NTX Exhaust Fan and Louvers Replacement
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA) is soliciting quotes for the NTX Exhaust Fan and Louvers Replacement project at the Dallas VAMC Energy Center, TX. This is a Combined Synopsis/Solicitation for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) to replace and upgrade exhaust fans and louvers. A site visit is scheduled for January 22, 2026, with questions due January 26, 2026, and quotes due February 9, 2026.
Scope of Work
This project requires the furnishing, removal, and installation of:
- 10 roof exhaust fans, including new weatherproof disconnect boxes, wiring, breakers, and contractor-provided crane. Controls must be On/Off/Auto.
- 2 wall-mounted electrical actuating louvers, including new wiring, breakers, and contractor-provided scaffolding and lifts. Controls must be open and close.
The work encompasses all necessary labor, materials, equipment, transportation, supervision, and management. All goods and services must include a 12-month limited warranty. Compliance is required with current VA specifications, guidelines, design alerts, manuals, and applicable state, local, and federal building codes, including VA Design and Construction Standards, VA HVAC Design Manual, and VHA Directive 1061.
Contract & Timeline
- Contract Type: Combined Synopsis/Solicitation
- NAICS Code: 238220 (Plumbing and Air-Conditioning Contractors)
- Size Standard: $19 Million
- Set-Aside: Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14)
- Site Visit: January 22, 2026, at 10:00 AM CT at Dallas VAMC Energy Center.
- Technical Questions Due: January 26, 2026, at 4:00 PM CT (originally stated Jan 27, 2026, 10:00 AM CT in document, but notice description states Jan 26, 2026, 4:00 PM CT).
- Quotes Due: February 9, 2026, at 4:00 PM CT.
- Published Date: January 15, 2026.
Submission & Evaluation
- Submission Method: Via email to taminie.woodrow@va.gov. The subject line must be: "Quote - 36C25726Q0216 – NTX Exhaust Fans and Louvers".
- Required Documents: Offerors must complete and return SF 1449, VAAR 852.219-75 (Limitations on Subcontracting), and a Capability Statement (maximum 3 pages). References for up to three (3) similar contracts are also required.
- Pricing: Must be a flat rate per line item.
- Evaluation: Competitive best value selection using comparative analysis, considering Technical Capability, Price, and Past Performance.
Additional Notes
A Wage Determination (WD 2015-5227 Rev 27) for Texas counties (Collin, Dallas, Denton, Ellis, Hunt, Kaufman, and Rockwall) is applicable, outlining minimum wage rates and fringe benefits for various occupations under the Service Contract Act.