NOTICE OF INTENT Unify OpenScape Voice IP C2 Solution with Base-Lan (AFNET)

Sole Source / Notice of Intent

This notice indicates the 502d Contracting Squadron's intent to award a sole source, firm-fixed-price contract to MCS of Tampa, Inc. for maintenance and repair services. The services cover the Unify OpenScape Voice Console System, its associated licenses, the OpenScape Xpert platform, and related hardware and software for the Headquarters Air Education Training Command (HQ AETC) Command Center at Joint Base San Antonio (JBSA) - Randolph, TX.

This is NOT a request for quote or proposal. However, interested parties who believe they can fulfill this requirement are invited to submit a narrative describing their capabilities and qualifications. This submission should be sent via email to joy.grubb.1@us.af.mil with a copy to lorenzo.martinez.8@us.af.mil.

Capabilities statements must be submitted no later than March 26, 2026, at 2:00 PM Central Time.

• Costs incurred in submitting a capabilities statement will not be reimbursed.

• The information received will be used solely to determine if the procurement should be conducted on a competitive basis.

• The Government reserves the sole discretion to open the requirement to competition based on the responses received.

• Performance Work Statement (Attachment 1)

Performance Work Statement (PWS)

To sustain the operational readiness of the Unify communications infrastructure at the AETC Command Center, Joint Base San Antonio Randolph, TX.

Provide comprehensive maintenance and repair services for the Unify OpenScape Voice Console System, associated licenses, OpenScape Xpert platform, and all related hardware and software. This includes full lifecycle maintenance and repair.

• Repair and Maintenance: 95% of equipment operational to manufacturer's technical specifications.

• Additional Repairs: 95% of all reports are timely and accurate.

• Period: Base plus 3 option years (estimated May 1, 2026 – April 30, 2030).

• Place: Building 900, Joint Base San Antonio (JBSA) - Randolph, TX.

• Service Commencement: No later than eight (8) weeks after receipt of order (ARO).

• Support Availability: Emergency technical assistance (on-site and remote). Response times and resolution targets are defined by failure classification (Catastrophic, Major, Minor).

• Security: Compliance with DoD, U.S. Air Force, and JBSA-Randolph security regulations. This includes employee rosters, identification, security training (IAW DODM 5200.01 Vol 3 and AFI 31-101), traffic laws, prohibition of weapons, CUI handling (IAW DoDI 5200.48), reporting requirements, and safeguarding government property.

• Coordination: All work must be coordinated through the AETC Command Center POC.

• Non-Emergency Work Hours: 0730-1630, Monday-Friday, excluding US Government holidays.

• Out-of-Scope Work: Requires prior written authorization from the Contracting Officer.

Includes specific Unify OpenScape Voice components, Xpert dispatch positions, Radio Interfaces, servers, UPS units, monitors, phones, software licenses (VMware, OpenScape Voice, SSP, Ubuntu), and support services (ACAS Scans, Help Desk). Note: Dell and Teguar components are under existing warranty for the Base Year; contractor is responsible from Option Year 1. A new 3-year VMware vSphere Essentials license is required for Option Year 1.