Notice of Intent to Sole Source - Service and Main
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The National Institute on Aging (NIA), under the National Institutes of Health (NIH), intends to award a sole source, fixed-price purchase order to Sartorius Corporation for the maintenance of two CO2 incubators. This is a pre-solicitation non-competitive synopsis (Notice of Intent). Interested parties capable of providing the required proprietary maintenance may submit a capability statement by April 2, 2026, at 9:00 A.M. EDT.
Purpose & Scope
The acquisition aims to provide essential maintenance for two (2) Sartorius INCUCYTE CO2 incubators (Serial Nos. IC51362 and IC70351). This equipment is critical for the Center for Alzheimer's and Related Dementias and requires maintenance to ensure continued full function and the integrity of NIA's research data.
Key Requirements / Deliverables
- Preventative maintenance and repair support, including troubleshooting.
- Installation of new instrument software upgrades and training for NIA staff.
- All labor, travel, and replacement parts must be included.
- Replacement parts and software upgrades must be Original Equipment Manufacturer (OEM) certified.
- Instrument service must be provided by original manufacturer certified trained technicians.
- Service technicians shall acknowledge repair requests within 24 business hours and provide an onsite visit within 72 business hours.
Contract Details
- Type: Fixed-price purchase order.
- Period of Performance: June 1, 2026 – May 31, 2027.
- Estimated Value: Not explicitly stated, but the acquisition is conducted under FAR subpart 13.5 and 12, not exceeding $7 million.
Set-Aside & Eligibility
- NAICS Code: 811210 – Electronic and Precision Equipment Repair and Maintenance (Business Size Standard: $34 Million).
- This acquisition is NOT set aside for small businesses.
- The government has determined that Sartorius Corporation is the sole responsible source due to proprietary maintenance requirements.
Submission & Evaluation
This is a notice of intent to award to Sartorius Corporation. However, interested parties may submit a capability statement demonstrating their ability to meet the requirement, specifically providing OEM-authorized service and support for Sartorius INCUCYTE CO2 incubators. Responses should include unit price, list price, shipping/handling, delivery period, prompt payment discount terms, F.O.B. Point, DUNS number, TIN, and business size certification. All offerors must have an active registration in the System for Award Management (SAM).
Response Due & Submission
- Closing Date for Responses: April 2, 2026, at 9:00 A.M. EDT.
- Submission Method: Electronically to nicholas.capobianco@nih.gov.
Important Note
This synopsis is for informational purposes only and is NOT a request for competitive proposals. The government is not obligated to award a contract or pay for information provided in response.