unclassified

This document is a "Determination & Findings for Other Than Full & Open Competition" for a Preventive Maintenance Contract. It outlines the justification for procuring services from a single source, GATAN, INC.

This document indicates that the Army Research Laboratory (ARL) intends to award a sole-source contract for preventive maintenance on specific TEAM Pegasus and TEAM EDS equipment. The justification is based on:

• Compatibility: The equipment must be compatible with existing systems.
• Warranty: Purchasing from another manufacturer would void existing warranties.
• Proprietary Software/Expertise: GATAN, INC is the sole authorized service contractor with the necessary proprietary software, specialized tools, hardware components, and training to maintain the equipment to original performance specifications.

The contract will cover one base year and two additional option years, replacing a current contract set to expire on June 8, 2026. The document also states that market research was conducted and no other sources were found to meet the requirements. This information is relevant to potential bidders as it explains why this opportunity is not being competed broadly and highlights the specialized nature of the required maintenance services.

Solicitation / RFP / RFQ

This document contains provisions and clauses relevant to solicitation W911QX26QA082. It includes representations regarding telecommunications and video surveillance services or equipment, item unique identification, and payment instructions via Wide Area WorkFlow (WAWF).

• Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (52.204-24 & 52.204-26): Offerors must represent whether they provide or use covered telecommunications equipment or services. Specific disclosures are required if the offeror "will" provide or "does" use such equipment/services.

• Item Unique Identification and Valuation (252.211-7003): Requires contractors to provide unique item identifiers for delivered items meeting certain cost thresholds or specified in the schedule. This includes marking items and labeling shipments using specific symbology (e.g., two-dimensional data matrix) and reporting requirements.

• Wide Area WorkFlow (WAWF) Payment Instructions (252.232-7006): Outlines the mandatory use of WAWF for submitting payment requests and receiving reports. Specific document types, routing data, and access/training instructions are provided.

• Performance Work Statement: Referenced as an attachment within section J, dated XX May 2026.

• Anti-Terrorism (AT) – Operational Security (OPSEC) Requirements: Contractor employees must comply with installation access requirements, background checks, and personal identity verification (FAR 52.204.9).

• Contract Type: Firm Fixed Price (FFP).

• Option Exercise: The Contracting Officer may exercise options at CLINs 0002-0003.

• Exceptions in Proposal: Any exceptions or conditions must be set forth in a cover letter.

• Award: No award will be made for less than full quantities solicited; offers for less are considered nonresponsive.

• Payment Terms: Payment terms of less than net thirty (30) days are unacceptable.

• Intent to Solicit Only One Source: The government intends to solicit with GATAN, INC. However, all proposals received by the closing date will be considered.

• Foreign Nationals: Offerors expecting to employ foreign nationals must submit documentary evidence of employment eligibility.

• Distribution Statement B: Authorized for U.S. Government Agencies only.

• Government Inspection and Acceptance: To be performed at Army Research Laboratory (ARL).

• Tax Exemption: Exemption certificate number 30005004 covers exemption from Maryland retail sales and use tax.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items, issued as a Request for Quotation (RFQ) under FAR Subpart 12.6. The U.S. Army Research Laboratory intends to solicit only one source, GATAN, INC., for Gatan ancillary instrument systems Maintenance Service Agreement. This notice constitutes the only solicitation; proposals are being requested, and a written solicitation will not be issued separately.

• Gatan ancillary instrument systems Maintenance Service Agreement, as detailed in the attached Performance Work Statement (PWS).

• Contract Type: Firm Fixed Price (FFP)

• CLIN 0001: Base Period (12 months from date of award)

• CLIN 0002: Option Period 1 (12 months from date of award)

• CLIN 0003: Option Period 2 (12 months from date of award)

• Place of Delivery/Performance: U.S. Army Research Laboratory, Aberdeen Proving Ground, MD 21005-5001.

• Response Date: Five (5) Business Days after posting.

• Offers are due by 11:59 AM EST on the response date.

• Submission Contact: MJ Kang-Jones, (520) 672-9558, myoung.j.kang-jones.civ@army.mil.

• The Government will consider all proposals received prior to the closing date and time.

• NAICS Code: 335999 (Size Standard: 600)

• Set-Aside Code: N/A

• Intent to solicit only one source (GATAN, INC.) under FAR 13.106-1(b)(1)(i).

• Offerors must provide their business size in relation to the NAICS code and identify any socioeconomic categories.

• The solicitation incorporates provisions and clauses in effect through Federal Acquisition Circular 2026-01.

• Contract financing is not available for this acquisition (FAR 32.003).

• A detailed description of requirements is in the attached Performance Work Statement (PWS).

• Numerous FAR and DFARS clauses are incorporated by reference and in full text, including those related to cybersecurity, prohibitions on certain foreign entities, and representations and certifications.