Notice of Intent to Sole Source – Lodging and Event Support Services for 2026 IISS Shangri-La Dialogue – Singapore
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The U.S. Department of State, U.S. Embassy Singapore, has issued a Notice of Intent to Sole Source for lodging and event support services for the 2026 IISS Shangri-La Dialogue in Singapore. The Government intends to award a firm-fixed-price contract to Shangri-La Hotel Limited as it is the official venue and the only source capable of providing the required integrated services and secured access. Capability statements from interested parties are due by May 15, 2026.
Scope of Work
The requirement is for lodging accommodations, meeting space, and associated event support services to facilitate an official U.S. Government delegation attending the 2026 IISS Shangri-La Dialogue, scheduled for May 29–31, 2026. Services must be provided at the official conference venue, the Shangri-La Hotel Singapore, ensuring continuous on-site presence and secured access to all conference-related activities.
Contract & Timeline
- Type: Notice of Intent to Sole Source (Special Notice)
- Intended Awardee: Shangri-La Hotel Limited
- Contract Vehicle: Multiple firm-fixed-price purchase orders
- Value: Aggregate value not to exceed the Simplified Acquisition Threshold
- Authority: FAR 13.106-1(b)(1) – Soliciting from a Single Source
- Set-Aside: Not applicable (Sole Source)
- Capability Statement Due: May 15, 2026, 1700 hours (local time)
- Published: April 22, 2026
Justification for Sole Source
The Shangri-La Hotel Singapore is the official venue for the Dialogue, where all conference activities, including plenary sessions and official engagements, occur under controlled access. The delegation requires continuous on-site presence, and room availability is limited and controlled by event organizers. No other vendor can provide the necessary combination of lodging, meeting space, and direct, secured access to all official conference activities at the host venue.
Response Information
This is not a request for competitive quotations. However, interested parties may submit a capability statement demonstrating their ability to provide the required lodging, meeting space, and direct, secured access at the host venue. Responses will be considered solely to determine if a competitive procurement is feasible.
- Submission Email: SGProcurementRFQ@state.gov
- Subject Line: "Intent to Sole Source – Shangri-La Dialogue Support Services"
- Primary Contact: Kevin M. Phillips