NSA Souda Bay Fire & Emergency Services Work Uniforms - Amendment 02

Amendment / Modification

This amendment (Amendment 01) to Solicitation N6817126QG002 has been issued to incorporate responses to industry questions.

• An attachment titled "RFI - Questions from Industry" has been added.

• The document details modifications to numerous CLINs (Contract Line Item Numbers) for various clothing and accessory items. Each CLIN's description has been updated to include "or equivalent" and references "ATTACHMENT 02 EXHIBIT A-PRICE MATRIX-SCHEDULE of SUPPLIES TAB 2" for quantity by color and size.

• The due date for proposals remains May 7th, 2026, at 0700 Eastern European Time.

Questions & Answers / Clarifications

This document provides clarifications regarding proposal submission, shipping, and Value Added Tax (VAT).

• Proposal Submission: Offers are to be submitted via email to Kelly N. McFarlin (Contracting Officer) and Eric D. Contreras (Contract Specialist). Specific email addresses are provided: kelly.n.mcfarlin.civ@us.navy.mil and eric.d.contreras2.civ@us.navy.mil. Further details are outlined in sections 1.1 and 1.2 of the Solicitation Description.
• Shipping Address: Supplies will be shipped to NSA SOUDA BAY FIRE DEPT, PSC 814 BOX 10, FPO, AE 09266 USA.
• Value Added Tax (VAT): VAT shall not be included in the total cost of materials.

This clarification provides specific instructions for proposal submission and clarifies the handling of VAT, which bidders should incorporate into their pricing and submission strategies.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for providing work uniforms for the NSA SOUDA BAY Fire & Emergency Services (F&ES) for FY26.

• The contractor shall provide a complete set of uniforms, categorized by position, rank, and name, for each employee.

• All items are to be delivered as a single, complete delivery within 90 days after contract award.

• The contract covers uniforms for both male and female firefighters.

• All products must comply with the NFPA 1975 standard for Emergency Services Work Apparel.

• Embroidery, silkscreen printing, and patchwork must be of superior quality, devoid of defects.

• Items must be fade- and shrink-resistant and maintain appearance over time.

• Defective clothing articles must be returned at the contractor's expense and replaced promptly.

• Delivery is required within 90 days after contract award.

• The delivery address is NSA SOUDA BAY FIRE DEPT, PSC 814 BOX 10, FPO AE 09266 USA.

• Customization:

  • Polo shirts, job shirts, and jackets require a full-color logo embroidered on the left chest.
  • Name/rank to be embroidered on the right chest of polo and job shirts only.
  • Lettering for Firefighters and Captains must be white; Assistant Chiefs and above must be yellow or gold.
  • Hats and beanies require the department logo embroidered on them.
  • T-shirts and Hoodies require silkscreen printing on the front left chest and back.
  • Font color, size, and style must be consistent for all embroidered and silkscreen items.
  • All required artwork must be approved by a department representative prior to printing.

• Item Specifications: Detailed specifications are provided for various items including T-shirts, uniform shirts (short and long sleeve), polos (short and long sleeve), job shirts, hooded sweatshirts, shorts, sweatpants, pants, parkas, caps, knitted hats, boots, and belts. Specific colors and materials are listed for each item.

• Logo/Artwork: The department will provide all necessary information for embroidery, silkscreen, and patches at the time of award. The department reserves the right to request non-returnable samples for evaluation.

• Shipping: All shipping costs for the one-time delivery are included in the contract price. A tracking number must be provided.

Solicitation / RFP / RFQ

This solicitation is for the purchase of work uniforms for the Fire Department at NSA Souda Bay. The requirement includes various uniform items such as trousers, shirts, belts, and caps in different colors and sizes.

• Various uniform items including:

  • Unisex Cotton Short Sleeve Tees
  • Flying Cross FX Flex Class B Short Sleeve and Long Sleeve Uniform Shirts
  • Cornerstone Lightweight snag-proof Short Sleeve and Long Sleeve Polos
  • 5.11 Job-shirts and Fast-Tac Urban Uniform Shorts and Pants
  • Softstyle Hooded Sweatshirts
  • Under Armour tactical Academy 9" Shorts
  • Sport-Tek Open Bottom Sweatpants
  • Flexfit Cotton Twill Caps
  • Beechfield Eco-Friendly Coolmax Mesh Trucker Caps
  • Thinsulate knitted hats
  • Redback Blue Tongue Station Boots
  • Perfect fit Garrison Belts
  • 5.11 3-in-1 Parkas

• The contractor shall provide all specified clothing items as a single, complete delivery.

• Inspection and acceptance will be at the destination (NAVAL SUPPORT ACTIVITY SOUDA BAY, FPO AE 09266, UNITED STATES).

• Contract Type: Not explicitly stated, but implied to be Firm Fixed Price based on "Pricing Arrangement: Firm Fixed Price" for all items.

• Period of Performance: Delivery is expected within 90 Calendar Days from the Date of Award for all items.

• Estimated Value: Not stated in this document.

• Offer Submission: Quotes must be submitted electronically via email to the points of contact listed.

• Offer Deadline: May 7th, 2026, at 07:00 AM Eastern European Time.

• Evaluation Criteria: The Government will award to the responsible offeror whose offer is most advantageous, considering price and past performance. Technical acceptability and completeness of pricing are required. Past performance will be evaluated using available systems and databases.

• Pricing: Offerors must include unit price and total price for each clothing item, using the attached Exhibit A - Price Matrix.

• The acquisition is marked as "UNRESTRICTED".

• NAICS Code: 315210 (Cut and Sew Apparel Manufacturing) with a size standard of 1400 employees.

• This is a Request for Quotation (RFQ) for a one-time supply buy.

• The solicitation includes numerous FAR and DFARS clauses, including those related to payment via Wide Area WorkFlow (WAWF), child labor certifications, and evaluation factors.

• Attachment 01: Performance Work Statement

• Attachment 02: Exhibit A - Price Matrix-Schedule of Supplies

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet containing a price matrix and schedule of supplies for the opportunity. It details the CLINs, descriptions of items, units of issue, quantities, unit prices, and total prices. It also provides a detailed breakdown of specific items by ELIN, including color, size, and quantity.

Sheet 1: Pricing

• Lists 19 CLINs covering various apparel items (t-shirts, uniform shirts, polos, job shirts, sweatshirts, shorts, pants, parka) and accessories (caps, boots, belts).
• Includes quantities and unit/total prices (currently listed as 0.0 for all items, indicating these are placeholders or to be filled in by bidders).
• A 'Shipping and Handling' line item is included.

Sheet 2: Schedule of Supplies

• Breaks down specific items by ELIN, detailing color, size, and quantity.
• Provides columns for 'Current staff', 'Annual quantity', 'New employees', and 'N.E. issuance', which may be used for estimating or forecasting needs.

Bidders must use this document to understand the specific items and quantities required. They will need to populate the 'Unit Price' and 'Total Price' fields in the 'Pricing' sheet and potentially use the 'Schedule of Supplies' to ensure they can meet the specified sizes and colors. The 'Current staff', 'Annual quantity', 'New employees', and 'N.E. issuance' columns may inform bidders about the scale and potential future needs of the requirement.