NOTICE OF INTENT TO SOLE SOURCE-USAF BOTW Holiday in Blue" Performance Venue
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of the Air Force (502d Contracting Squadron) intends to award a Firm-Fixed-Price, sole source contract to The Ambassador Theater Group (ATG) San Antonio LLC for the lease of a commercial performance venue. This venue will host the USAF Band of the West's "Holiday in Blue" concert series from December 14-16, 2026. This is a Notice of Intent to Sole Source, not a request for competitive proposals.
Scope of Requirements
The requirement is for a professional concert venue capable of accommodating a 75-member band and its equipment. Specific critical requirements, identified through market research, include:
- Stage Size: Minimum 56-foot depth and 55-foot proscenium opening.
- Seating Capacity: Mandatory minimum of 2,250 people per performance.
- Loading Bay: Must accommodate two large equipment box trucks (37 feet long by 11 feet 9 inches high) for military-owned instruments and sound gear.
- Availability: Confirmed availability for the required performance dates of December 14-16, 2026.
Contract & Timeline
- Contract Type: Firm-Fixed-Price (intended)
- Period of Performance: December 14-16, 2026
- NAICS Code: 711310, Promoters of Performing Arts, Sports, and Similar Events with Facilities (Small Business Size Standard: $40.0 million)
- Response Due: July 3, 2026, by 4:00 PM CT
- Published Date: June 17, 2026
Evaluation & Submission
This notice is for informational purposes only, announcing the Government's intent to sole source. Interested parties who believe they can fully meet the stated requirements may submit a written capability statement, proposal, quotation, or exception. Submissions must provide clear, convincing evidence that competition would be advantageous to the Government and must be sent directly to the Contracting Office. The Government's determination not to compete is solely at its discretion, and information received will be considered only for determining whether to conduct a competitive acquisition.
Additional Notes
Market research conducted by the 502d Contracting Squadron determined that ATG San Antonio LLC, operating the Majestic Theatre, is the only source capable of meeting all specific, mission-critical requirements. Other local venues were found to lack the necessary stage size, seating capacity, loading bay capabilities, or had irreconcilable scheduling conflicts for the specified dates. The Majestic Theatre's unique capabilities are essential for safely accommodating the band and its equipment, and for the logistical transport of military-owned instruments. The event is described as a critical community outreach and engagement mission.