Notice of Intent to Sole Source Pandemic Registry Support Services
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Defense Health Agency Contracting Activity (DHACA), on behalf of the DHA Joint Trauma System (JTS), intends to award a Firm Fixed Price (FFP) sole source bridge contract to Po’okela Solutions for Pandemic Registry Support Services. This action is taken under the authority of FAR 6.103-1(c)(2)(ii) due to unacceptable delays in fulfilling agency requirements. This bridge contract will allow for proper procurement lead time for a future competitive 8(a) 5-year follow-on contract. Responses from interested firms are due by February 20, 2026, at 9:00 AM Eastern Standard Time.
Opportunity Details
The required services involve extracting relevant trauma and pandemic care data from multiple sources, including Electronic Health Records (EHRs), patient management systems, and other clinical systems. This includes providing personnel with subject matter expertise in registry business rules, standard coding schemas, and online training. The support is critical for JTS performance improvement, development of Clinical Practice Guidelines (CPGs), playbooks, and providing data to military and governmental researchers.
Sole Source Justification
Po’okela Solutions possesses unique institutional knowledge of JTS registry architecture, abstraction workflows, business rules, coding schemas, and performance improvement processes developed over multiple years. They have direct, hands-on experience with the DoD Trauma Registry (DoDTR), COVID-19 Registry, and associated analytic pipelines, including established interfaces within the Military Health System (MHS). Competing this requirement now would necessitate extensive transition efforts, leading to substantial duplication of costs and a significant degradation in the timeliness and quality of mission-critical registry data and analytic products.
Contract & Timeline
- Type: Firm Fixed Price (FFP) Sole Source Bridge Contract
- Authority: FAR 6.103-1(c)(2)(ii)
- Set-Aside: None specified for this sole source action; a competitive 8(a) 5-year follow-on is planned.
- Response Due: February 20, 2026, 9:00 AM EST
- Published: February 5, 2026
- Place of Performance: DWG, TX
Response Instructions
This is a Notice of Intent to Issue a Contract on a Sole Source Basis and is NOT a Request for Quotations (RFQ). Any other firms desiring consideration must fully identify their interest and capability to provide these services in writing to the Government point of contact. A determination by the Government not to compete this proposed contract based on responses is solely at their discretion. No telephone requests will be honored.
Point of Contact
- Name: James Cheng
- Email: james.cheng1.civ@health.mil