Notice of Intent to Sole Source - Pipette Repair Service

Justification for Sole Source Procurement

This document provides the justification for a sole source procurement of pipette and balance calibration services for the NIOSH/HELD/TMBB program office. The procurement is under $250,000 and is being conducted on the open market or GSA.

• Calibration services for pipettes and balances.

• Services must be performed on-site at the Morgantown location.

• Vendor must be able to repair and calibrate most major brands and types of pipettes.

• Vendor must be ISO 17025 certified.

• Vendor must provide a certificate and/or calibration report for each serviced pipette.

• A one-year warranty is required for all services.

• Proposed Vendor: Pipette Repair Service, Inc.

• Estimated Procurement Amount: Not explicitly stated, but the justification is for procurement under $250,000.

This document is a justification for a sole source procurement, not a solicitation. Therefore, there are no proposal submission instructions or evaluation criteria for bidders.

This is a sole source justification, indicating that only one vendor was found to meet all requirements.

• The justification cites urgency and compatibility/continuity as reasons for sole source procurement.
• Market research was conducted, and other vendors (Unity Lab Services and Transcat) were considered but did not meet all requirements, including on-site service capability and cost-effectiveness.

Statement of Work (SOW) / Performance Work Statement (PWS)

To ensure the accuracy, reliability, and proper functioning of laboratory pipettes and balances through routine preventative maintenance, cleaning, calibration, and minor repair services. This aims to maintain compliance with laboratory quality standards and support accurate, reproducible results.

• Onsite servicing of laboratory equipment by a qualified vendor.

• Standardized maintenance procedures across multiple pipette brands and types (e.g., Rainin, Eppendorf, Oxford).

• Services include inspection, cleaning, recalibration, and documentation in accordance with ISO17025 standards.

• Cleaning and calibration of 1000 pipettes during a one-week onsite visit.

• Minimal service includes pipette disassembly, interior/exterior cleaning, new seal installation/relubrication, reassembly, recalibration at high/mid/low volumes, recording of 4 readings, application of service stickers, a six-month to one-year service warranty, and ISO17025 certification documentation.

• Reconditioning service includes cleaning, replacement of seals/o-rings, recalibration, certificate with 5 readings, and a six-month warranty.

• Basic balance service includes comprehensive PM, full cleaning, and adjustment/calibration.

• Period of Performance: June 1, 2026 to May 31, 2027.

• Place of Performance: Onsite at Morgantown and Cincinnati NIOSH locations.

• Contract Support Hours: Weekdays, 6 AM to 6 PM.

• Vendor must be able to repair and calibrate most major brands and types of pipettes.

• Vendor must be ISO 17025 certified.

• Vendor must provide a certificate and/or calibration report for each pipette serviced.

• A one-year warranty is required.

• Compliance with Section 508 accessibility standards for any Information and Communication Technology (ICT) supplies, products, platforms, information, documentation, and services is required. Offerors must submit an appropriate HHS Section 508 Accessibility Conformance Checklist or an Accessibility Conformance Report (ACR).