Notice of Intent to Sole Source - NADTC Custom Configuration Spares

Form / Attachment / Pricing Sheet

This document is the "NADTC Initial Spares List - NAS Oceana," detailing the specific original equipment manufacturer (OEM) part numbers (P/N) and corresponding item names/nomenclature for initial spare parts required for NAS Oceana. It also includes a "TQR" column, likely indicating quantity or requirement.

• OEM P/N: The manufacturer's part number for each item.
• ITEM NAME/NOMENCLATURE: The description of the spare part.
• TQR: Quantity or requirement for each item.

Specific items listed include:

• Rave AD Computer
• Rave Maintenance Computer
• Shure Microphone
• Corsair Xeneon Edge
• Dell R660 Computer (x2 entries)
• APC UPS
• Dell 24 Port Ethernet Switch
• Dell Pro 16 Plus Maintenance Laptop

This list is crucial for bidders responding to opportunities related to NADTC initial spares for NAS Oceana. It directly informs potential vendors about the exact hardware components and quantities they may need to procure or provide as part of their bid. Bidders should use this list to ensure their proposals accurately reflect the specified spare parts.

Other / Unclassified

This document is a Determination Memorandum for Sole Source Acquisitions, justifying a sole source purchase for critical spare components for the Navy Aviation Distributed Training Center - Atlantic (NADTC-LANT) Expansion. The estimated amount for this acquisition is $223,472.78.

This document is relevant to potential bidders as it explains why the government is pursuing a sole source acquisition. It details the specific need for custom-modified and brand-name spare parts that are essential for the NADTC-LANT system's operational readiness and effectiveness. The justification highlights that only Aero Simulation, Inc. (ASI), the prime contractor, possesses the proprietary knowledge, data, and engineering expertise to provide these components without causing significant cost duplication, schedule delays, or system integrity issues. The document also notes that this is considered a one-time requirement and the government does not intend to compete this specific procurement in the future, though market research will continue for future needs.

Statement of Work (SOW)

To procure initial spare parts required to support the Navy Aviation Distributed Training Center Atlantic (NADTC-LANT) Expansion. These spares are essential for maintaining the operational readiness and instructional effectiveness of the training program.

• Procurement and final delivery of all specified spare parts.
• Items to be delivered to Naval Air Station (NAS) Oceana, Virginia Beach, Virginia.
• Shipments must be consolidated where possible, with advanced notification including carrier details and tracking information provided to the Government technical point of contact.

Includes specific items such as:

• Rave AD Computer

• Rave Maintenance Computer

• Shure Microphone

• Corsair Xeneon Edge

• Dell R660 Computer

• APC UPS (Refer to the document for specific OEM P/N, Item Name/Nomenclature, and Quantity (TQR)).

• Designated delivery location: Naval Air Station Oceana, Lavar Watson, 803 F Avenue, Building 140, Virginia Beach, VA 23460.

• FOB: Destination N09103.

Must be provided for each delivery to the designated POC (Lavar Watson), WAWF Accepter, and NADTC-LANT Supply Support Manager TPOC.

Each package must be marked with the Contract Number, Part Numbers List, and the site point of contact information.

• Delivery required No Later Than (NLT) 15 February 2027.
• Partial and early deliveries are authorized.
• Long lead items require coordination with the Government in advance.

Contractor shall provide applicable Commercial Off-The-Shelf (COTS) manuals, service/maintenance manuals, and warranty information if available.

• Government reserves the right to inspect and test delivered spares.
• Contractor is responsible for defective part warranty return/replacements with the OEM within 15 days of part delivery.

Other / Unclassified

This document is a pre-solicitation notice indicating the government's intent to award a sole source contract to Aero Simulation, Inc. for the procurement and custom modification of servers, computers, and peripherals. These components are required to extend the lifecycle and maintain the operational availability of the Navy Aviation Distributed Training Center (NADTC) Program's distributed mission training system. The modifications must ensure hardware interoperability within the existing classified enclave and require proprietary technical data possessed only by Aero Simulation, Inc.

This notice is not a request for competitive proposals but an announcement of a planned sole source award. Interested sources are invited to submit written technical capabilities demonstrating that competition would be advantageous to the Government. Such responses must be submitted via email by 4 June 2026 and are limited to 10 pages. The government will use this information to determine if a comparable source is available and if a competitive procurement is warranted. If no advantageous competition is identified, the government will proceed with the sole source award to Aero Simulation, Inc. No solicitation document is available, and no contract will be awarded based on responses to this notice.